Title
ORDINANCE NO. 3347 OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD ADMINISTRATIVE SECRETARY (MAYOR, AT WILL), FA INTELLIGENCE ANALYST, FA SENIOR INTELLIGENCE ANALYST, AND FA SUPERVISORY INTELLIGENCE ANALYST AND TO ELIMINATE THE POSITION TITLES OF CHIEF SERVICE OFFICER, FA PUBLIC SAFETY ANALYST, FA SENIOR PUBLIC SAFETY ANALYST, TRANSIT COORDINATOR, AND TRANSIT MANAGER (SECOND READING AND ADOPTION) (4/5 VOTE REQUIRED)
Body
RECOMMENDED ACTION
Recommended Action
Council adopt the ordinance.
Body
SUMMARY
On June 16, 2015 City Council adopted the City Manager’s proposed operating and capital improvement budgets for the City, and the operating budgets for the Housing Authority and for the Successor Agency to the Redevelopment Agency for the 2015-16 fiscal year (ending June 30, 2016.) An ordinance establishing unclassified positions for the City was also approved by Council as part of the adoption of the budget. This report is the second reading of this ordinance.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity, Adoption and Appropriation of the City, Successor Agency to the Redevelopment Agency, and Housing Authority budgets for fiscal year 2015-16, for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378(b)(4) of the State CEQA Guidelines because it involves only the allocation of funding; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Although environmental review is not necessary at this time, once projects have been defined, environmental review will be required and a CEQA determination completed prior to commencing to start of any of the projects identified.
BOARD/COMMISSION RECOMMENDATION
As required by the City Charter, the Parks and Recreation Commission considered the annual budget for parks and recreation and were afforded the opportunity to make recommendations to the City Council and City Manager.
DISCUSSION
Staff submitted the Fiscal Year 2015-16 Proposed Budget document to the City Council on May 21, 2015. As required by the City Charter, the City Manager’s proposed budget was submitted to the City Council at least thirty-five days before the beginning of the fiscal year. The City Manager’s Proposed Budget was presented at the City Council meeting of May 26, 2015 and was also reviewed at the June 2, 2015 City Council meeting.
In accordance with the City Charter, a copy of the City Council’s proposed budget was made available on May 21, 2015 for public review by making a hard copy of the budget available at the City Clerk’s Office as well as posting a copy of the budget on the City’s website.
On June 2, 2015 the City Council took action to accept the City Manager’s Proposed Budget as the City Council’s Proposed Budget and set a public hearing prior to the adoption of the budget for June 16, 2015. This report summarizes the City Council’s proposed budget for fiscal year 2015-16, as amended to reflect the following changes:
General Fund:
• Administration - The addition of $33,350 to the Administration (Economic Development) department to increase the Cultural Arts Program Manager from 0.75 FTE to 1.0 FTE based on City Council direction.
• Non-Departmental - Per City Council direction, $600 was added to the Non-Departmental budget for membership fees related for the Local Government Commission. The Non Departmental budget also reflects a Transfer In from the Legislative Counsel Fund of $33,950 to offset costs related to these membership fees and the increase in the Cultural Arts Manager to 1.0 FTE.
• City Council - Eliminated frozen Chief Service Officer from City Council budget. This change has no net fiscal impact as the positon has been frozen since the grant funds ended.
• Police/Non-Departmental - The Police Department received notification that the Justice Assistance Grant (JAG) allocation for fiscal year 2016 was $7,300 less than anticipated in the budget. These funds are used to fund the Police Community Relations Specialist budgeted in the LLEBG Fund. In order to offset this shortfall, the Police Department identified savings in their Supplies and Services budget to offset the increase of the Transfer Out to the LLEBG fund. The Non Departmental budget reflects a $7,300 increase in the Transfer Out to the LLEBG Fund. These changes result in no net fiscal impact to the General Fund.
• Fire - Eliminated salary savings for the Fire Engineer assigned to the Training division. This position was funded with a start date of January 2016; however the Fire Department has identified additional revenue to offset the cost of the position beginning July 2015. This adjustment has no net fiscal impact to the General Fund.
Other Funds:
• RDA 2008 TARBS ProjFund - SA (Fund 654) - Eliminated the $1.3 million budget for fiscal year 2014-15 that was inadvertently carried over to the proposed budget.
