Title
ORDINANCE NO. 3407 OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD CONSTITUENT SERVICES REPRESENTATIVE (SECOND READING AND ADOPTION) (4/5THS VOTE REQUIRED)
Body
RECOMMENDED ACTION
Recommended Action
Council adopt the ordinance.
Body
SUMMARY
On May 18, 2017 the City Council was provided the City Manager’s proposed operating and capital improvement budgets for the City, and the operating budgets for the Housing Authority and for the Successor Agency to the Redevelopment Agency for the 2017-18 fiscal year (ending June 30, 2018.) During the May 23, 2017 City Council meeting, staff provided an overview of the City Manager’s Proposed Budget to the City Council and the general public. This item was continued to the June 6, 2017 meeting at which time the City Council modified the City Manager proposed budget to include additional conditions and direction, which are listed in the discussion section of this report, and accepted the City Manager fiscal year 2017-18 proposed budget as modified as the City Council proposed budget. The budget submitted at this time for formal adoption and appropriation represent the City Council’s fiscal year 2017-18 proposed budget.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity, Adoption and Appropriation of the City, Successor Agency to the Redevelopment Agency, and Housing Authority budgets for fiscal year 2017-18, for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378(b)(4) of the State CEQA Guidelines because it involves only the allocation of funding; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Although environmental review is not necessary at this time, once projects have been defined, environmental review will be required and a CEQA determination completed prior to commencing to start of any of the projects identified.
ENVIRONMENTAL NOTICE
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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BOARD/COMMISSION RECOMMENDATION
On April 18, 2017 the Citizens Oversight Committee (COC) for Measure P affirmed that the proposed budget for Measure P was in compliance with the City’s approved infrastructure, facilities and equipment expenditure plan.
On May 23, 2017 as required by the City Charter, the Parks and Recreation Commission reviewed and approved the Fiscal Year 2017-18 proposed budget for the Recreation Department and Public Works Department (Parks).
DISCUSSION
Staff submitted the Fiscal Year 2017-18 Proposed Budget document to the City Council on May 18, 2017. As required by the City Charter, the City Manager’s proposed budget was submitted to the City Council at least thirty-five days before the beginning of the fiscal year.
The City Manager’s Proposed Budget was presented at the City Council meeting of May 23, 2017. This item was continued to the June 6, 2017 meeting where the City Manager recommended that the City Council accept the City Manager’s proposed operating and capital improvement budgets for fiscal year 2017-18 as presented on May 23, 2017, as their proposed budgets, respectively, based on the following understandings and conditions:
• The City Manager has committed to authorize the use of fire overtime beginning July 7, 2017, increasing one Engine company to a 4-person crew until staff from the SAFER grant is trained and on-duty.
• If the SAFER Grant is not approved for funding, the City Manager will return mid-year with budget amendments for City Council consideration to add the Fire Engine Crew.
• The City Council directs the City Manager to update the City Council, on a quarterly basis, regarding the fiscal year 2018-19 budget forecast and balancing options as well as provide a long-term plan to address staffing shortfalls in public safety.
The City Council accepted the City Manager’s proposed operating and capital improvement budgets for fiscal year 2017-18 as presented on May 23, 2017, as their proposed budgets, respectively. The approval of the City Manager’s proposed budget was also based on the following conditions summarized below:
1. That there be a moratorium on hiring new employees, except for sworn staff until the results of the SAFER grant are known, to ensure that funding is available for the additional fire personnel; and
2. That the City Manager report back to the City Council within 120 days with a plan to address long range staffing needs of the police and fire departments, with such plan considering options, including (i) alternative service models that may improve effectiveness and reduce costs; and (ii) potential funding sources.
The City Council furthermore set June 20, 2017 as the date for the adoption of the fiscal year 2017-18 budget. The budget presented for final adoption in this staff report is the fiscal year 2017-18 proposed budget accepted by the City Council on June 6, 2017.
In accordance with the City Charter, a copy of the City Council’s proposed budget was made available on June 8, 2017 for public review by making a hard copy of the budget available at the City Clerk’s Office and at the City’s Libraries, as well as posting a copy of the budget on the City’s website.
Attachment A, Recommended Expenditures by Department and Category, summarizes the City Council’s proposed budget for fiscal year 2017-18. The final All Funds expenditure budget submitted for fiscal year 2017-18 totals $373.0 million and includes transfers out of $46.7 million. The General Fund budget totals $166.6 million. The All Funds budget for fiscal year 2017-18 includes allocations for capital improvement projects totaling $73.9 million. The remaining $85.8 million represents the operating budgets for various funds including the Successor Agency to the Redevelopment Agency, Housing, Sewer, Development Services, Fleet, Debt Service, and other funds.
