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A. RESOLUTION NO. 2014-217 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE COMPENSATION SCHEDULE AND CLASSIFICATION PLAN TO REFLECT THE ADDITION AND REMOVAL OF VARIOUS POSITION TITLES, AMENDING THE AUTHORIZED POSITION COUNT IN VARIOUS DEPARTMENTS, AND APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED)
B. RESOLUTION NO. 2014-218 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REVISED FISCAL YEAR 2014-2015 COMPENSATION SCHEDULE AS REQUIRED BY CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5
C. RESOLUTION NO. 2014-219 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AMENDED COMPENSATION SUMMARY FOR ALL UNREPRESENTED EMPLOYEES AND ELECTED OFFICIALS TO REFLECT THE CHANGE TO THE VACATION SELLBACK OPTION FOR EXECUTIVE AND SENIOR MANAGERS FROM TWO WEEKS TO THREE WEEKS
D. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD POLICE ADMINISTRATIVE SERVICES ADMINISTRATOR, CHIEF OF STAFF, POLICY AIDE AND TREASURY AND BUSINESS MANAGER AND DELETE TREASURY MANAGER (FIRST READING) (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolutions and place the ordinance on first reading.
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SUMMARY
As part of the City's ongoing effort to maintain the classification plan, Human Resources staff completed several department and employee-initiated classification reviews. Human Resources staff also conducted classification reviews that were agreed upon during the most recent labor negotiations for a successor Memorandum of Understanding (MOU) between the City and the Western Council of Engineers (WCE) for the Plans Examiner and Surveyor classifications.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378(b)(2) of the State CEQA Guidelines because it is a personnel related action; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
The Civil Service Commission adopted the amendments to the classification plan, subject to the final approval of the City Council, at their November 6, 2014 meeting.
DISCUSSION
Civil Service Rule 1.02(A), which applies to the City's classified positions, provides for necessary reviews and changes so that the City's classification plan is kept current, and that changes in existing classes, the establishment of new classes or the abolition of classes are properly reflected in the classification plan.
Human Resources staff conducted several department and employee-initiated classification reviews on various positions assigned to the Development Services, Finance Department, Fire Department, Library Department, Office of the Mayor, Police Department, Public Works Department and Recreation Department to determine if the permanent and on-going duties and responsibilities of the positions were assigned to the appropriate classifications.
The following identifies the affected positions, departments and proposed changes.
In addition to the changes listed above, the Human Resources Department also recommends the following changes to titles that are included in the Compensation Schedule and Classification Plan but are not currently budgeted positions. These classifications (Assistant Surveyor I, Land Surveyor and Senior Plans Examiner) are not included in the fiscal year 2014-2015 budget; no changes to the authorized position count are needed at this time. However, the re-titles of these classifications (e.g., Senior Plan Check Engineer, Assistant Land Surveyor and Senior Land Surveyor) may be used in future budgets.
Summary of New Classifications
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The Fiscal Year 2014-2015 Compensation Schedule ("Compensation Schedule") was originally approved by the City Council at their meeting of July 8, 2014. Approval of Resolution D will approve the revised Compensation Schedule to reflect the addition of the Facilities Manager, Police Administrative Services Administrator, Treasury and Business Manager, Associate Plan Check Engineer, Senior Plan Check Engineer, Assistant Land Surveyor, Associate Land Surveyor, Senior Land Surveyor, Senior Police Technology Specialist, Construction and Repair Supervisor, Chief of Staff and Policy Aide titles and salaries and the removal of the Administrative Analyst II, Construction and Repair Manager, Treasury Manager, Plans Examiner, Senior Plans Examiner, Assistant Surveyor I, Assistant Surveyor II and Land Surveyor position titles.
Human Resources staff is requesting an amendment to Executive Management Group, Section I B (8) Annual Leave (b) Vacation Sellback and to Senior Management Group, Section II B (8) Annual Leave (b) Vacation Sellback of the Compensation Summary for All Unrepresented Employees and Elected Officials. If approved, the amendment will change the vacation sellback option for Executive and Senior Managers from two weeks to three weeks. Due to the significant reductions taken at the Executive level, it has become more difficult to take time off and thus many are reaching their maximum accrual. This would allow for the Executive and Senior Managers the opportunity to sell back an additional week and avoid losing vacation accruals. Additionally, staff has analyzed the vacation balances of Senior and Executive Managers and has determined that allowing a greater sellback during the course of their employment could potentially reduce the amount of payouts at retirement.
Lastly, Chula Vista Municipal Code Section 2.05.010 also needs to be updated to reflect the position changes impacting the unclassified positions. Chula Vista City Charter Section 500 requires that all unclassified positions not mentioned specifically in Charter Section 500 be adopted by ordinance. Adoption of the ordinance will add the position title of Police Administrative Services Administrator, Chief of Staff, Policy Aide and Treasury and Business Manager to Municipal Code Section 2.05.010 and delete the position title of Treasury Manager.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code ยง 87100, et seq.). Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The reclassifications and proposed new classifications support the City-wide strategic goal of Operational Excellence by providing more accurate position titles that better reflect the needs of the City's workforce. Furthermore, approval of the revised Fiscal Year 2014-2015 Compensation Schedule and its posting on the City's internet website supports the goal of Operational Excellence as it enhances disclosure and transparency of employee compensation and, as a result, fosters public trust through an open and ethical government.
CURRENT YEAR FISCAL IMPACT
The proposed changes in the Fire, Library, and Recreation departments result in a fiscal impact of approximately $22,000. Approval of this resolution will result in the appropriation of $22,000 to the General Fund. This appropriation will be offset by unanticipated General Fund revenues.
No budget amendments are needed for the proposed changes in City Council, Public Works, Finance, Police, and Development Services.
ONGOING FISCAL IMPACT
The annualized costs of these personnel changes will be incorporated into the fiscal year 2015-16 proposed budget, which will be considered by the City Council as part of the normal budget process.
ATTACHMENTS
Revised Fiscal Year 2014-2015 Compensation Schedule
Staff Contact: Erin Dempster