• ALS Fund (Fund 234) - This fund reflects the addition of $214,000 to purchase cardiac monitors/defibrillators and Auto-pulse CPR devices and supplies as necessary.
• Legislative Council Fund (Fund 235) - An increase in the Transfer Out from the Legislative Counsel Fund of $33,950 to the General Fund to offset costs related to membership fees to the Local Government Commission and the increase in the Cultural Arts Program Manager to 1.0 FTE as directed by Council. This change was offset by a reduction in other expenditures resulting in no net fiscal impact to this fund.
• Local Law Enforcement Block Grant Program (Fund 254) - As previously discussed above, the Police Department received notice on May 12, 2015, that its Justice Assistance Grant (JAG) allocation for fiscal year 2015-16 was $7,300 less than anticipated. This reduction will be offset by an increase of $7,300 in the Transfer In revenue category from the General Fund. These changes result in no net fiscal impact to the LLEBG Fund.
• Other Grants Fund (Fund 269) - The City has received an additional $26,858 from the County of San Diego’s Neighborhood Reinvestment Program. These revenues are part of a previous grant from the same program that was used to construct a Multi-use Recreational Trail Bridge (CIP Project PR318). The initial grant amount did not include funding to cover prevailing wage rate costs. The County subsequently approved additional revenues to be applied towards these costs.
The budget presented in this staff report represents the proposed City Council budget for fiscal year 2015-16, which is now presented for final Council adoption and appropriation of funds.
Attachment A, Recommended Expenditures by Department and Category, summarizes the City Council’s proposed budget for fiscal year 2015-16. This report has been updated to reflect the changes outlined above. The final All Funds expenditure budget submitted for fiscal year 2015-16 totals $293.4 million and includes transfers out of $35.5 million. The General Fund operating budget totals $139.8 million. The All Funds budget for fiscal year 2015-16 includes allocations for capital improvement projects totaling $27.5 million. The remaining $90.6 million represents the operating budgets for various funds including the Successor Agency to the Redevelopment Agency, Housing, Sewer, Development Services, Fleet, Debt Service, and other funds.
Estimated All Funds revenues total $277.7 million, the Schedule of Revenues is included as Attachment B.
The following table summarizes the total impact of the changes described above.
Updated Fiscal Year 2015-16 Proposed Budget
The City Council Proposed Budget for fiscal year 2015-16 reflects 965.25 positions citywide. The Proposed Staffing by Department/Fund for fiscal year 2015-16 is included as Attachment C.
The fiscal year 2015-16 proposed budget reflects a net increase of 5.25 positions when compared to the fiscal year 2014-15 Council adopted budget. 3.5 of the 5.25 positions were approved by the City Council during fiscal year 2014-15. There is a net increase of 2.75 positions recommended in the fiscal year 2015-16 budget. The summary table below reflects the position changes contained in the budget.
Summary of Proposed Staffing for Fiscal Year 2015-16
|
Department/Fund |
Program |
Position |
FTE |
|
City Council (1.00) |
City Council Administration |
Administrative Secretary (Mayor, At Will) |
1.00 |
|
|
Service Grants |
Chief Services Officer |
(1.00) |
|
City Clerk (1.00) |
City Clerk Operations |
Deputy City Clerk I |
1.00 |
