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RESOLUTION NO. 2014-056 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING A PURCHASE ORDER TO SAN DIEGO POLICE EQUIPMENT COMPANY IN THE AMOUNT OF $87,168 FOR ARMOR EXPRESS RAZOR BODY ARMOR IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE CITY OF CHULA VISTA BID B03-13/14
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The Police Department has approximately 140 bulletproof vest replacements scheduled in the current fiscal year. Because of the projected contract amount and high volume of equipment being purchased, a Request for Bid was posted seeking favorable pricing terms for the City of Chula Vista. Based on the results of the Request for Bid, the Department recommends awarding a purchase order to San Diego Police Equipment Company for Armor Express Razor body armor.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
In anticipation of approximately 140 bulletproof vest replacements scheduled in the current fiscal year, the Police Department coordinated with the Purchasing Division to post City of Chula Vista Bid # B03-13/14 on Planet Bids on February 18, 2014. Twelve prospective vendors downloaded the bid and five vendors submitted bids.
The following vendors submitted bids for the Armor Express Razor Level II Body Armor, which complies with the NIJ Ballistic Resistance Standard 0101.06.
Vendor |
Quantity |
Unit Price |
Extended Cost |
Shipping |
Sales Tax |
Total Amount |
Meets Spec's? |
Ace Uniforms |
140 |
$606.50 |
$84,910.00 |
included |
$6,792.80 |
$91,702.80 |
Yes |
Body Armor Outlet, LLC |
140 |
$657.74 |
$92,083.60 |
included |
$7,366.69 |
$99,450.29 |
Yes |
Galls, LLC |
140 |
$643.20 |
$90,048.00 |
included |
$7,203.84 |
$97,251.84 |
Yes |
San Diego Police Equipment Co., Inc. |
140 |
$571.88 |
$80,063.20 |
$700.00 |
$6,405.06 |
$87,168.26 |
Yes |
Survival Armor, Inc. |
140 |
$508.00 |
$71,120.00 |
included |
$5,689.60 |
$76,809.60 |
No |
San Diego Police Equipment Company was selected because the vendor provided the lowest bid for the vest model specified. Survival Armor submitted a lower bid amount, but is being considered as "non-responsive" because their bid was not for Armor Express Razor body armor as specified in the Request for Bid. To receive comparable bids, no substitute vest models were being considered.
The Police Department is requesting to award a purchase order to San Diego Police Equipment Company for the purchase of 140 Armor Express Razor Body Armor as a result of their submittal to City of Chula Vista Bid # B03-13/14. The bid request includes an option to purchase additional vests at the same bid price through December 31, 2014.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500-foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The bid award for bulletproof vests supports the goal of Strong and Secure Neighborhoods by equipping law enforcement personnel with necessary resources to provide a safe community.
CURRENT YEAR FISCAL IMPACT
Approval of this resolution will result in awarding a purchase order to San Diego Police Equipment Company in the amount of $87,168 for Armor Express Razor body armor. The cost of the bulletproof vests is already included in the Police Department budget, resulting in no additional fiscal impact to the General Fund.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact.
ATTACHMENTS
1. Copy of Request for Bid B03-13/14