Title
RESOLUTION NO. 2017-010 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE AUTHORIZED POSITION COUNT IN THE ECONOMIC DEVELOPMENT DEPARTMENT TO REFLECT THE ADDITION OF A SENIOR FISCAL OFFICE SPECIALIST POSITION AND APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
In an effort to address the needs of the various departments/divisions occupying the Economic Department and Housing/Neighborhood Services offices, staff is proposing the addition of a new permanent full time Senior Fiscal Office Specialist position to provide fiscal and general administrative support to the Economic Development Department (including Cultural Arts, Real Property Management, Office of Sustainability, Conservation and Environmental Services) as well as Development Services’ Housing/Neighborhood Services Division. The duties are currently being handled by a full time hourly staff member that is fully offset by non-general fund resources.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
N/A
DISCUSSION
In an effort to address the needs of the various departments/divisions occupying the Economic Department and Housing/Neighborhood Services offices, staff is proposing the addition of a new permanent full time Senior Fiscal Office Specialist position to provide fiscal and general administrative support to the Economic Development Department (including Cultural Arts, Real Property Management, Office of Sustainability, Conservation and Environmental Services) as well as Development Services’ Housing/Neighborhood Services Division. The nature of the services offered by the aforementioned departments and divisions, requires a daily presence at the front counter, preparation and maintenance of accounting records, financial transactions, contract and grant monitoring, budget support, verifying accuracy of entries, invoicing and contract management. As a result of departmental restructuring, the proposed position of Senior Fiscal Office Specialist is necessary to provide administrative services to the respective departments/divisions clientele. The duties are currently being handled by a full time hourly staff member that is fully offset by non-general fund resources. The position would be filled by this staff member who was laid off in 2011 due to citywide budget reductions.
The following identifies the department, affected positions and proposed changes.
Department |
Position Title |
FTE |
Economic Development |
Senior Fiscal Office Specialist |
1.00 |
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, Section 18702.4(1). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov’t Code §87100, et seq.). Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict on interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The proposed action will support Economic vitality by providing the administrative support necessary to deliver the quality of service to the community.
CURRENT YEAR FISCAL IMPACT
The proposed changes will not have a current year impact to the general fund. The total costs for this position will be offset with funds received under AB 939 and from available funds for administration of the City’s affordable housing projects and programs.
ONGOING FISCAL IMPACT
The proposed changes will not have an ongoing impact to the general fund. The total costs for this position will be offset with funds received under AB 939 and from available funds for administration of the City’s affordable housing projects and programs.
ATTACHMENTS:
None
Staff Contact: Eric Crockett, Director of Economic Development