Estimated All Funds revenues total $363.8 million, the Schedule of Revenues is included as Attachment B.
The following table summarizes the City Council’s fiscal year 2017-18 proposed budget.
City Council Fiscal Year 2017-18 Proposed Budget
|
Description |
Revenues |
Expenditures |
Net Impact |
|
General Fund as Proposed in May 18 Budget Document |
$166,587,259 |
$166,587,259 |
$ - |
|
Other Funds as Proposed in May Budget Document |
$197,239,385 |
$206,383,652 |
$9,144,267 |
|
Appropriations for FY 2018 |
$363,826,644 |
$372,970,911 |
($9,144,267) |
|
Use of Reserves (Excludes General Fund) |
$ 9,144,267 |
$ - |
$ 9,144,267 |
|
TOTAL ALL FUNDS |
$372,970,911 |
$372,970,911 |
$ - |
Note: The use of reserves for Other Funds reflects revenues collected in prior years for expenses like capital improvement projects and debt service.
Proposed New Classifications
Approval of Resolution K authorizes amendments to the Compensation Schedule and Classification Plan to reflect new classifications and the staffing changes proposed in the fiscal year 2017-18 budget. The following table reflects the new titles, bargaining group, and E-Step salary to reflect these changes.
Summary of Proposed New Classifications
|
Position Title |
PCN |
Employee Group |
E Step Bi-Weekly Salary |
|
Constituent Services Representative |
2039 |
Confidential |
$1,846.16 |
|
Director of Engineering/City Engineer |
6006 |
Executive Management |
$6,941.82 |
|
Economic Development Specialist I |
2747 |
ACE |
$2,642.37 |
|
Economic Development Specialist II |
2749 |
ACE |
$3,170.84 |
|
Fire Recruit |
5625 |
ACE |
$1,882.45 |
|
Procurement Services Analyst |
3717 |
Middle Management |
$3,733.46 |
Summary of Basic Wage and Benefits Package for Unrepresented Group
Unrepresented employees shall receive the following compensation enhancements throughout the course of the three-year term:
§ Fiscal Year 2017-2018:
o Effective July 7, 2017
§ The Mayor and Councilmembers shall receive a 1.36% salary adjustment in accordance with Sections 302 and 304(C) of the City of Chula Vista City Charter. All elected officials in Tier 1 or 2 CalPERS pension program will contribute up to an additional 1% towards pension cost sharing and waiving retroactive pay increases.
§ All Executive and Senior Management positions shall receive a 2% salary adjustment. Employees in Tier 1 or 2 CalPERS pension program will contribute up to an additional 1% towards pension cost sharing.
§ All unclassified and confidential Middle Management and Professional positions shall receive a 2% salary adjustment.
§ Fiscal Year 2018-2019:
o Effective July 6, 2018
§ All Executive and Senior Management positions shall receive a 2% salary adjustment. Employees in Tier 1 or 2 CalPERS pension program will contribute up to an additional 1% towards pension cost sharing.
§ Fiscal Year 2019-2020:
o Effective July 5, 2019
§ All Executive and Senior Management positions shall receive a 2% salary adjustment. Employees in Tier 1 or 2 CalPERS pension program will contribute up to an additional 1% towards pension cost sharing. The actual percentage will be based on the actuary reports available at the time.
The updated Compensation Summary, which is attached to the attendant resolution (L), also reflects changes to retirement contributions for Elected Officials and Executive and Senior Management Employees in Tiers 1, 2, and 3. The Public Employee’s Pension Reform Act (“PEPRA”), effective 2013, provides that equal sharing of normal costs shall be the standard. To meet that standard, Elected Officials and Executive and Senior Management employees, as stated with more specificity in the attached Compensation Summary, will continue to make the required employee contribution, but will also contribute on the employer’s side (pursuant to Government Code section 20516) an additional amount in increments of up 1% per year until normal cost sharing is reached . For example, for FY 2017-18, it is expected that:
• Tier 1 employees will contribute an additional 1% (on the employer’s side),
• Tier 2 (non-public safety) employees will contribute an addition .2% (on the employer’s side) reaching 50% of normal cost in FY 2017-18,
• Tier 3, being at the cost sharing standard, will not have any additional contributions required beyond their current side employee contribution.
The additional contribution to reach equal cost sharing shall be based on the City’s Actuary’s analysis of the most up to date CalPERS Annual Valuation Report with the 2015 report currently being the most up to date version for determining contribution amounts for each group.
