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RESOLUTION NO. 2014-075 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT FOR SERVICES TO WINBOURNE CONSULTING, LLC TO PROVIDE PROJECT MANAGEMENT SERVICES
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The Department recently advertised the need for project management of the Mobile Data Computer replacement project for the Chula Vista Police Department. The Department received three qualified bids, and is seeking award of a contract for service to Winbourne Consulting, LLC to provide project management services for the Department.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The City of Chula Vista Police Department is in need of replacing the fleet of Mobile Data Computers (MDC's) throughout the department. A great majority of these MDC's are located in patrol vehicles, and are used on a daily basis by patrol officers to monitor information from Computer Aided Dispatch software (CAD), as well as input police reports to the department's report management system, NetRMS. Officers also access various law enforcement databases from the MDC's to check information on suspects to see if there are any warrants for arrest. Nearly 90 percent of the MDC fleet is nearing eight years of service. Due to significant technology changes over the last eight years, and the proliferation of 4G LTE broadband wireless technology available from various wireless services carriers, the department is moving forward with replacement of the MDC's.
With this replacement, there are a variety of complex technical issues that need to be addressed, as well as submitting a document with the State of California to make changes to our law enforcement network to accommodate these new MDC's. Because of these highly technical issues, the department is seeking a consultant whose expertise in these areas will benefit the department.
Staff advertised the need for a consultant on CJISGROUP.COM, which is a website that posts various project leads for consultants who specialize in law enforcement technology implementations. The Department received three quotes for services from qualified bidders (see table below). Staff selected Winbourne Consulting, LLC based upon their experience and low bid amount.
Consultant |
Qualified? |
Bid Amount |
Winbourne Consulting, LLC |
YES |
$84,000 |
ACD Telecom, LLC |
YES |
$89,900 |
FM |
YES |
$95,000 |
Winbourne Consultanting, LLC has significant experience with large scale MDC replacements and the associated technology changes/enhancements that will be part of the Department's replacement of the MDC fleet. The consultant, who will serve as the project manager from Winbourne Consulting, previously worked with the San Diego County Sheriff's Department on the county-wide implementation of NetRMS. This is the report management software that the City utilizes to take crime reports electronically in the field. His bBackground with NetRMS is one of the critical factors in the selection of Winbourne Consulting.
DECISION-MAKER CONFLICT
Not Applicable
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2(a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This project supports the goals of Strong and Secure Neighborhoods and Operational Excellence as the new MDC's and associated technology improvements will provide officers with up-to-date equipment and software to provide efficient, high quality public safety service to the community.
CURRENT YEAR FISCAL IMPACT
The contract with Windbourne Consulting Services for project management services totals $84,000. The Police Department has identified sufficient savings in their fiscal year 2013-14 budget for this contract. Staff is requesting to transfer funds to the correct expenditure category as part of the budget changes presented in the Third Quarter Financial Report, which the City Council is also considering on May 20, 2014.
ONGOING FISCAL IMPACT
Costs associated with the contract award to Windbourne Consulting are one-time costs.
Related equipment and software purchases for the MDC replacement will be addressed in future requests to the City Council.
ATTACHMENTS
1. Contract for service - Winbourne Consulting, LLC