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RESOLUTION NO. 2015-006 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS; REJECTING THE BID OF THE FIRST APPARENT LOW BIDDER AS NON-RESPONSIVE; AWARDING THE CONTRACT FOR THE "BROADWAY STREET IMPROVEMENT PROJECT BETWEEN MAIN STREET AND SOUTH CITY LIMITS IN THE CITY OF CHULA VISTA, CALIFORNIA (CIP# STM381)" TO TC CONSTRUCTION IN THE AMOUNT OF $1,161,197; APPROPRIATING $150,000 FROM THE AVAILABLE BALANCE OF THE TRAFFIC SIGNAL FUND TO STM381; AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $70,000 (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On November 19, 2014, the Director of Public Works received five (5) sealed bids for the "Broadway Street Improvement Project, between Main Street and South City Limits (STM381)". The proposed resolution, if approved, would accept bids, reject the bid of the first apparent low bidder as non-responsive, award the contract for the project to TC Construction in the amount of $1,161,197; appropriate $150,000 from the available balance of the Traffic Signal Fund to STM381; and authorize the expenditure of all available contingency funds in an amount not to exceed $70,000.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines. Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
The Broadway Street Improvement project involves the installation of sidewalk improvements, driveways, roadway median curb, full street reconstruction using Full Depth Reclamation (FDR) techniques, traffic signal upgrades and other miscellaneous improvements.
On November 9, 2014, the Director of Public Works received five (5) sealed bids. They were as follows:
Contractor |
Bid Amount |
1. Just Construction - San Diego, CA (non-responsive) |
$1,156,566 |
2. TC Construction - Santee, CA (responsive) |
$1,161,197 |
3. Ramona Paving & Construction - Ramona, CA (responsive) |
$1,162,485 |
4. Portillo Concrete Inc. - Lemon Grove, CA (responsive) |
$1,205,300 |
5. Palm Engineering Construction- San Diego, CA (responsive) |
$1,337,065 |
Staff reviewed the apparent first low bid by Just Construction Inc., and determined that the bid is incomplete and non-responsive. The Just Construction Inc. bid documents included an incomplete list of subcontractors form. Specifically the Subcontractors' License Number and class, percentage of items performed by Subcontractors, and the percentage of total bid amounts were not provided.
Staff then reviewed the second low bid submitted by TC Construction and determined that the bid package was complete, with no errors and omissions. Therefore, staff recommends awarding a construction contract to TC Construction in the amount of $1,161,197.
The low bid submitted by TC Construction is below the Engineer's estimate of $1,282,600 by $121,403, or approximately 9%. In the past, TC Construction has satisfactorily performed construction projects for the City of Chula Vista. TC Construction is a Licensed General Contractor Class A with a current and active License No.402459.
Disclosure Statement
Attached is a copy of the contractor's Disclosure Statement as Attachment 1.
Wage Statement
The source of funding for this project is TransNet, Western TDIF and Traffic Signal Funds. Pursuant to California Labor Code section 1782(f)(2), Contractors bidding this project are not required to pay prevailing wages to persons employed by them for this project as the project was advertised prior to January 1, 2015.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The Street Improvement along Broadway between Main Street and South City Limits project support the Strong & Secure Neighborhood goal as it will ensure the maintenance and rehabilitation of public infrastructure, which is a key City function in providing a safe and efficient roadways system for residence, business and visitors alike.
CURRENT YEAR FISCAL IMPACT
The table below summarizes the project construction costs.
FUNDS REQUIRED FOR CONSTRUCTION CONTRACT |
|
A. Base Contract Amount |
$1,161,197 |
B. Contract Contingencies |
$70,000 |
C. Construction Inspection Staff Costs |
$50,000 |
D. Survey/Monument Preservation |
$20,000 |
TOTAL FUNDS REQUIRED FOR CONSTRUCTION CONTRACT |
$1,301,197 |
Approval of the resolution will result in the appropriation of $150,000 from the Traffic Signal Fund; there is sufficient fund balance in this fund for this appropriation. There is no additional impact to the TransNet or the Western TDIF fund as sufficient funds are available to cover project costs.
FUNDING SOURCES |
|
A. TransNet (budgeted) |
$1,056,471 |
B. Western TDIF (budgeted) |
$94,726 |
C. Traffic Signal Fund (appropriation required) |
$150,000 |
|
|
TOTAL |
$1,301,197 |
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City maintenance.
Attachment:
1. Contractor Disclosure Statement