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RESOLUTION NO. 2015-211 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A LANDSCAPE MAINTENANCE CONTRACT BETWEEN THE CITY OF CHULA VISTA AND AZTEC LANDSCAPING, INC. FOR LANDSCAPE MAINTENANCE SERVICES IN COMMUNITY FACILITIES DISTRICT OR STA-B (CFD 97-1B) IN THE AMOUNT OF $337,126 AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE CONTRACT
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On August 25, 2015, the City received four bids for landscape maintenance services in Community Facilities District OR STA-B (CFD 97-1B). Funding for the contract is included within the budget for the CFD. Today’s action is to accept the bids, award the contract to Aztec Landscaping, Inc. and authorize entering into landscape maintenance contract with the contractor.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity, consisting of accepting bids and awarding landscape maintenance contracts, for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because the proposal consists of continuing city administrative/maintenance activities, which will not result in any adverse physical change or impact to the environment. Therefore, pursuant to Section 15378(b)(2) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
The City of Chula Vista has 42 Open Space Districts and Maintenance Community Facilities Districts (collectively “the Districts” or “Districts”). The City levies an annual assessment on property owners within each District to provide funding for maintenance of common area spaces. The City contracts with landscape firms to provide landscape maintenance services in the Districts.
In CFD 97-1B, the landscape maintenance contract has been vacated. Public Works staff prepared specifications and advertised the services on July 31, 2015. Mandatory pre-bid meetings were held on August 6 and on August 13, 2015. The purpose of the meetings was to review and clarify the bid requirements. Staff explained that bids would be evaluated and the contract would be awarded to the lowest most competent and qualified bidder.
On August 25, 2015, the Director of Public Works received and opened four (4) bids from the following companies:
• Aztec Landscaping, Inc.
• Blue Skies Landscape Maintenance, Inc.
• Dave Heyden Landscaping
• Pacific West Land Care, Inc.
The lowest qualified bidder recommended for award is Aztec Landscaping, Inc. in the amount of $337,126.
Staff recommends accepting the contractor’s bid and awarding the landscape maintenance contract to Aztec Landscaping, Inc. The contract is presented for your approval on the City’s standard form, customized for this particular scope of work. Key provisions include:
The contract is for one year with three one-year options by mutual agreement of the contractor and City if work performance is satisfactory. Prices shall be firm for the first contract year. For the option years, price increases are based on change in the annual San Diego Area Consumer Price Index, for an amount not to exceed 5%. The City reserves the right to accept option year price increases or an amount not to exceed 5%. The City also reserves the right to accept option year price increases or terminate the contract without penalty.
The contractor is required to pay prevailing wages to persons employed by them for the work performed under this project and shall ensure compliance with all applicable state and local laws governing the payment of prevailing wages.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong & Secure Neighborhoods and a Connected Community. This action supports the goal of a Healthy Community, which includes maintaining community open space for public enjoyment.
CURRENT YEAR FISCAL IMPACT
There is no impact to the General Fund from this action. The landscape maintenance costs will be funded from the available balance of CFD 97-1B.
ONGOING FISCAL IMPACT
The annual contract cost will be included in the annual budget for Community Facilities District OR STA-B (CFD 97-1B).
ATTACHMENTS
1. Landscape Maintenance Standards;
2. Maps of Community Facilities District OR STA-B (CFD 97-1B).
Staff Contact: Sam Oludunfe.