Fiscal Year 2017-2018 Compensation Schedule
California Code of Regulations (CCR), Title 2, Section 570.5 (“CCR Section 570.5”) requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets all of the following requirements:
1. Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws;
2. Identifies the position title for every employee position;
3. Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
5. Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website;
6. Indicates an effective date and date of any revisions;
7. Is retained by the employer and available for public inspection for not less than five years; and
8. Does not reference another document in lieu of disclosing the pay rate.
This regulation applies to all employers reporting compensation to California Employees' Retirement System (CalPERS).
Staff is submitting the Fiscal Year 2017-2018 pay schedule ("Compensation Schedule") that complies with these requirements to Council for approval. If approved, the duly approved and adopted Compensation Schedule will be immediately accessible and available for public review on the City's internet website in accordance with CCR Section 570.5. Failure to comply with this State-mandated approval requirement would delay computation of a retiring employee's pension allowance by CalPERS. Adoption of the 2017-18 Compensation schedule pertains to resolution (M).
The Compensation Schedule consists of step salary pay for all established positions at the City of Chula Vista, including hourly and bi-weekly time base. This schedule defines the payment to employees for services performed during normal working hours or for time during which the employee is excused from work because of holidays, sick leave, industrial disability, payments under Labor Code Section 4850, vacation, compensatory time-off or leave of absence. It is designed and administered to provide and maintain an equitable wage and salary system at the City that compensates all employees for their work efforts performed within specific job classifications and corresponding salary ranges, in order to attract and retain the most highly skilled employees possible.
The Compensation Schedule attached to the attendant resolution (M) reflects the pay rate of all job titles effective July 7, 2017, and includes the proposed salary adjustments for the Mayor and Councilmembers, Executive Management, Senior Management, Unclassified Middle Management, Confidential Middle Management, Unclassified Professional and Confidential Professional positions. The Compensation Schedule also reflects scheduled salary adjustments for positions represented by the Chula Vista Police Officers Association (CVPOA) and Chula Vista Mid-Managers/Professional Association, SEIU Local 221 (MMPR/SEIU 221), as negotiated in their respective bargaining agreements. Once approved, any changes to the adopted Compensation Schedule including, but not limited to, across-the-board increases, classification changes and salary adjustments approved subsequent to this date will be reflected in a revised Compensation Schedule which will be submitted to Council for approval.
The City Council Proposed Budget for fiscal year 2017-18 includes 993.75 positions for all funds. This is a net increase of 9.50 positions when compared to the fiscal year 2016-17 adopted budget that included 984.25 authorized positions. 9.00 of the 9.50 positions were approved by the City Council during fiscal year 2016-17.
Fiscal year 2016-17 changes in the General Fund resulted in the addition of 2.00 FTEs and changes to other funds resulted in a net increase of 7.00 FTEs. The development of the fiscal year 2017-18 resulted in a net increase of 0.50 positions recommended in the fiscal year 2017-18 budget. In addition to these net changes, several reclassification studies were completed city-wide to reflect changes of duties performed by City personnel.
The staffing changes are summarized in the following tables and the Proposed Staffing by Department/Fund for fiscal year 2017-18 is included as Attachment C.
