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RESOLUTION 2017-237 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING $200,000 FROM THE AVAILABLE BALANCE OF THE SEWER FACILITY REPLACEMENT FUND TO THE MAX FIELD PUMP STATION RECONSTRUCTION PROJECT (SW278) FOR CONTRACT CHANGE ORDERS WITH JUST CONSTRUCTION, INC.; RATIFYING CITY STAFF’S ACTION ON APPROVING CHANGE ORDERS FOR THE PROJECT; AND AUTHORIZING THE CITY ENGINEER TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On August 9, 2016, the City Council approved Resolution No. 2016-167 awarding a construction contract to Just Construction, Inc. for the Max Field Pump Station Reconstruction Project, CIP No. SW278. Due to differing site conditions, environmental constraints, and existing utility locations, portions of the wastewater pump station required redesign, resulting in an increased cost to the project exceeding the approved contingencies. The proposed action would appropriate an additional $200,000 above the amount originally approved by Council Resolution No. 2016-167 for additional staff costs and construction change orders. The proposed action would also ratify staff’s action approving construction change orders in the amount of $95,000 above the amount originally approved by Council Resolution No. 2016-167 to avoid delays to the project. The proposed action also authorizes the City Engineer to expend all available funds in the project.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines.
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Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and/or Section 15303 Class 3 (New Construction or Conversion of Small Structures). Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Max Field Pump Station serves the Max Field - Rienstra Park Little League baseball fields. The pump station is over 30 years old and has reached the end of its service life and is in need of replacement. Project SW278 includes construction of a new sewage pump station including replacing the appurtenant gravity and force main pipelines, and abandoning the existing sewage pump station.
During construction, differing site conditions were encountered. The gravity sewer pipeline supplying the new pump station was deeper than shown on the construction plans, resulting in a series of changes, including a deeper sewage holding tank (wet well), larger pumps and associated piping, and larger electrical breakers, wiring and associated electrical equipment. The construction changes resulted in additional construction work beyond what was contemplated in the construction contract.
The construction contractor submitted a claim to the City for delay of contract, which is currently under review. Staff expects to return to the City Council with a recommendation on the delay claim when construction work is complete.
The differing site conditions resulted in change orders that exceeded the City Engineer’s authorized limits in accordance with Ordinance No. 3400. Staff directed the contractor to proceed with the work for the following reasons:
• The construction changes and additional equipment were necessary to complete the pump station project in accordance with City standards.
• Delays in authorizing the work before obtaining City Council approval would have potentially exposed the City to delay claims.
• Because the changes occurred during construction, leaving the construction site in a partially completed state until obtaining City Council approval may have caused an unsafe condition for the Max Field - Rienstra Park users.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(11), for purposes of the Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The Max Field Pump Station Reconstruction Project supports the Healthy Community and Strong and Secure Neighborhoods Strategic Goals since it improves the safety and health of the residents and creates appealing communities to live, work and play.
CURRENT YEAR FISCAL IMPACT
Approval of the resolution will appropriate $200,000 from the Sewer Facility Replacement Fund to SW278 for construction change orders and staff costs to complete the project.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require routine City maintenance.
ATTACHMENTS
Resolution
Staff Contact: Nicola Kavanagh, Principal Civil Engineer