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RESOLUTION NO. 2014-086 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF THREE USED VEHICLES FROM SOUTH BAY VOLKSWAGEN FOR THE CHULA VISTA PUBLIC LIBRARY AND FOR THE CHULA VISTA RECREATION DEPARTMENT, AND APPROPRIATING FUNDS ACCORDINGLY (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
Approval of this resolution will permit purchase of three used vehicles for the City of Chula Vista to be used by the Chula Vista Public Library and the Chula Vista Recreation Department.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378(b)(2) of the State CEQA Guidelines because it involves only the purchase of three vehicles; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thurs, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
The Board of Library Trustees supports this action.
DISCUSSION
South Bay Volkswagen (SBVW) and its general manager, Rudy Erm, have generously donated no-cost leased vehicles to the Chula Vista Public Library Foundation for more than a decade. For liability and insurance reasons, SBVW can no longer offer this arrangement. SBVW has offered the City the opportunity to buy the current leased vehicles at a low cost. In addition, SBVW has offered to donate no-cost vehicle maintenance for the life of the vehicles, and has included extended additional two-year, 24,000 warranties on each vehicle. The two vehicles proposed for purchase for the Chula Vista Public Library are a 2012 Volkswagen Beetle, to be used for outreach and public relations, and a 2012 Volkswagen Routan van, to be used for daily interlibrary delivery and other transportation needs. The third vehicle proposed for purchase for the Recreation Department is a 2012 Volkswagen Routan to be used for neighborhood outreach and offsite programs. Competitive bid procedures, pursuant to CVMC 2.56.090 are being waived for this purchase. SBVW is uniquely qualified to provide the vehicles in question. All three vehicles already have expensive custom wrap designs, provided by SBVW, advertising the City of Chula Vista, and library and outdoor activity themes.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2(a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The proposed vehicle purchase supports the Operational Excellence and Economic Vitality goals through an efficient and cost effective acquisition of necessary capital equipment; it supports the Connected Community goal by assuring that a popular community icon “The Book Bug” will be available to represent some of the most positive aspects of City services for many years to come. It supports the Healthy Community goal by creating offsite neighborhood opportunities for health and fitness outreach.
CURRENT YEAR FISCAL IMPACT
Sufficient expenditure savings have been identified in the Library Department and Recreation Department budgets for the purchase of three used vehicles from South Bay Volkswagen. Approval of this resolution will authorize the following transfers:
• Library Department - A transfer of $25,200 from Utilities and $10,000 from Personnel Services to the Capital Expense category.
• Recreation Department - A transfer of $18,400 from Personnel Services to the Capital Expense category.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact from the purchase of this equipment.