Summary of Fiscal Year 2016-17 Mid-Year Staffing Changes
|
Department/Fund |
Program |
Position |
FTE |
|
Finance (0.00) |
Reclassification |
Principal Management Analyst |
(1.00) |
|
|
|
Fiscal Debt Management Analyst |
1.00 |
|
Economic Development (1.00) |
Economic Development Administration |
Senior Fiscal Office Specialist |
1.00 |
|
Development Services - General Fund (0.00) |
Reclassification |
Principal Planner |
(1.00) |
|
|
|
Principal Landscape Architect |
1.00 |
|
Police (1.00) |
Reclassifications |
Police Agent |
(2.00) |
|
|
|
Police Sergeant |
2.00 |
|
|
|
Senior Management Analyst |
(1.00) |
|
|
|
Supervising Public Safety Analyst |
1.00 |
|
|
|
Police Dispatch Supervisor |
(1.00) |
|
|
|
Police Dispatcher |
1.00 |
|
|
|
Senior Police Technology Specialist |
(1.00) |
|
|
|
Police Technology Manager |
1.00 |
|
|
Forensic Services |
Latent Print Examiner |
1.00 |
|
Public Works (0.00) |
Reclassifications |
Building Project Manager |
(1.00) |
|
|
|
Senior Civil Engineer |
1.00 |
|
|
|
Senior Management Analyst |
(1.00) |
|
|
|
Principal Management Analyst |
1.00 |
|
Police Grants Fund (7.00) |
Reclassification |
FA Program Assistant |
(1.00) |
|
|
|
FA Senior Program Assistant |
1.00 |
|
|
Fiscal Agent (FA) positions - HIDTA and SD LECC |
FA Supervising Intelligence Analyst |
1.00 |
|
|
|
FA Senior Intelligence Analyst |
2.00 |
|
|
|
FA Intelligence Analyst |
1.00 |
|
|
|
FA Program Assistant Supervisor |
1.00 |
|
|
|
FA Deputy Director SDLECC |
1.00 |
|
|
|
FA Analyst |
1.00 |
|
TOTAL CITYWIDE |
9.00 |
Summary of Fiscal Year 2017-18 Staffing Changes
|
Department/Fund |
Program |
Position |
FTE |
|
City Council (0.00) |
Council Administration |
Office Specialist (MYR/@Will) |
(1.00) |
|
|
|
Constituent Services Representative |
1.00 |
|
Information Technology Services (0.00) |
Reclassifications |
Information Tech Support Specialist |
(2.00) |
|
|
|
Info Tech Technician |
2.00 |
|
Finance (0.00) |
Budget & Analysis |
Fiscal & Management Analyst |
(1.00) |
|
|
|
Senior Management Analyst |
1.00 |
|
|
Purchasing |
Senior Procurement Specialist |
(1.00) |
|
|
|
Procurement Services Analyst |
1.00 |
|
Animal Care Facility (0.0Budget0) |
Reclassification |
Fiscal Office Specialist |
(1.00) |
|
|
|
Senior Fiscal Office Specialist |
1.00 |
|
|
Animal Care |
Animal Care Officer |
(1.00) |
|
|
|
Animal Care Specialist |
1.00 |
|
Economic Development (0.00) |
Reclassifications |
Senior Secretary |
(1.00) |
|
|
|
Administrative Secretary |
1.00 |
|
|
|
Project Coordinator I |
(1.00) |
|
|
|
Economic Development Specialist I |
1.00 |
|
|
|
Conservation Specialist I |
(4.00) |
|
|
|
Conservation Specialist II |
4.00 |
|
|
Conservation |
Conservation Specialist II |
1.00 |
|
|
Economic Development |
Project Coordinator I |
(1.00) |
|
Engineering (46.00) |
Transfer from Public Works |
Administrative Services Manager |
1.00 |
|
|
|
Associate Engineer |
10.00 |
|
|
|
Assistant Engineer |
1.00 |
|
|
|
Associate Land Surveyor |
1.00 |
|
|
|
Assistant Director of Engineering |
1.00 |
|
|
|
Engineering Technician II |
2.00 |
|
|
|
Environmental Health Specialist |
2.00 |
|
|
|
Management Analyst |
1.00 |
|
|
|
Principal Civil Engineer |
4.00 |
|
|
|
Public Works Inspector II |
6.00 |
|
|
|
Secretary |
1.00 |
|
|
|
Senior Administrative Secretary |
1.00 |
|
|
|
Senior Civil Engineer |
6.00 |
|
|
|
Senior Engineering Technician |
2.00 |
|
Engineering (continued) |
Transfer from Public Works |
Senior Public Works Inspector |
2.00 |
|
|
|
Survey Technician II |
1.00 |
|
|
|
Traffic Devices Technician |
3.00 |
|
|
|
Traffic Devices Technician Supervisor |
1.00 |
|
|
Engineering Administration |
Assistant Director of Engineering |
(1.00) |
|
|
|
Director of Engineering |
1.00 |
|
|
Reclassification |
Assistant Engineer |
(1.00) |
|
|
|
Associate Engineer |
1.00 |
|
Police (5.00) |
Community Patrol |
Peace Officer |
5.00 |
|
Public Works (-46.50) |
Transfer to Engineering |
Administrative Services Manager |
(1.00) |
|
|
|
Associate Engineer |
(10.00) |
|
|
|
Assistant Engineer |
(1.00) |
|
|
|
Associate Land Surveyor |
(1.00) |
|
|
|
Assistant Director of Engineering |
(1.00) |
|
|
|
Engineering Technician II |
(2.00) |
|
|
|
Environmental Health Specialist |
(2.00) |
|
|
|
Management Analyst |
(1.00) |
|
|
|
Principal Civil Engineer |
(4.00) |
|
|
|
Public Works Inspector II |
