Title
A. RESOLUTION NO. 2015-286 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING A CONTRACT FOR THE “ROOF REPLACEMENT AT CHULA VISTA PARKWAY GYMNASIUM AND POOL” (PR317) PROJECT TO ROOF CONSTRUCTION IN THE AMOUNT OF $162,649 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $24,400
B. RESOLUTION NO. 2015-287 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING $23,400 OF HOUSING RELATED PARK GRANT FUNDS TO PR317 (4/5 VOTE REQUIRED)
Body
RECOMMENDED ACTION
Recommended Action
Council adopt the resolutions.
Body
SUMMARY
On October 21, 2015 the Director of Public Works received Three (3) sealed bids for the “Roof Replacement at Chula Vista Parkway Gymnasium and Pool” (PR317) project. The project is included in the Capital Improvement Program (CIP) budget. The source of funds is a State of California Housing Related Parks (HRP) Program grant awarded on September 10, 2012 and one-time funding from the TUT Common Fund. The proposed resolution, if approved would award the contract Roof Construction in the amount of $162,649.
The project is included in the Capital Improvement Program (CIP) budget. The source of funds is a State of California Housing Related Parks (HRP) Program grant awarded on September 10, 2012 in the amount of $488,400 and one-time funding from the TUT Common Fund. The second resolution, would appropriate $23,400 of HRP funds to PR317 to equal the awarded HRP grant amount.
ENVIRONMENTAL REVIEW
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
On March 27, 2012, the City Council adopted Resolution No. 2012-050 authorizing the City Manager to apply for State of California Housing Related Parks (HRP) Program grant and to enter into a grant agreement if the application is approved. In September 2012, the City applied for a grant award of $517,000 and was awarded a grant in the amount of $488,400 for various rehabilitation projects at Eucalyptus, Lauderbach, Memorial and Parkway Parks, Norman Center and the Women’s Club. One of the identified priorities is roofing repairs at Parkway.
The Parkway Gymnasium complex was built in 1954 (gymnasium) through 1970 (pool) and is approximately 25,000 square feet. Roof leaks at the Parkway gymnasium complex have persisted for years with continual attempts to patch and/or repair the problematic leaks. The latest leaks have started to damage the gymnasium floor which is requiring the Recreation Department to reschedule or cancel some of their programming due to the wet and slippery floor. The Parkway pool office roof is also riddled with leaks and is becoming a safety issue due to slip/trip problems. The Parkway gymnasium and pool roofs have exceeded their useful life and need to be replaced.
On October 2, 2015, the Public Works Department advertised the “Roof Replacement at Parkway Gymnasium and Pool” project. A mandatory pre-bid meeting was held on October 14, 2015 at Parkway Gymnasium and Aquatic Center, at 385 Park Way, Chula Vista, CA to review the contract requirements and to receive questions regarding the specifications in the bid documents.
On October 21, 2015 the Director of Public Works received and opened three (3) sealed bids from the following contractors:
|
|
Contractor |
Bid |
|
1 |
Contract West Roofing, Inc. |
$160,160 |
|
2 |
Roof Construction |
$162,649 |
|
3 |
Best Contracting Services |
$288,765 |
On November 3, 2015, the City Council adopted Resolution No. 2015-252 awarding the contract for the “Roof Replacement at Chula Vista Parkway Gymnasium and Pool” (PR317) to Contract West Roofing, Inc. in the amount of $160,160. The Contractor was unable to perform the scope of work at the awarded bid price. The City received written notice from Contract West Roofing, Inc. terminating the contract.
Staff reviewed the second lowest bid submitted by Roof Construction and determined that the bid package is complete with no errors or omissions. The proposed resolution, if approved would award a contract to Roof Construction in the amount of $162,649.
The project specifications required that all contractors have the relevant experience in doing a similar project. Staff has contacted references provided by Roof Construction and determined that they have the relevant experience necessary to complete this project as defined in the specifications. In addition staff has verified their Contractor’s License No. 647203 and determined that it is current and in good standing.
Staff therefore recommends that the contract for the “Roof Replacement at Chula Vista Parkway Gymnasium and Pool” project be awarded to Roof Construction.
Wage Statement
The Contractor and its subcontractors are required by bid specifications to pay prevailing wage (“Prevailing Wage Rates”) to persons employed by them for work under this Contract. In accordance with the provisions of Section 1773 of the Labor Code of the State of California, the City of Chula Vista has ascertained the general prevailing wage scales applicable to the work to be done. The prevailing was scales are those determined by the Director of Industrial Relations, State of California.
Disclosure Statement
Attachment 1 is a copy of the Contractor’s Disclosure Statement.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18705.2(a)(11), for purposes of the Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. Replacement of roofs at the Parkway Gymnasium and Pool supports the Strong and Secure Neighborhoods goal by preserving and restoring the City’s infrastructure to ensure safe and well maintained City building facilities.
CURRENT YEAR FISCAL IMPACT
A breakdown of the project costs is as follows:
|
FUNDS REQUIRED FOR CONSTRUCTION CONTRACT |
|
A. |
Base Contract Amount |
$162,649 |
|
B. |
Contract Contingencies (15%) |
$24,400 |
|
TOTAL FUNDS REQUIRED FOR CONSTRUCTION CONTRACT |
$187,049 |
This project will be funded through a Housing Related Park Grant (budgeted in the State Grants Fund) and the TUT Common Fund. The current fiscal year includes $109,760 of 2012 Housing-Related Park Grant funds available in PR317. Approval of second resolution will result in the appropriation of an additional $23,400 of Housing Related Park Grant funds to PR317, which will appropriate the remaining grant funds. This appropriation will increase the 2012 Housing-Related Park Grant funds available in PR317 to $131,160 and reduce the use of funding from the TUT Common Fund Roofing (Library & Recreation) project to $53,888; these funds will be available for other roofing projects. There is no impact to the General Fund.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact approving this resolution.
ATTACHMENTS
1. Contractor’s Disclosure Statement
Staff Contact: Mark Roberts, Facility Manager, Public Works
Silvia Cosio, Sr. Management Analyst, Public Works