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A. RESOLUTION NO. 2016-212 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE COMPENSATION SCHEDULE AND CLASSIFICATION PLAN TO REFLECT THE ADDITION OF AN FA (FISCAL AGENT) SENIOR PROGRAM ASSISTANT, AMENDING THE AUTHORIZED STAFFING LEVEL OF THE POLICE GRANT FUND BY ADDING ONE FA DEPUTY DIRECTOR SDLECC, ONE FA ANALYST AND ONE FA SENIOR PROGRAM ASSISTANT, AND ELIMINATING ONE FA PROGRAM ASSISTANT, AND APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED)
B. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD FA SENIOR PROGRAM ASSISTANT (FIRST READING) (4/5 VOTE REQUIRED)
C. RESOLUTION NO. 2016-213 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REVISED FISCAL YEAR 2016-2017 COMPENSATION SCHEDULE EFFECTIVE NOVEMBER 11, 2016, AS REQUIRED BY CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolutions and place the ordinance on first reading.
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SUMMARY
The High Intensity Drug Trafficking Area (“HIDTA”) Director is requesting to add three FA (Fiscal Agent) positions and eliminate one FA position in the authorized staffing level at the San Diego Law Enforcement Coordination Center. These positions are fully reimbursed by grant funds, along with a 4% administrative fee for acting as the fiscal agent.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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Environmental Determination
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
The Police Department acts as the fiscal agent for various law enforcement programs which are funded through various State and Federal agencies. As the fiscal agent, the Police Department hires and provides salary and benefits for positions which are normally considered separate from existing City staffing and are at will positions. These positions are designated as “FA” (“Fiscal Agent”) in the title description.
Three positions (one FA Deputy Director SDLECC, one FA Analyst and one FA Senior Program Assistant) are requested to be added and one position (FA Program Assistant) is requested to be eliminated in the authorized staffing level of the Police Grant Fund to support the San Diego Law Enforcement Coordination Center (“SDLECC”). The SDLECC serves as the regional intelligence fusion center for San Diego and Imperial counties. Fusion Centers are focal points for the receipt, analysis, gathering, and sharing of threat-related information between the federal government and state, local, tribal, and private sector partners. These positions are fully reimbursed by either High Intensity Drug Trafficking Area (HIDTA) or homeland security grant funds, along with a 4% administrative fee for acting as the fiscal agent.
Deputy Director SDLECC
The SDLECC currently has one Deputy Director and a second Deputy Director position will enhance continuity at the higher levels of management at the SDLECC. Currently, one of the SDLECC Deputy Director positions is filled by a law enforcement officer. As a result, the law enforcement officers rotate in and out of this position after several years. It is less disruptive to have a permanent second Deputy Director, than to rotate law enforcement officers through this position. Adding this position will also enhance the SDLECC’s succession planning flexibility in the event of the departure of the other SDLECC Deputy Director or the SDLECC Director.
FA Analyst
The FA Analyst position is needed to increase analytical capabilities in the tactical and deep dive analysis section of the Targeting Action Group and Investigative Support Unit of the SDLECC. This position provides analytical services to a wide variety of regional investigations including state, local, federal and fire investigations. An additional analyst will enhance the SDLECC’s ability to serve the first responder community.
FA Senior Program Assistant
On September 13, 2016, City Council approved the addition of a Program Assistant Supervisor position at the SDLECC. A new position of FA Senior Program Assistant is requested to be added the City’s compensation schedule and classification plan, which will create a three tiered Program Assistant series. The newly-created FA Senior Program Assistant position will provide in-depth, high-quality support to multiple, complex SDLECC programs. Furthermore, this series will enable the SDLECC to encourage employee longevity at the center by promoting from within when opportunities arise to reward our highly talented Program Assistants. One FA Senior Program Assistant is requested to be added, and one FA Program Assistant will be eliminated from the authorized staffing at SDLECC.
Compensation Schedule
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The Fiscal Year 2016-2017 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting of September 13, 2016.
Approval of Resolution C will approve the revised Compensation Schedule to reflect the addition of the newly created FA Senior Program Assistant position, in compliance with California Code of Regulations, Title 2, Section 570.5.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. These new positions support the goal of Operational Excellence by providing additional resources to meet HIDTA goals and objectives.
CURRENT YEAR FISCAL IMPACT
Approval of Resolution A will result in the amendment of the compensation schedule and classification plan to add the classification of FA Senior Program Assistant. This new classification is an at-will position and will be eliminated if grant funding ends. The FA Senior Program Assistant will be assigned to the Confidential (CONF) group. The E-Step bi-weekly salary for this position will be $2,384.62.
Approval of Resolution A will also add one FA Deputy Director SDLECC, one FA Analyst and one FA Senior Program Assistant, and eliminate one FA Program Assistant in the authorized staffing level of the San Diego Law Enforcement Coordination Center, resulting in an appropriation of $127,359 to the personnel category and $5,094 to the Other Expenses category of the Police Grant Fund. The personnel costs are fully reimbursed by HIDTA and homeland security grant funds. The City receives a 4% administrative fee for acting as the fiscal intermediary for these positions. Because of the 4% administrative fee, there is a positive impact of $5,094 to the General Fund in the current fiscal year.
Approval of the Ordinance will amend Chula Vista Municipal Code 2.05.010 to reflect the addition of FA Senior Program Assistant.
ONGOING FISCAL IMPACT
The ongoing annual cost for these three positions is approximately $267,000. The personnel costs are fully reimbursed by HIDTA and homeland security grant funds, and the City receives a 4% administrative fee for acting as the fiscal intermediary for these positions. Because of the 4% administrative fee, there will be a positive impact of approximately $10,680 to the General Fund each fiscal year. If the grant no longer funds these positions, then they will be eliminated.
ATTACHMENTS
1. Revised Fiscal Year 2016-2017 Compensation Schedule Effective November 11, 2016
Staff Contact: Jonathan Alegre, Police Department