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RESOLUTION NO. 2014-251 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AMENDED AGREEMENT WITH THE COUNTY OF SAN DIEGO PROBATION DEPARTMENT FOR THE PROVISION OF WORK CREWS, AND AUTHORIZING THE PURCHASING AGENT TO APPROVE AND EXECUTE AMENDMENTS TO THE AGREEMENT UNTIL TERMINATED BY MUTUAL CONSENT
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The San Diego County Probation Department administers and operates work camps in eastern San Diego County. Work crews of 8 to 12 low security inmates, closely supervised by an Assistant Deputy Probation Officer, are available to government entities to perform labor intensive maintenance projects such as weed abatement, culvert cleaning, litter patrol, park maintenance, and brush abatement. Council approved Resolution 2008-194, on July 22, 2008 to contract work crews with the San Diego County Probation Department. Since that resolution, work crews have been utilized for labor in Open Space and Community Facility Districts, Streets, Wastewater and Parks sections of Public Works.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity, approval of a contract for probation crew services is not a "Project" as defined under Section 15378(b)(4) of the State CEQA Guidelines because it is only an approving of a funding mechanism; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The San Diego County Probation Department provides work crews at a cost below other private contract services utilized by the City. This value has enabled City staff to augment service delivery within sections of Public Works and Open Space Districts where budgets are restricted as well as areas requiring labor intensive brush and weed abatement. The Purchasing Agent would be given the authority to amend additional annual contracts with the County.
Council approved Resolution 2008-194, on July 22, 2008 to contract work crews with the San Diego County Probation Department for a one year term and authorized the purchasing agent to approve and execute amendments to the agreement for five additional one-year periods. The agreement was amended October 12, 2010 for an administrative cost increase. The term of the 2008 agreement has expired. Staff recommends continuance of 2008 agreement until agreement is terminated by mutual consent.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in the California Code of Regulations section 187.2(a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any Council member of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. Delivering services in a cost effective manner by collaborating with the County of San Diego Probation Department's Public Service Work Program supports the Operational Excellence goal and well maintained streets, bikeways, parks, and open space area supports the Healthy Community goal.
CURRENT YEAR FISCAL IMPACT
There is no additional fiscal impact to the General Fund or Special Tax Districts resulting from the approval of this resolution in that funds for this contract are already included in the fiscal year 2015 budget.
ONGOING FISCAL IMPACT
The contract cost will be included in the annual budgets for the General Fund and the special tax districts and will be considered by the City Council as part of the normal budget development process
ATTACHMENTS
1. County of San Diego Agreements 2008
2. County of San Diego Agreements 2010
Staff Contact: Silvia Cosio, Senior Management Analyst.