|
City Attorney (1.00) |
Transfer from Human Resources |
Senior Risk Management Specialist |
1.00 |
|
Administration (1.75) |
Reclassification |
Webmaster |
(1.00) |
|
|
|
Senior Webmaster |
1.00 |
|
|
Transfer to Human Resources |
Performance & Organizational Development Manager |
(1.00) |
|
|
Economic Development |
Senior Administrative Secretary |
(1.00) |
|
|
|
Project Coordinator I |
1.00 |
|
|
|
Cultural Arts Program Manager |
1.00 |
|
|
Transfer from Public Works |
Environmental Sustainability Manager |
1.00 |
|
|
|
Real Property Manager |
1.00 |
|
Information Technology Services (0.00) |
Micro-Computers |
Senior Information Technology Support Specialist |
1.00 |
|
|
Geographic Information Systems |
GIS Specialist |
(1.00) |
|
Human Resources (1.00) |
HR Operations |
Senior Fiscal Office Specialist |
1.00 |
|
|
Transfer from Administration |
Performance & Organizational Development Manager |
1.00 |
|
|
Transfer to City Attorney |
Senior Risk Management Specialist |
(1.00) |
|
Police (0.50) |
Reclassifications |
Police Records Transcriptionist |
(2.00) |
|
|
|
Police Records Specialist |
2.00 |
|
|
|
Evidence Control Assistant |
(2.00) |
|
|
|
Senior Property & Evidence Specialist |
2.00 |
|
|
Fiscal Operations |
Fiscal Office Specialist |
0.50 |
|
Fire (0.00) |
Fire Administration |
Deputy Fire Chief |
(2.00) |
|
|
Fire Training |
Fire Battalion Chief (80 HR) |
1.00 |
|
|
Fire Prevention |
Fire Prevention Aide |
1.00 |
|
Public Works (1.50) |
Reclassifications |
Fiscal Office Specialist |
(1.00) |
|
|
|
Senior Fiscal Office Specialist |
1.00 |
|
|
|
Senior Public Works Specialist |
(1.00) |
|
|
|
Graffiti Abatement Coordinator |
1.00 |
|
|
Transfer to Administration |
Environmental Resource Manager |
(1.00) |
|
|
|
Real Property Manager |
(1.00) |
|
|
Conservation and Environmental Services |
Environmental Resource Specialist |
(1.00) |
|
|
|
Conservation Specialist |
2.00 |
|
|
Traffic Engineering |
Engineering Technician II |
0.50 |
|
|
Lift Station/Pool Maintenance |
Pump Maintenance Technician |
1.00 |
|
|
Storm Drain Maintenance |
Maintenance Worker I |
1.00 |
|
Library (1.00) |
Otay Ranch Library |
Senior Librarian |
1.00 |
|
Police Grants Fund (-5.00) |
Reclassifications |
FA Senior Public Safety Analyst |
(5.00) |
|
|
|
FA Senior Intelligence Analyst |
5.00 |
|
|
Fiscal Agent (FA) positions - CBAG and SD LECC |
FA Public Safety Analyst |
(1.00) |
|
|
|
FA Analyst |
(2.00) |
|
|
|
FA Program Manager |
(2.00) |
|
Environmental Services Fund (1.00) |
Reclassification |
Environmental Services Program Manager |
(1.00) |
|
|
|
Environmental Services Manager |
1.00 |
|
|
Environmental Services |
Recycling Specialist II |
1.00 |
|
Transit (-1.00) |
Transit |
Transit Manager |
(1.00) |
|
Development Services Fund (-1.00) |
Development Planning |
Senior Planner |
(1.00) |
|
|
Building |
Senior Office Specialist |
(1.00) |
|
|
|
Senior Plan Check Technician |
1.00 |
|
|
|
Building Inspection Manager |
1.00 |
|
|
Land Development |
Landscape Planner II |
(1.00) |
|
TOTAL CITYWIDE |
2.00 |
Resolution G authorizes an amendment to the Compensation Schedule and Classification Plan to reflect the staffing changes proposed in the fiscal year 2015-16 budget. In order to better align job responsibilities with job classifications, there are a number of new titles proposed to be added to the Compensation Schedule and Classification Plan as well salary changes for two existing classifications. The following table reflects the new titles, bargaining group, and E-Step salary to reflect these changes.