(6.00) |
|
|
|
Secretary |
(1.00) |
|
|
|
Senior Administrative Secretary |
(1.00) |
|
|
|
Senior Civil Engineer |
(6.00) |
|
|
|
Senior Engineering Technician |
(2.00) |
|
|
|
Senior Public Works Inspector |
(2.00) |
|
|
|
Survey Technician II |
(1.00) |
|
|
|
Traffic Devices Technician |
(3.00) |
|
|
|
Traffic Devices Technician Supervisor |
(1.00) |
|
|
Custodial Services |
Custodian |
(0.50) |
|
Recreation (0.00) |
Reclassification |
Senior Fiscal Office Specialist |
(1.00) |
|
|
|
Management Analyst |
1.00 |
|
Police Grants Fund (-3.00) |
Fiscal Agent (FA) positions - HIDTA and SD LECC |
FA Admin Analyst II |
(1.00) |
|
|
|
FA Executive Director |
(1.00) |
|
|
|
FA Program Manager |
(1.00) |
|
Fleet Management (-1.00) |
Central Garage Operations |
Equipment Mechanic |
(1.00) |
|
TOTAL CITYWIDE |
0.50 |
Finally, Chula Vista Municipal Code Section 2.05.010 also needs to be updated to reflect the position changes impacting the unclassified positions. Chula Vista City Charter Section 500 requires that all unclassified positions not mentioned specifically in Charter Section 500 be adopted by ordinance. Adoption of ordinance (N) will add the position title of Constituent Services Representative to Municipal Code Section 2.05.010.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council/Successor Agency to the Redevelopment Agency/Housing Authority members and has found that potential conflicts exist, in that members have property holdings within 500 feet of the districts listed below:
§ City Council Conflicts:
o Mayor Salas - Eastlake Maintenance District 1, Space District 10, Capital Projects: STM393, and the Other Expenses category of the Non-Departmental Budget in the General Fund, These conflicts pertain to Resolutions: B and E.
o Council Member McCann - Community Facility District 07M, Capital Projects: STM393, TF404, TF407, PR326, PR327, these conflicts pertain to Resolutions: C, E, F, and G.
o Council Member Aguilar - Open Space District 1, Open Space District 20, Capital Projects: PR326 and PR327 these conflicts pertain to Resolutions: D and G.
o Council Member Padilla - Community Facility District 07M, this conflict pertains to Resolution: C.
o Council Member Diaz - Capital Projects STM393 this conflict pertains to Resolution: E.
Each of the remaining decisions contemplated by this action is either: (i) not site specific; or (ii) ministerial, secretarial, manual, or clerical in nature, thus, not requiring the members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18704.4(a)(1); or (iii) solely concerns the repair, replacement or maintenance of existing streets, sewer, storm drainage or similar facilities, pursuant to California Code of Regulations Title 2, sections 18700 and 18705.2(c)(1); or (iv) to the extent that any decision would have a reasonably foreseeable financial effect on the member’s real property, the effect would be nominal, inconsequential, or insignificant, and, thus, would not be material, pursuant to California Code of Regulations Title 2, sections 18700 and 18702(b). Consequently, these decisions do not present real property-related conflicts under the Political Reform Act (Cal. Gov't Code § 87100, et seq.)
Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
There is no fiscal impact in the current fiscal year as a result of the adoption of the budget.
ONGOING FISCAL IMPACT
Approval of the proposed budgets will result in the appropriation of $373.0 million in funding for the fiscal year ending June 30, 2018. This amount includes a General Fund budget of $166.6 million.
Proposed Fiscal Year 2017-18 Appropriations by Fund Type
|
Fund |
Proposed Expenditures |
|
General Fund |
$166,587,259 |
|
Measure P |
$60,559,992 |
|
Capital Projects Funds |
$19,809,312 |
|
Debt Service Funds |
$12,351,840 |
|
Development Services Fund |
$9,838,789 |
|
Fleet Management |
$3,504,543 |
|
Other Funds |
$48,818,392 |
|
Sewer Funds |
$40,048,509 |
|
Successor to Redevelopment Agency |
$11,452,275 |
|
Total All Funds |
$372,970,911 |
ATTACHMENTS:
A - Recommended Expenditures by Department and Category
B - Schedule of Revenues
C - Proposed Staffing by Department and Fund
Exhibit 1 - Compensation Summary for Unrepresented Employees and Elected Officials
Exhibit 2 - Fiscal Year 2017-2018 Compensation Schedule
Staff Contact: David Bilby, Finance Department