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RESOLUTION NO. 2014-179 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2014-15 CIP BUDGET AND ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT "EMERGENCY STORM DRAIN REPAIRS AT BRANDYWINE AVENUE & SEQUOIA STREET (DR197)"; ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE "BRANDYWINE AVENUE & SEQUOIA STREET (DR197)" PROJECT; REDUCING THE DR193 CIP BUDGET BY $196,000 IN TRANSNET FUNDS AND APPROPRIATING THE EQUIVALENT AMOUNT TO DR197; MAKING A FINDING THAT AN EMERGENCY EXISTED; AND, RATIFYING THE CONTRACT WITH ARRIETA CONSTRUCTION, INC. FOR SAID EMERGENCY REPAIR (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
In accordance with the emergency provisions of Section 1009 of the City Charter, City staff contracted the services of Arrieta Construction, Inc. (General Engineering Contractor License No. 259145) for the repair of failed storm drain facilities located at Brandywine Avenue & Sequoia Street. An informational item was submitted on May 16, 2013 (Attachment 1) indicating that staff would report back to City Council after the full cost of the emergency repair project was identified. Repair work was completed on July 30, 2013. This report presents the total expenditures for the emergency repair work.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301(c) (Existing Facility) of the State CEQA Guidelines because it involves maintenance and repair of an existing street. Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On April 11, 2013, a sinkhole appeared on Brandywine Avenue south of Sequoia Street. The sinkhole was due to the failure of an existing 36" Cast-in-Place Concrete Pipe ("CIPCP") storm drain. The pipe collapse and sinkhole encompassed several travel lanes. .
On April 17, 2013, after inspecting the storm drain system via closed-circuit television (CCTV), Public Works staff was able to repair one area of the failed pipe. Public Works Staff identified at least 180 linear feet of failure in the 36" CIPCP storm drain between Inlet ID No. 2662 and Inlet ID No. 2661, based upon CCTV. The scope of repair work for this section was significant since failure of the drainage system had already occurred; immediate action was required to avoid additional damage to existing City and private infrastructure.
The advanced deterioration and failure of this portion of the storm drain system led staff to recommend that rehabilitation be performed immediately, on an emergency basis, due to imminent threats to public safety and to public and private property. Due to the large scope and immediate response needed, soliciting informal bids from qualified contractors was recommended as the best course of action.
The Director of Public Works and the City Manager agreed with the recommendation and approved proceeding with the emergency repairs at this location under the provisions specified in Section 1009 of the City Charter.
In accordance with City Charter Section 1009, and based upon the urgent necessity for the preservation of life, health and property, City staff solicited three informal bids and contracted the services of the lowest responsive bidder, Arrieta Construction, Inc., to repair the storm drain facilities.
Contractor Selection Process
Staff prepared and solicited three informal bids from qualified contractors that had previously worked for the City of Chula Vista on storm drain rehabilitation projects. On June 06, 2013, the City received the following three proposals:
Contractor |
Proposal Amount |
Contractor Ranking |
Arrieta Construction Inc. |
$ 147,447 |
First Negotiation Preference |
TC Construction Co., Inc. |
$ 147,969 |
Second Negotiation Preference |
Cass Construction Co., Inc. |
$ 175,024 |
Third Negotiation Preference |
Based on the scope of work and proposals, Staff selected Arrieta Construction to perform the emergency work. The emergency work included 550 lineal feet of relining and was completed in 12 days.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
This project support the City's Strategic Plan as it seeks to enhance Operational Excellence, Economic Vitality, Healthy Community, and Strong and Secure Neighborhoods. The Emergency Storm Drain repairs at Brandywine Avenue & Sequoia Street Project supports the Strong & Secure Neighborhoods goal as will ensure a sustainable and well maintain drainage infrastructure by improving existing storm drain capacity and help insure the storm drain facilities meets the need of the public.
CURRENT YEAR FISCAL IMPACT
There is no additional impact to the TransNet fund as sufficient funding, a total of $196,000, is being transferred from DR193, "Storm Drain Pipe Rehabilitation Project for FY 2013," CIP budget to fund the emergency work associated with DR197. The DR193 project was established in FY 2012-13 CIP for emergency replacement of failed storm drains, primarily corrugated metal pipes, throughout the City. A summary of the DR197 emergency repair costs is as follows:
FINAL COSTS OF EMERGENCY REPAIR WORK |
|
A. Arrieta Construction, Inc. |
$ 161,476.99 |
B. Construction Inspection Staff Costs |
$ 6,874.50 |
C. Design, Survey, Right-of-way, & Environmental Staff Costs |
$ 27,648.51 |
TOTAL FUNDS REQUIRED |
$ 196,000.00 |
ONGOING FISCAL IMPACT
The improvement will require only routine City maintenance.
ATTACHMENTS
1. City Manager Information Item Memo dated 5/16/2013
2. Location Plat