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RESOLUTION NO. 2018-061 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FIRST AMENDMENT TO THE EXISTING AGREEMENT BETWEEN THE CITY OF CHULA VISTA & T.Y. LIN INTERNATIONAL TO PROVIDE PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR THE WILLOW STREET BRIDGE REPLACEMENT PROJECT (CIP STL-261)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
By Resolution 2016-222, on November 8, 2016, the City Council approved an agreement with T.Y. Lin International (Consultant) in the amount of $2,157,242 for construction management consulting services associated with the Phase II - Willow Street Bridge Replacement Project (CIP STL-261).
Due to unforeseen utility relocations, site conditions and environmental items from the original scope of work, an amendment to the agreement is needed. This amendment will provide compensation for the additional construction management services related to the unforeseen additional construction activities. Staff recommends that the T.Y. Lin International agreement be increased by $555,586 for a new total agreement amount of $2,712,828 in order to ensure proper Contract Administration of the Phase II - Willow Street Bridge Replacement Project.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The Project was adequately covered in previously adopted Final Mitigated Negative Declaration for the Willow Street Bridge Replacement Project and previously certified Categorical Exclusion pursuant to Code of Federal Regulations (CFR) Title 23, Section 771. Thus, no further California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) environmental review or determination is required.
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Environmental Determination
The Director of Development Services has reviewed the proposed action(s) consisting of approving the first amendment for additional work to an existing agreement between the City of Chula Vista and a Consulting Engineering Firm for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed action(s) and related additional work items were adequately covered in previously adopted Final Mitigated Negative Declaration for the Willow Street Bridge Replacement Project. Pursuant to the California Environmental Quality Act (CEQA) on November 14, 2011 the City, acting as Lead Agency, approved IS-10-006. Thus, no further CEQA environmental review or determination is required. The Director of Development Services has also reviewed the proposal for compliance with the National Environmental Policy Act (NEPA) and has determined that the proposed actions were adequately covered in previously certified Categorical Exclusion pursuant to Code of Federal Regulations (CFR) Title 23, Section 771. Thus, no further NEPA environmental review or determination is required.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Willow Street Bridge Replacement project includes bridge replacement and improvements to adjacent streets and infrastructure.
Due to the complex nature of the Project’s construction, the City executed an agreement with the Consultant for professional construction management services in accordance with the Caltrans Local Assistance Procedures Manual (LAPM) and industry standards for bridge construction (Attachment 1). To date, staff is satisfied with the quality of the Consultant’s work completed under the agreement. The Consultant and its team have been responsive to City issues and project needs.
The following unforeseen items required additional effort and construction management activities beyond the scope of the original agreement:
• Utility conflicts, relocations and related delays that extended the project schedule ($190,000);
• Differing site conditions encountered beneath the proposed box culvert that required additional foundation and inspection time ($40,000);
• Additional pile testing required at piles that were found to have structural anomalies ($10,000); and
• Unpermitted Endangered Species present on-site that required full-time biological monitoring ($315,586).
City staff reviewed the amendment request (Attachment 2) submitted by the Consultant and confirmed the associated costs. City staff recommends approval of the first amendment to the agreement (Attachment 3) to compensate the consultant for the additional construction management services that resulted from the items listed above.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the limits of the project that is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(11), for purposes of the Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This project supports Strong and Secure Neighborhoods by ensuring sustainable and well-maintained infrastructure to provide safe and appealing communities to live, work, and play.
CURRENT YEAR FISCAL IMPACT
Provided below is a summary of the funding for the original agreement and first amendment:
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SUMMARY OF AGREEMENT FUNDING |
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TOTAL FUNDS OBLIGATED PER RESOLUTION 2016-222 (ORIGINAL AGREEMENT) |
$2,157,242 |
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TOTAL FUNDS REQUIRED (FIRST AMENDMENT) |
$555,586 |
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TOTAL FUNDS FOR AGREEMENT (ORIGINAL AGREEMENT & FIRST AMENDMENT) |
$2,712,828 |
All funds required for these professional construction management services have been provided under a grant from the Highway Bridge Program (HBP) and under the City’s Transportation Development Impact Fee (TDIF) program. The HBP will reimburse 88.53% of the eligible costs for the construction management services. The remaining costs will be funded by TDIF. No appropriations are needed as a result of this action as sufficient funding is available in CIP STL-261 to cover consultant costs.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine maintenance.
ATTACHMENTS
1. Resolution 2016-222
2. T.Y. Lin International-First Amendment Request Letter, dated February 27, 2018
3. First Amendment to Agreement between the City of Chula Vista and T.Y. Lin International
Staff Contact: Gregory E. Tscherch, Senior Civil Engineer