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RESOLUTION NO. 2015-065 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2014/2015 CIP BUDGET AND ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT "EMERGENCY STORM DRAIN REPAIRS AT 1515 OLEANDER AVENUE" (DR201); APPROPRIATING $191,987 FROM THE AVAILABLE BALANCE OF THE GAS TAX FUND TO CIP DR201; ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR DR201; MAKING A FINDING THAT AN EMERGENCY EXISTED; AND RATIFYING THE CONTRACT WITH TC CONSTRUCTION, INC. FOR SAID EMERGENCY REPAIR (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
In accordance with the emergency provisions of Section 1009 of the City Charter, the services of TC Construction, Inc. (General Engineering Contractor License No. 402459) were secured for the repair of failed storm drain facilities located at 1515 Oleander Avenue. The emergency repairs were completed on March 26, 2015. This report presents the total expenditures for the repair.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 2 categorical exemption pursuant to Section 15302(c) (Replacement or Reconstruction) of the State CEQA Guidelines because it involves only repairs to a storm drain and repairs to the street (Oleander) and does not result in an expansion of the storm drain capacity. Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On February 10, 2015, after normal work hours, a sinkhole was discovered at 1515 Oleander Avenue, near Valle Lindo Elementary School. The sinkhole was approximately 10'x16'x5' and was created by the collapse of an existing 18-inch Corrugated Metal Pipe (CMP) storm drain under the southbound lane. The area is located east of I-805 and about one block south of Olympic Parkway. Upon discovery and notification, Public Works crews immediately deployed to investigate and secure the site. Precautionary measures were taken to temporarily secure the site and provide the public safe passage until the permanent repair could be implemented.
Public Works staff conducted a video inspection of the drainage system associated with the sinkhole and discovered approximately 770 linear feet of heavily corroded and perforated 18-inch CMP storm drain between Inlet ID No. 3407 and Inlet ID No. 2585 located south and crossing Olympic Parkway (see Attachment 1). The video inspection also located a section where the CMP bottom was completely gone and another hole was developing.
Due to imminent threat to public safety and public and private property, the Director of Public Works and the City Manager concurred with the necessity to proceed with the repairs under emergency provisions of Section 1009 of the City Charter.
Contractor Selection Process
On February 11, 2015, staff solicited three informal bids for the repair work. The three contractors were:
· Arrieta Construction, 1215 N Marshall Avenue El Cajon, CA 92020
· Cass Construction, 1100 Wagner Drive El Cajon, CA 92020
· TC Construction, 10540 Prospect Avenue Santee, CA 92071
TC Construction was the only one available with the required material to perform the work. TC Construction was selected and immediately commenced the storm drain rehabilitation work on an emergency basis in accordance with provisions in Section 1009 of the City Charter in order to assure the protection of the public and of public and private properties. TC Construction has performed many City CIP projects in the past and has proven to be very fair and reliable. On February 17, 2015, a memo (see Attachment 2) was provided to the City Manager's Office indicating the selection of TC Construction and estimated cost of the emergency repair work.
The work has now been completed. The damaged pipe at the sinkhole location has been replaced and the work associated with the remaining segments of failed pipe to be replaced/relined was completed on March 26, 2015. The storm drain emergency work included replacing 200-feet of existing 18-inch CMP with 18-inch Reinforced Concrete Pipe and the relining of 570 linear feet of failed 18-inch CMP along Oleander Avenue between Inlet ID No. 3407 and Inlet ID No. 2585 located south and across from Olympic Parkway.
The approval of this resolution would: (1) amend the FY14/15 CIP budget and establish new CIP Project "Emergency Storm Drain Repairs at 1515 Oleander Avenue" (CIP DR201); (2) accept the final report of expenditures for CIP DR201; (3) appropriate $191,987 from the available balance of the Gas Tax Fund to CIP DR201; (4) make a finding that an emergency existed, and (5) ratify the contract with TC Construction, Inc. for said emergency repair work. A breakdown of the total costs is provided in Attachment 3.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision maker conflict of interest for this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The project supports the Operational Excellence, Economic Vitality, and Strong and Secure Neighborhood in the City's Strategic Plan. It provides funding for emergency repairs of storm drain infrastructure, which is a key City function in minimizing traffic delays and providing protection of the public and private properties in a timely manner.
CURRENT YEAR FISCAL IMPACT
A breakdown of the project costs is as follows:
EMERGENCY STORM DRAIN REPAIR FUNDS REQUIRED FOR CONSTRUCTION |
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A. Informal Contract Amount (Prevailing Wage) |
$171,987 |
B. Staff Costs (Public Works Operations, Inspection and Engineering) |
$ 20,000 |
TOTAL FUNDS REQUIRED FOR CONSTRUCTION |
$191,987 |
Approval of this resolution will result in the establishment of a new CIP, DR201 and appropriate $191,987 from the available balance of the Gas Tax Fund to CIP DR201. There is sufficient fund balance in this fund for this appropriation. This new CIP project will fund the construction and staff costs associated with this emergency storm drain repair.
Approval of this resolution will also ratify the actions taken under Section 1009 of the City Charter in order to assure the protection of the public and of public and private properties.
ONGOING FISCAL IMPACT
Annual routine maintenance will be required after completion of the project.
ATTACHMENTS
Attachment 1: Project Location
Attachment 2: Informational Memo dated February 17, 2015
Attachment 3: Final Report of Expenditures for 1515 Oleander Avenue
Attachment 4: Disclosure Statement
Staff Contact: Luis Pelayo, Associate Civil Engineer