Summary of Proposed New Classifications and Updated Classifications
|
Position Title |
PCN |
Employee Group |
E Step Bi-Weekly Salary |
|
Fire Prevention Aide |
5535 |
CVEA |
$1,305.60 |
|
Assistant Plan Check Engineer |
4749 |
WCE |
$3,187.22 |
|
Administrative Secretary (Mayor, At Will) |
0178 |
Confidential, Unclassified |
$2,300.45 |
|
Graffiti Abatement Coordinator |
6339 |
CVEA |
$2,795.00 |
|
Senior Webmaster |
2779 |
PROF |
$3,158.38 |
|
Environmental Services Manager |
6205 |
MM |
$4,178.13 |
|
Environmental Sustainability Manager |
6207 |
MM |
$4,178.13 |
|
Building Inspection Manager |
4769 |
MM |
$3,864.40 |
|
Cultural Arts Program Manager |
4435 |
PROF |
$3,481.77 |
|
Senior Property & Evidence Specialist |
5125 |
CVEA |
$2,094.06 |
|
Property & Evidence Specialist |
5127 |
CVEA |
$1,820.92 |
|
FA Intelligence Analyst |
5485 |
Confidential, Unclassified |
$2,845.09 |
|
FA Senior Intelligence Analyst |
5483 |
Professional, Unclassified |
$3,146.02 |
|
FA Supervisory Intelligence Analyst |
5481 |
Professional, Unclassified |
$3,460.62 |
|
Traffic Control Assistant |
5155 |
Unclassified Hourly |
$1,255.53 |
|
Senior Plan Check Technician |
4751 |
CVEA |
$2,922.05 |
|
Plan Check Technician |
4753 |
CVEA |
$2,540.91 |
|
Director of Economic Development |
2734 |
EXEC |
$6,738.33 |
Summary of Title Changes (Title Change Only - No Change in Salary)
|
Current Title |
Proposed Title |
Employee Group |
FTE |
|
FA Senior Public Safety Analyst |
FA Senior Intelligence Analyst |
Professional, Unclassified |
5.00 |
|
Police Records Transcriptionist |
Police Records Specialist |
CVEA |
2.00 |
The titles of Environmental Services Program Manager, Evidence Control Assistant, Senior Evidence Control Assistant, FA Public Safety Analyst, FA Senior Public Safety Analyst, Chief Service Officer, and Transit Manager will be eliminated from the Compensation Schedule and Classification Plan.
Finally, Chula Vista Municipal Code Section 2.05.010 also needs to be updated to reflect the position changes impacting the unclassified positions. Chula Vista City Charter Section 500 requires that all unclassified positions not mentioned specifically in Charter Section 500 be adopted by ordinance. Adoption of the ordinance will add the position titles of Administrative Secretary (Mayor, At Will), FA Intelligence Analyst, FA Senior Intelligence Analyst, and FA Supervisory Intelligence Analyst to Municipal Code Section 2.05.010 and delete the position titles of Chief Service Officer, FA Public Safety Analyst, FA Senior Public Safety Analyst, Transit Coordinator, and Transit Manager.
It should be noted that for administrative purposes, there are some position titles that are included in Chula Vista Municipal Code Section 2.05.010 but are not included in the fiscal year 2015-16 budget; these include the Assistant Chief of Police, Engineer, Purchasing Agent, and Traffic Engineer.
Fiscal Year 2015-2016 Compensation Schedule
California Code of Regulations (CCR), Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets all of the following requirements:
1. Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws;
2. Identifies the position title for every employee position;
3. Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
5. Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website;
6. Indicates an effective date and date of any revisions;
7. Is retained by the employer and available for public inspection for not less than five years; and
8. Does not reference another document in lieu of disclosing the pay rate.
This regulation applies to all employers reporting compensation to California Employees' Retirement System (CalPERS).
Staff is submitting the FY 2015-2016 pay schedule ("Compensation Schedule") that complies with these requirements to Council for approval. If approved, the duly approved and adopted Compensation Schedule will be immediately accessible and available for public review on the City's internet website in accordance with CCR Section 570.5. Failure to comply with this State-mandated approval requirement would delay computation of a retiring employee's pension allowance by CalPERS.
The Compensation Schedule consists of step salary pay for all established positions at the City of Chula Vista, including hourly and bi-weekly time base. This schedule defines the payment to employees for services performed during normal working hours or for time during which the employee is excused from work because of holidays, sick leave, industrial disability, payments under Labor Code Section 4850, vacation, compensatory time-off or leave of absence. It is designed and administered to provide and maintain an equitable wage and salary system at the City that compensates all employees for their work efforts performed within specific job classifications and corresponding salary ranges, in order to attract and retain the most highly skilled employees possible.
The Compensation Schedule attached to the attendant resolution reflects the pay rate of all job titles in effect as of June 26, 2015. Once approved, any changes to the adopted Compensation Schedule including, but not limited to, across-the-board increases, classification changes and salary adjustments approved subsequent to this date will be reflected in a revised Compensation Schedule which will be submitted to Council for approval.
Summary of Basic Wage and Benefits Package for Unrepresented Group
Executive and Senior Management shall receive the following compensation enhancements throughout the course of the two-year term:
§ Fiscal Year 2015-2016:
o Effective June 26, 2015
§ All Executive and Senior Management positions except the Chief of Police and Police Captains, shall receive a 1% salary adjustment.
