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RESOLUTION NO. 2014-104 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE DESIGN/BUILD AGREEMENT WITH BALFOUR BEATTY CONSTRUCTION FOR THE DESIGN AND CONSTRUCTION OF IMPROVEMENTS AT THE ANIMAL CARE FACILITY AND AMENDING THE GENERAL FUND TO REFLECT AN APPROPRIATION OF $34,186 TO CIP GG221 (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The current capacity of the Chula Vista Animal Care Facility (ACF) is 80 to 100 cats and kittens. From March through November, the typical intake of cats and kittens can exceed 3,600 felines. Expanding the ACF will diminish overcrowding of the kitten population and improve housing conditions for housing rabbits. Expanding the Cattery beyond the June 2012 project will promote a healthy cat, kitten and rabbit population, improving their adoption rates.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 3 categorical exemption pursuant to Section 15303 [New Construction or Conversion of Small Structures] of the State CEQA Guidelines because the proposed project consists of the construction of small facilities totaling less than 2,500 square feet to be added to an existing animal care facility located in an urbanized area. Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Kitten/Rabbit addition is the second phase of the Cattery Expansion, the first phase was constructed in 2012. Further expanding the size of the existing Cattery with a completely new stand alone building will assist in accommodating the high seasonal number of adoptable cats, kittens and rabbits. This new facility will help to reduce the amount of health problems among the growing number of animals. Stress has been identified as a prime factor contributing to high feline respiratory infection rates in animal shelters.
The Kitten/Rabbit room addition will improve animals' quality of life in several ways:
· Limit rabbit exposure to mosquitoes which carry myxomatosis, a disease which is fatal to rabbits;
· Decrease crowding among kittens, thereby reducing respiratory cases and minimizing euthanasia.
· Increase the number of kittens housed in a cage-free environment; and
· Allow kittens to acquire social skills by living a community environment easily accessible by potential adopters.
The City released a Request for Proposals (RFP) in May 2013 for design-build services to address expanding the Animal Care Facility as described. Three firms from the City's approved design build list were sent RFPs but staff only received one (1) proposal for the project. Balfour Beatty met all the qualifications as outlined in the RFP and is willing to negotiate with staff for the second phase design and construction and any future phases of work as funds become available.
As part of the Statement of Qualification (SOQ) proposal, the Design Builder (D/B) submitted an estimated cost for all three (3) components of the Project and an estimate of capital required to finish the project per phase should further donations and grants be obtained. The D/B also acknowledges that this phase, the Kitten & Rabbit Enclosure, is a stand alone project and that there may not be any additional phases of work.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
This item supports the Healthy Community Strategic Goal by diminishing the overcrowding of kittens at the Animal Care Facility which in turn will help to limit the spread of feline respiratory diseases throughout our community.
CURRENT YEAR FISCAL IMPACT
Funds are currently available in GG221 to complete the work as proposed by the design build contractor Balfour-Beatty. These funds consist of a $161,000 donation from Roy and Marian Holleman Foundation resulting in no net impact to the General Fund. Approval of the resolution will also result in the allocation of $34,186 in additional funds for this project. These costs will be offset by savings in the Non-Departmental budget. $4,186 will be transferred from the closure of the ACF Cattery Project (CIP GG221) and $30,000 will be transferred from unanticipated savings in insurance costs. Staff costs for this project shall be in-kind services of approximately $5,000.
ONGOING FISCAL IMPACT
After project completion, minor on-going annual maintenance will be required.
ATTACHMENTS
Design Build Agreement
RFP
Disclosure Statement
Schedule of Values
Budget Detail