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RESOLUTION NO. 2014-169 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A SECOND AMENDMENT TO THE CONSULTANT AGREEMENT BETWEEN THE CITY AND INFRASTRUCTURE ENGINEERING CORPORATION (IEC) FOR TRAINING CITY STAFF ON REVISING AND EVALUATING THE HYDRAULIC MODEL USED IN THE WASTEWATER MASTER PLAN UPDATE
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On December 6, 2011, the City Council approved an agreement with Infrastructure Engineering Corporation (IEC) to provide consultant services for developing a Wastewater Master Plan Update (Study). On May 28, 2013, the City Council approved the first amendment with IEC to provide additional community outreach services outside of the original scope of work. Additional training and technical support would be needed to provide City staff the skills needed to evaluate modeling of potential new developments as well as further analysis of asset management scenarios. Staff recommends that the IEC agreement be amended to provide this training. The funds are in the present budget and no appropriation of funds is necessary.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the approval of an amendment to an existing agreement is not a "project" as defined under Section 15378 of the State CEQA Guidelines because said governmental administrative action will not result in direct or indirect physical changes to the environment. Therefore, pursuant to Section 15060 (c)(3) of the State CEQA Guidelines the waiving of the consultant selection process and the approval of the agreement amendment is not subject to CEQA. Thus, no environmental review is required at this time.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
In FY 2011-12, the City Council approved CIP SW223 "Wastewater Master Plan" in the amount of $500,000 to cover the costs of consultant services and staff time associated with this project.
On December 6, 2011, by Resolution 2011-236, the City Council approved an agreement with Infrastructure Engineering Corporation (IEC) in the amount of $307,415 to provide consultant services for developing a Wastewater Master Plan Update.
On May 28, 2013, by Resolution 2013-096, the City Council approved the first amendment with IEC to provide additional community outreach services and additional wastewater system analysis iterations for buildout conditions. The first amendment amount was $78,500, thereby increasing the contract amount with IEC to $385,915.
Proposed Scope Change and Contract Amendment
As part of the original scope of work, IEC developed computed models that provide wastewater flow projections for new developments based on approved General Plan and supplemented General Plan amendments. In addition, the original scope of work included technical support to City staff. Additional training and technical support would be needed to provide City staff the skills needed to evaluate modeling of potential new developments as well as further analysis of asset management scenarios. This training is outside of the original scope of work.
Staff recommends that the IEC agreement be increased by $28,140 to a maximum compensation amount of $414,055 for the following additional consultant services:
· Perform hydraulic modeling training to City staff that covers the methodology and steps required to evaluate the impact of potential new developments on the City's wastewater collection system.
· Analyze additional asset management "what if" scenarios that account for different repair/rehabilitation and monitoring strategies and analyze the cost implications of those scenarios on the existing asset management plan.
· Provide one year of technical support to City staff to answer questions and address issues that arise after the hydraulic model training and asset management software training are complete.
To date, $460,647 has been spent in consultant services and staff time. Sufficient funds remain in the project's original budget allocation to fund this amendment and no appropriation of funds is necessary. City staff time for this amendment will be paid from Sewer Service Revenue funds. Table 1 shows a summary of project expenditures to date including this amendment.
To date, the consultant has been effective and efficient in dealing with issues and project needs. Staff is satisfied with IEC's performance and recommends Council approval of this second amendment.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2(a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The work supports the Economic Vitality goal in the City's Strategic Plan. It provides planning of sewer infrastructure for new development, which is a key City function in supporting new growth.
CURRENT YEAR FISCAL IMPACT
City Council approved Trunk Sewer Capital Reserve funding for this project as part of the FY 2011-12 Capital Improvement Program, SW223 "Wastewater Master Plan". To date the revised total contract is $414,055. There is no additional impact to the Trunk Sewer Capital Reserve fund as sufficient funding is available in SW223 to cover the staff and consultant costs associated with this project.
ONGOING FISCAL IMPACT
None.
ATTACHMENTS
Attachment 1 2nd Amendment with IEC
Attachment 2 IEC's Request for Additional Authorization letter
Staff Contact: Roberto Yano, Senior Civil Engineer