§ The Chief of Police and Police Captains shall receive a 2% salary adjustment.
o Effective December 25, 2015 - All Executive and Senior Management positions shall receive a 1% salary adjustment.
§ Fiscal Year 2016-2017:
o Effective June 24, 2016
§ All Executive and Senior Management positions except the Chief of Police and Police Captains, shall receive a 2% salary adjustment.
§ The Chief of Police and Police Captains shall receive a 3% salary adjustment.
Additionally, the City presently pays 8% (and 9% for public safety), on employee side, for retirement benefits for Elected Officials, Executives, and Senior Managers, resulting in Employer Paid Member Contributions (“EPMC”) and Elected Officials, Executives, and Senior Managers presently pay, on the employer side, 8% (9% for public safety) for CalPERS optional benefits. Pursuant to Government Code section 20691, effective June 26, 2015, the City will cease to pay 8% (9% for public safety), on the employee side, for retirement benefits for Elected Officials, Executives, and Senior Managers, resulting in 8% (9% for public safety) payment by Elected Officials, Executives, and Senior Manager, on the employee side, for employee contributions for retirement benefits (which they had not been required to pay) and the cessation of EMPC.
The updated Compensation Summary, which is attached to the attendant resolution, also reflects the addition of Professional Enrichment for Senior Management employees. Senior Managers will now be eligible to participate in the City’s Professional Enrichment Program which reimburses employees for costs related to conferences and training.
Lastly, the City will start providing sick leave accruals to all non-benefited employees pursuant to the Health Workplace, Health Family Act of 2014 (AB 1522) effective July 1, 2015.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council/Successor Agency to the Redevelopment Agency/Housing Authority members and has found that potential conflicts exist, in that members have property holdings within 500 feet of the districts listed below:
§ City Council Conflicts:
o Council Member McCann - For CIP Projects DR 202 and TF 395, Open Space Districts 1 and 20, Community Facility Districts 97-1 OR and 07M, This conflict pertains to Resolutions B and F.
o Council Member Salas - CIP projects OP 225 and STL 406, Open Space Districts 9 and 10, and the Other Expenses category of the Non-Departmental Budget in the General Fund. These conflicts pertain to Resolution C.
o Council Member Aguilar - Open Space Districts 8 and 20. This conflict pertains to Resolutions D and F.
o Council Member Miesen - Eastlake Maintenance District 1. This conflict pertains to Resolution E.
Each of the remaining decisions contemplated by this action is either: (i) not site specific; or (ii) ministerial, secretarial, manual, or clerical in nature, thus, not requiring the members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18704.4(a)(1); or (iii) solely concerns the repair, replacement or maintenance of existing streets, sewer, storm drainage or similar facilities, pursuant to California Code of Regulations Title 2, sections 18700 and 18705.2(c)(1); or (iv) to the extent that any decision would have a reasonably foreseeable financial effect on the member’s real property, the effect would be nominal, inconsequential, or insignificant, and, thus, would not be material, pursuant to California Code of Regulations Title 2, sections 18700 and 18702(b), y. Consequently, these decisions do not present real property-related conflicts under the Political Reform Act (Cal. Gov't Code § 87100, et seq.)
Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
There is no fiscal impact in the current fiscal year as a result of the adoption of the budget.
There is no net fiscal impact resulting from the approval of the wage and benefit changes for Executives and Senior Managers as reflected in the Compensation Summary. The elimination of the EPMC benefit is sufficient to offset the cost of the proposed wage increases and addition of professional enrichment for Senior Managers. The elimination of the EPMC benefit for elected officials will result in budgetary savings.
ONGOING FISCAL IMPACT
Approval of the proposed budgets will result in the appropriation of $293.4 million in funding for the fiscal year ending June 30, 2016. This amount includes a General Fund budget of $139.8 million.
Proposed Fiscal Year 2015-16
Appropriations by Fund Type
There is no net fiscal impact resulting from the approval of the wage and benefit changes for Executives and Senior Managers as reflected in the Compensation Summary. The elimination of the EPMC benefit is sufficient to offset the cost of the proposed wage increases and addition of professional enrichment for Senior Managers. The elimination of the EPMC benefit for elected officials will result in budgetary savings.
ATTACHMENTS:
A - Recommended Expenditures by Department and Category
B - Schedule of Revenues
C - Proposed Staffing by Department and Fund
Staff Contact: Angelica Aguilar, Finance Department