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RESOLUTION NO. 2014-060 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE FORMAL BID REQUIREMENT AND AUTHORIZING THE POLICE AND FIRE DEPARTMENTS TO PURCHASE UNIFORMS FROM ACE UNIFORMS
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
Pursuant to Chula Vista Municipal Code 2.56.070 relating to contracts exceeding $100,000, the Police and Fire Departments are requesting to waive the competitive formal bid requirement and authorize to purchase uniforms from Ace Uniforms.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
Ace Uniforms provides both the Police and Fire Departments with uniform pants, uniform shirts, boots, duty belt gear and uniform alteration services. In the current fiscal year, the Police Department anticipates to spend $85,000 and the Fire Department anticipates to spend $34,000 from Ace Uniforms. Cumulatively, the total cost from this vendor exceeds the $100,000 spending threshold per the City’s purchasing policies. City staff, including the Purchasing Division, have researched other uniform suppliers, but Ace Uniforms is currently the only local vendor that can meet both departments’ uniform and tailoring requirements. This is important because Ace is uniquely familiar with the tailoring requirements of both departments and they have extensive experience tailoring the uniforms that they sell. Their vertical integration of the uniform purchase with the tailoring provides the best service to the City. There are other uniform vendors that sell uniforms, but since they are not within the San Diego County region, a separate tailor would need to be identified. The Fire Department purchases garments made of Nomex flame retardant material which requires special handling during the tailoring process. This makes finding a separate tailor who has experience with Nomex a challenge. Overall, the convenience for the officers and firefighters who are getting new uniform garments is significantly enhanced by having a “one stop shop” for uniform outfitting.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500-foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The purchase of uniforms supports the goal of Strong and Secure Neighborhoods by equipping public safety personnel with necessary resources to provide a safe community.
CURRENT YEAR FISCAL IMPACT
Approval of this resolution will authorize the Police and Fire Departments to purchase uniforms from Ace Uniforms. These costs are already included each department’s budget, resulting in no additional fiscal impact to the General Fund.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact.