Title
RESOLUTION NO. 2014-027 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATIONS, THIRD AVENUE/J STREET AND THIRD AVENUE/NAPLES STREET IN THE CITY OF CHULA VISTA, CA (TF382) FEDERAL NO. HSIPL 5203(038)" PROJECT TO T&M ELECTRIC, INC. DBA PERRY ELECTRIC IN THE AMOUNT OF $264,035
Recommended Action
RECOMMENDED ACTION: Council adopt the resolution.
Body
SUMMARY
On January 15, 2014, the Director of Public Works received six (6) sealed bids for the Traffic Signal Modifications at Third Avenue/J Street and Third Avenue/Naples Street Intersections (TF382), Federal No. HSIPL 5203(038) project. The project is included in the Capital Improvement Project fiscal year 2013/2014. The proposed resolution, if approved, would accept bids and award the contract for this project to T&M Electric, Inc. dba Perry Electric in the amount of $264,035.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the projects qualify for a Class 1 categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed traffic signal modification work and ancillary work involves negligible or no expansion of an existing use. Thus, no further CEQA environmental review is required. In addition, the Development Services Director has reviewed the proposed projects for compliance with the National Environmental Policy Act (NEPA) in conjunction with the California Department of Transportation (Caltrans), the state department designated as Lead Environmental Agency by the U.S. Department of Transportation, Federal Highway Administration (FHWA) for federally funded street projects. It was determined that the projects qualify for a categorical exclusion pursuant to Title 23 Code of Federal Regulations (CFR ) Section 771.117(d); activity:(d)(1) [Modernization of a Street by resurfacing, restoration, rehabilitation or reconstruction]. Thus, no further NEPA environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
This project will upgrade and modify two existing traffic signals at the intersections of Third Avenue/"J" Street and Third Avenue/Naples Street. The proposed left-turn only phase movement is targeted at reducing the frequency of collisions resulting from conflicts associated with left-turn maneuvers and opposing through vehicles. Also, as part of the improvement is the installation of ADA compliant push buttons with 4-part crossing instruction signs, installation of loop detectors, re-wiring the intersection, minor sidewalk improvements, construction of ADA compliant pedestrian ramps, enhanced re-striping and signage, and other required traffic control devices.
On January 15, 2014, the Director of Public Works received six (6) bids as follows:
|
CONTRACTOR |
BID |
1 |
T&M Electric, Inc. dba Perry Electric - Santee, CA |
$264,035.00 |
2 |
Select Electric, Inc. - Poway, CA |
$305,460.00 |
3 |
Lekos Electric, Inc. - El Cajon, CA |
$313,590.00 |
4 |
HMS Construction, Inc. - Vista, CA |
$329,831.00* |
5 |
Steiny and Company, Inc. - Baldwin Park, CA |
$336,000.00 |
6 |
DBX, Inc. - Temecula, CA |
$396,945.00 |
*Corrected amount, HMS bid of $329,871.00 has a total mathematical error of $40.00.
The low bid submitted by T&M Electric, Inc. is below the Engineer's estimate of $270,555 by $6,520 (approximately 2.4 %). T&M Electric, Inc. has installed similar traffic signal projects in the City with satisfactory performance. T&M Electric, Inc. is a licensed Electrical Contractor class C10 with a current and active License No. 747931.
Staff reviewed the lowest bid submitted by T&M Electric, Inc. and determined that the bid package is complete, with no errors or omissions. In addition, because the funding source (Federal Highway Administration Funds) requires bidders to make good faith efforts in utilizing DBEs (Disadvantaged Business Enterprises), staff reviewed the contractor's bid package and determined that the contractor complied with the requirement. The DBE goal for this project is 9.6% and T&M Electric, Inc. has achieved the goal. Therefore, staff recommends awarding a construction contract to T&M Electric, Inc. in the amount of $264,035.00.
Wage Statement
This is a federally funded project. The Contractor that is awarded the contract and its subcontractors are required to pay prevailing wages to persons employed by them for work under this contract. The prevailing wage scales are those determined by the U.S. Federal Department of Labor Relations (Davis-Bacon) and those determined by the Director of Industrial Relations, State of California. The Contractor is obligated to pay the higher of the two wage determinations (hourly rate plus fringe benefits) for each applicable craft or classification.
Disclosure Statement
Attachment 1 is a copy of the Contractor's Disclosure Statement.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The Traffic Signal Modifications Third Avenue/J Street and Third Avenue/Naples Street project supports the Strong & Secure Neighborhoods goal as it provides modified and upgraded traffic signals, vital to the quality of life for the residents. A well maintained traffic signal system improves safety to motorists, bicyclists, and pedestrians as well as it create an appealing community for the residents to live, work, and play.
CURRENT YEAR FISCAL IMPACT
Sufficient funds are available in CIP Project No. TF382 to complete the project. There is no direct impact to the General Fund as this project is funded with TransNet and Highway Safety Improvement Program (HSIP) funds. The table below summarizes the project construction costs.
FUNDS REQUIRED FOR CONSTRUCTION |
A. Contract Amount |
$ 264,035.00 |
B. Contract Contingency |
$ 28,482.45 |
C. Construction Inspection Staff Cost |
$ 35,482.55 |
D. Other Staff Cost (Design Support, Survey Monument Preservation & Geotechnical) |
$10,000.00 |
TOTAL FUNDS REQUIRED FOR CONSTRUCTION |
$338,000.00 |
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|
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require routine maintenance.