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RESOLUTION NO. 2017-145 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND TRAFFICWARE GROUP, INC. TO PROVIDE PROFESSIONAL SERVICES FOR THE INSTALLATION OF AN ADAPTIVE TRAFFIC CONTROL SYSTEM PROJECT (TF-389)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On August 25, 2016, the City of Chula Vista Public Works/Engineering Division advertised a Request for Proposal (RFP) for professional services to install an adaptive traffic control system at existing signalized intersections and corridors. On October 19, 2016, six proposals were received, and, following the review/interview process, staff selected Trafficware Group, Inc. as the most qualified firm amongst those submitting.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines.
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Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines. Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
On April 29, 2013, Caltrans Division of Local Assistance announced Cycle 6 Call for Projects for the Highway Safety Improvement Program (HSIP). This Call for Projects was targeted for approximately $150 million of federal HSIP based on the estimated programming capacity in the 2013 Federal Statewide Transportation Improvement Program (FSTIP).
The Highway Safety Improvement Program (HSIP), codified as Section 148 of Title 23, United States Code (23 U.S.C. §148) remains as one of the core federal-aid programs in the new federal surface transportation act, “Moving Ahead for Progress in the 21st Century” (MAP-21), which was signed into law on July 6, 2012. The specific provisions of the HSIP are defined in Section 1112 of MAP-21. The purpose of the HSIP program is to achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-State-owned public roads and roads on tribal land.
On July 23, 2013, the City of Chula Vista responded to the Call for Projects for HSIP Cycle 6 by submitting an application to improve intersection safety through enhanced signal timing operations by proposing to install an adaptive signal control system and retime existing signals. On November 20, 2013, the City of Chula Vista submission for HSIP Cycle 6 was granted, awarding $609,500 in federal dollars. Subsequently, appropriation of federal funds through San Diego Association of Governments (SANDAG) was not approved until December 15, 2014. Upon receipt of funds, City Staff initiated the project the following year.
Our proposed project, under HSIP Cycle 6, includes installation of an adaptive traffic control system and retiming of signals along East H Street, Otay Lakes Road, and Telegraph Canyon Road. The proposed project requires specialized equipment and services. The scope of services includes:
§ Furnishing and Installation of Adaptive Traffic Control System and Equipment
§ Before and After Traffic Study
§ Turn-On Support
§ Field Observation and Signal Timing Optimization
§ System Training
§ System Documentation
§ Field and Technical Maintenance Support
On August 25, 2016, the City of Chula Vista Public Works/Engineering Division solicited Request for Proposals (RFP) and received six (6) submissions on October 19, 2016. The following firms responded to the RFP:
§ McCain, Inc., Transparity Adaptive
§ Rhythm Engineering, InSync
§ TransCore, SCATS
§ Kimley-Horn, KITS Adaptive
§ Aegis, Centracs Adaptive
§ Trafficware Group, SynchroGreen Adaptive
A selection committee was formed to score and rank the consultant proposals in accordance with City Purchasing Guidelines, Chula Vista Municipal Code Section 2.56.110, and Caltrans Local Assistance Procedures.
The Selection Committee evaluated each proposal and interviewed the top three ranked submissions. Interviews consisted of an eight week product evaluation and demonstration including a two-hour interview from the panel. Following this process, the Selection Committee determined Trafficware Group, Inc. as the best qualified firm to undertake the services.
Therefore, staff recommends awarding the contract to Trafficware Group, Inc. for the professional services needed for the installation and integration of an adaptive traffic control system in the City of Chula Vista. Trafficware Group, Inc. was selected upon having the best all-around adaptive traffic control system and demonstrating a clear and comprehensive project work plan with key personnel meeting the qualifications and experience required for the project.
By approving this resolution, the City Council authorizes the Mayor to sign the Agreement on behalf of the City with Trafficware Group, Inc. The Cost, Scope of Services, and Time Limits for Delivery of Deliverables are detailed in the attached Agreement.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(11), for purposes of the Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The project supports two of the five major goals, Operational Excellence and Strong and Secure Neighborhoods. The proposed project will achieve these goals by leveraging advance intelligent transportation technologies which aim to improve the operational efficiency of traffic signals; thus, creating an enhanced transportation infrastructure appealing to communities to continually live, work, and play in the City of Chula Vista. In addition, the deployment of these adaptive traffic control systems will include the installation of advanced transportation controllers which can accommodate vehicle-to-infrastructure (V2I) technologies in support of our autonomous vehicle proving ground efforts.
CURRENT YEAR FISCAL IMPACT
Sufficient HSIP and Traffic Signal Funds are available in CIP TF-389 for completion of services associated with this project.
ONGOING FISCAL IMPACT
Upon expiration of the three-year maintenance and support agreement established within the Consultant contract, funding for ongoing software maintenance costs beyond year three will be identified as part of the annual Engineering & Capital Projects Department’s budget.
ATTACHMENTS
Attachment 1: Two-Party Agreement with Trafficware Group, Inc.
Attachment 2: Project Location Map
Staff Contact: Muna Cuthbert, Senior Civil Engineer