Title
RESOLUTION NO. 2017-223 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND AFFORDABLE DRAIN SERVICE, INC. FOR CONSULTANT SERVICES FOR STORM DRAIN COLLECTION SYSTEM CONDITION ASSESSMENT AND EVALUATION
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On June 2, 2017, the City of Chula Vista Department of Engineering and Capital Projects advertised a Request for Proposal (RFP) to provide storm drain collection system inspection and evaluation services on corrugated metal pipe (CMP). On June 19, 2017, three proposals were received. Following the review and interview process, staff selected Affordable Pipeline Services as the most qualified firm.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
This Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines
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Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project, which consists of removing debris and blockages, spot repairs, and lining of existing CMP storm drain pipes at various locations, qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposal involves negligible or no expansion of an existing use, and all work will be done within existing the City of Chula Vista. Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
A drainage pipe assessment is required to evaluate the condition of Corrugated Metal Pipe (CMP) and determine the proper repair strategy for the design bid documents (replacement, or lining).
On June 2, 2017, the City of Chula Vista issued an RFP for the Video Inspection and Evaluation of the CMP and the Director of Public Works approved the formation of the Selection Committee for this project in accordance with Section 2.57 of the Chula Vista Municipal Code.
The Scope of Work includes:
Contractor will provide all manpower and equipment required to perform the CCTV inspection as specified, including specialized televising equipment, self-propelled cameras, flotation mounted cameras, and hand carried equipment. Video inspection shall be performed by a certified NASSCO Pipeline Assessment & Certification Program (PACP) trained operator.
The intent of the contract is to televise without cleaning; however, if the Contractor's attempt to perform the inspection in both directions has failed, Contractor shall recommend cleaning work to the City. The City will either handle the cleaning, or get a quote from the Contractor to do the cleaning. The City may authorize the Contractor to do the cleaning and compensate the Contractor based on the agreeable quote.
Upon completion of the evaluation, any storm drain pipes that need repairs, lining or replacement will be identified and completed as part of DR205 (CMP Rehabilitation In Right-of-Way) and DR209 (CMP Rehabilitation Outside Right-of-Way) projects.
By the June 19, 2017 due date, a total of three proposals were received. The Selection Committee evaluated the proposals and interviewed each company on June 28, 2017. The Selection Committee determined that Affordable Pipeline Services was the best qualified firm to undertake the services based on the following criteria:
1. Company references
2. Company staff experience
3. Capacity to perform work
4. Responsiveness to scope of work
Fee schedules and contract details have been successfully negotiated with Affordable Pipeline Services (Attachment 1). The contractor is expected to finalize the work by early 2018.
The contract will be funded with TransNet (DR207) for CMP inspections within the public roadway right-of-way (Attachment 2) and Measure P funds (DR210) for CMP inspections that are beyond the public roadway right-of-way (Attachment 3). The contractor’s work and invoices will be separately tracked to ensure proper accounting of said funds.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The Storm Drain Collection System Condition and Evaluation Services project supports the Strong and Secure Neighborhoods Strategic Goal as it maintains public infrastructure vital to the quality of life for residents.
CURRENT YEAR FISCAL IMPACT
The resolution will approve $75,000 for drainage assessment within the public right-of-way (DR207) and $140,000 for drainage assessment outside the public right-of-way (DR210). Sufficient TransNet (DR207) and Measure P Funds (DR210) are available to perform the assessments.
ONGOING FISCAL IMPACT
This item does not include any ongoing financial commitments. Any fiscal impacts related to specific project recommendations will be brought back for City Council consideration along with funding options.
ATTACHMENTS
1. Agreement between the City of Chula Vista and Affordable Pipeline Services, to provide Storm Drain Collection System Inspection and Evaluation Services
2. Listing of CMP pipe inside of the Right of Way
3. Listing of CMP pipe outside of the Right of Way