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RESOLUTION NO. 2014-173 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PARTICIPATION OF NATIONAL JOINT POWERS AUTHORITY BID NUMBER 102811 TO PURCHASE VEHICLES FROM NATIONAL AUTO FLEET GROUP
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The Police Department is recommending to purchase vehicles from National Auto Fleet Group in accordance to the terms and conditions of National Joint Powers Authority Bid Number 102811.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
The City of Chula Vista Municipal Code Section 2.56.070 and Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of material of common usage. Police Department staff has conducted research on vehicle costs and has determined that a bid from the National Joint Powers Authority (NJPA) offers favorable terms and pricing. NJPA received 15 responses from the bid. National Auto Fleet Group was the successful bidder and was awarded Contract # 102811-NAF with NJPA.
The National Auto Fleet Group has 50 years of experience selling and servicing public entities and offers NJPA members contracted vehicle solutions from over 1,400 different models of passenger cars and light, medium and heavy duty trucks. The contract offers a variety of manufacturers including Chevrolet, Ford, Nissan, Honda, Toyota, International, Freightliner, Peterbilt, Volvo, Kenworth and Mack all delivered directly to NJPA member locations. Purchasers have access to a unique online ordering and quoting system that allows users to create custom vehicles 24 hours a day with pricing that competes with state contracts across the country.
The Police Department has coordinated with both the Public Works Department and Purchasing Division to purchase prior police vehicles from National Auto Fleet Group under NJPA Bid 102811. The Police Department is requesting authorization to purchase vehicles from National Auto Fleet Group in accordance to the terms and conditions of National Joint Powers Authority Bid Number 102811.
In the current fiscal year, $810,000 one-time funding from telephone users tax has been appropriated to purchase approximately 14-16 patrol vehicles depending on pricing for each fully-outfitted vehicle. Additionally, $140,000 from Public Safety Realignment funding has been appropriated to purchase five unmarked vehicles for the Investigations Division.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500-foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This resolution supports the goal of Strong and Secure Neighborhoods by equipping personnel with adequate resources for community policing.
CURRENT YEAR FISCAL IMPACT
Approval of this resolution will authorize the Police Department to purchase vehicles from National Auto Fleet Group. The current budget already includes $810,000 one-time funding from telephone users tax and $140,000 from Public Safety Realignment for vehicle purchases. Because funding has been identified for vehicle purchases, no further appropriations are requested at this time. Furthermore, these vehicle purchases are replacing the existing aging fleet, and maintenance costs are already included in the existing budget. There is no net fiscal impact approving this resolution.
ONGOING FISCAL IMPACT
The Police Department can purchase vehicles through National Auto Fleet Group until January 17, 2016, the contract expiration date, unless more favorable competitive vehicle pricing is identified. If appropriations are required for future vehicle purchases, it will be addressed in separate approval requests. There is no ongoing fiscal impact approving this resolution.
Staff Contact: Jonathan Alegre