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RESOLUTION NO. 2015-046 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "SIGNING AND STRIPING WITHIN VARIOUS ELEMENTARY SCHOOLS VICINITY FISCAL YEAR 2013/2014 IN THE CITY OF CHULA VISTA, CALIFORNIA (CIP#TF385)" PROJECT TO PAYNECO SPECIALTIES INCORPORATED DBA PAYCO SPECIALTIES IN THE AMOUNT OF $159,723.50, WAIVING CITY COUNCIL POLICY NO. 574-01, AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $30,000
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On January 14, 2015, the Director of Public Works received six (6) sealed bids for the "Signing and Striping within Various Elementary Schools Vicinity FY13/14 (CIP#TF385)" project. The project will install roadway signs and pavement striping in the vicinity of Elementary Schools throughout the City.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines. Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The purpose of CIP Project TF385, "Signing and Striping within Various Elementary Schools Vicinity FY13/14", is to update the roadway signing and striping around elementary schools in order to comply with the 2012 Manual on Uniform Traffic Control Devices (MUTCD). This project is listed under the Regional Transportation Improvement, RTIP 12-00, CHV35, and serves a total of 35 Elementary Schools throughout the City as shown in in Attachment 1 - Elementary School Locations Vicinity Map. Engineering staff prepared the contract documents and advertised the project on December 26, 2014.
On January 14, 2015, the Director of Public Works received six (6) bids as follows:
CONTRACTOR |
BID |
1. 1.Payneco Specialties Inc. dba Payco Specialties - Chula Vista, CA |
$159,723.50 |
2. 2.Chrisp Company, Inc. - Fremont, CA |
$209,716.60 |
3. 3.Statewide Stripes, Inc. - San Diego, CA |
$216,063.55 |
4. 4.S & B Engineering, Inc. - Lakeside, CA |
$235,622.00 |
5. 5.PCI, Inc. - Long Beach, CA |
$235,772.35 |
6. 6.Luzaich Striping, Inc. - El Cajon, CA |
$259,443.50 |
The low bid submitted by Payco Specialties is below the Engineer's estimate of $275,000.00 by $115,276.50 (approximately 42%). Payco Specialties is currently an active licensed Class C-32, Parking and Highway Improvement Contractor (License No. 298637) and has performed similar work in the City with satisfactory performance. In addition, Payco Specialties is a Chula Vista registered Contractor.
The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority, ("Maximum Aggregate Increase in Change Orders"), City Council approval is required. The Corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $21,180.65. Approval of tonight's resolution would increase the Director of Public Works authority to approve change orders, as necessary, up to the contingency amount of $30,000.00, an increase of $8,819.36 over Policy No. 574-01. Increasing the Director's authority will allow the project to continue without delay should unforeseen circumstances arise resulting in increased project costs during the course of construction.
Wage Statement
In accordance with California Labor Code section 1782(f)(1), the contractors who bid on this project were not required to pay prevailing wages to persons employed by them for the work performed under this project. However, a "Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged business enterprises (DBEs) to bid on the project.
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it solely concerns the repair, replacement or maintenance of existing streets, sewer, storm drainage or similar facilities and, as such, the financial effect of the decision on real property is presumed to be not material, pursuant to California Code of Regulations Title 2, sections 18704.2(b)(2). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The "Signing and Striping within Various Elementary Schools Vicinity FY13/14 (CIP#TF385)" project supports the Strong & Secure Neighborhoods goal as it improves the safety of motorists, bicyclists, and pedestrians in the vicinity of Elementary Schools, and creates an appealing community for the residents to live, work, and play.
CURRENT YEAR FISCAL IMPACT
Sufficient TransNet funds are available in CIP Project No.TF385 to complete the project. Therefore, there is no additional impact to the TransNet Fund. The table below summarizes the project construction costs.
FUNDS REQUIRED FOR CONSTRUCTION |
|
7. A. Contract Amount |
$159,723.50 |
8. B. Contract Contingency (approx. 19%) |
$30,000.00 |
9. C. Construction Inspection Staff Cost |
$40,000.00 |
D. Design/Survey/Traffic Support |
$20,000.00 |
TOTAL FUNDS REQUIRED FOR CONSTRUCTION |
$249,723.50 |
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require routine maintenance.
ATTACHMENTS
1. Elementary School Locations Vicinity Map
2. Disclosure Statement
Staff Contact Patrick Moneda, Senior Civil Engineer