Title
RESOLUTION NO. 2015-013 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING A PURCHASE ORDER TO SAN DIEGO POLICE EQUIPMENT COMPANY IN THE AMOUNT OF $90,180 FOR PARACLETE BALLISTIC HELMETS IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE CITY OF CHULA VISTA BID B01-14/15
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The Police Department has 246 ballistic helmet replacements scheduled in the current fiscal year. Because of this high volume, a Request for Bid was posted, and the Department recommends to award a purchase order to San Diego Police Equipment Company for Paraclete ballistic helmets.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
In anticipation of 246 ballistic helmet replacements scheduled in the current fiscal year, the Police Department coordinated with the Purchasing Division to post City of Chula Vista Bid # B01-14/15 on Planet Bids on November 5, 2014. The Request for Bid (RFB) included 225 full cut tactical helmets for Patrol and 21 high cut tactical helmets for SWAT. 78 vendors were notified via Planet Bids. 15 prospective vendors downloaded the bid and the following three vendors submitted bids before the bid deadline:
Vendor |
Quantity |
Item Description |
Unit Price |
Extended Cost |
Shipping |
Sales Tax |
Subtotal |
Total Amount |
Adamson Police Products |
225 |
Full Cut |
$288.00 |
$64,800.00 |
$91.46 |
$5,184.00 |
$70,075.46 |
$75,685.96 |
|
21 |
High Cut |
$247.00 |
$5,187.00 |
$8.54 |
$414.96 |
$5,610.50 |
|
Galls, LLC |
225 |
Full Cut |
$358.65 |
$80,696.25 |
included |
$6,455.70 |
$87,151.95 |
$99,375.34 |
|
21 |
High Cut |
$538.95 |
$11,317.95 |
included |
$905.44 |
$12,223.39 |
|
San Diego Police Equipment Co., Inc. |
225 |
Full Cut |
$325.00 |
$73,125.00 |
included |
$5,850.00 |
$78,975.00 |
$90,180.28 |
|
21 |
High Cut |
$494.06 |
$10,375.26 |
included |
$830.02 |
$11,205.28 |
|
San Diego Police Equipment Company was selected because the vendor provided the lowest bid for the helmet model specified. Although the bid was lower for Adamson Police Products, their bid was considered non-responsive because their bid was not for Paraclete tactical helmet as specified in the Request for Bid. To receive comparable bids, no substitute helmet models were being considered.
The Police Department is requesting to award a purchase order to San Diego Police Equipment Company for the purchase of 246 Paraclete tactical helmets as a result of their submittal to City of Chula Vista Bid # B01-14/15. The bid price is valid through March 15, 2015.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500-foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The bid award for ballistic helmets supports the goal of Strong and Secure Neighborhoods by equipping law enforcement personnel with necessary resources to provide a safe community.
CURRENT YEAR FISCAL IMPACT
Approval of this resolution will result in awarding a purchase order to San Diego Police Equipment Company in the amount of $90,180 for Paraclete tactical helmets. The cost of the helmets is included in the TUT Common Fund fiscal year 2015 budget; there is no fiscal impact to the General Fund.
ONGOING FISCAL IMPACT
Because the ballistic helmets have a 5-year factory warranty, the helmets will need to be replaced in 5 years. At that time, the Police Department will request funding during the budget process for the replacement of the equipment.