Title
RESOLUTION NO. 2015-061 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE EXISTING MEMORANDUM OF UNDERSTANDING BETWEEN THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND THE CITY OF CHULA VISTA REGARDING SOUTH BAY BUS RAPID TRANSIT (TOWN CENTER DRIVE TO BIRCH ROAD) AND APPROPRIATING $288,900 FROM THE AVAILABLE BALANCE OF THE TRANSNET FUND TO CAPITAL IMPROVEMENT PROJECT STL399 (4/5 VOTE REQUIRED)
Body
RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
Body
SUMMARY
By Resolution 2013-172, on August 13, 2013, the City Council approved a memorandum of understanding (MOU) with San Diego Association of Governments (SANDAG) in the amount of $497,282 to provide engineering design services for the segment of the South Bay Bus Rapid Transit (SBBRT) project within and adjacent to the Otay Ranch Town Center.
Due to unforeseen design conditions, additional staff time is required to complete various items from the scope of work identified in the existing MOU. To ensure completion of the MOU requirements, SANDAG Board of Directors has agreed to increase the engineering design services amount by $288,900 for a total of $786,182. Adoption of this resolution will appropriate TransNet funds to the existing CIP project STL399.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity, consisting of a request for approving an amendment to the Memorandum of Understanding (MOU) between the San Diego Association of Governments (SANDAG) and the City of Chula Vista for the purposes of coordinating design tasks in support of the construction of a segment of the South Bay Bus Rapid Transit (SBBRT) within the Otay Ranch Town Center in eastern Chula Vista, for compliance with the California Environmental Quality Act (CEQA); and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines. Therefore, pursuant to Section 15060 (c) (3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is required at this time. Although environmental review is not required for this administrative activity, once the scope of the individual project proposed to be funded has been more specifically defined, environmental review will be required and the appropriate environmental determination will be made in consultation with SANDAG as lead environmental agency.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The South Bay Bus Rapid Transit (SBBRT) project will run between downtown San Diego and the Otay Mesa Industrial Center. Within Chula Vista, the SBBRT would extend easterly within Palomar Street from the I-805/East Palomar Street Direct Access Ramp (DAR) to the Otay Ranch Town Center (ORTC) Birch Road; then to SR-125 via Birch Road.
On August 13, 2013, City Council adopted Resolution 2013-172 (See Attachment "1"), approving a Memorandum of Understanding (MOU) between the San Diego Association of Governments (SANDAG) and the City of Chula Vista. The MOU included provisions for engineering design services associated with the segment of the SBBRT project within and adjacent to the Otay Ranch Town Center (from Town Center Drive to SR-125/Birch Road, See Attachment "2"). SANDAG would reimburse the City on a fee-for-service basis.
During the preliminary engineering and design phases, unforeseen design conditions increased staff charges to the project. These conditions included: changes to the project schedule, additional design effort, acquisition of additional right-of-way and temporary construction easements, and significant coordination with project consultants, Otay Ranch Town Center management, and Caltrans.
EXISTING SOUTHBAY BUS RAPID TRANSIT MOU
The existing scope of work included the following:
· Project Management, Coordination & Design Review
· Supplemental Survey, Surface Updates, and Utility Mapping
· Conceptual Design Study
· Urban Design Advancement
· Transit Signal Priority and Non-signalized Intersections Design Advancement Analysis
· Utility Coordination
· Drainage Study and Hydro modification Design
· Water Quality Study
· Engineering Design (40%, 95%, Final & Bid Ready Construction Packages)
Additional Costs Required
The SANDAG Board of Directors has agreed to increase the engineering design services amount by $288,900 for a total of $786,182. Adoption of this resolution will appropriate an additional $288,900 to CIP project STL399. This appropriation will be offset by additional TransNet funds on a reimbursement basis.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The South Bay Bus Rapid Transit project supports the Connected Community goal as it completes a mass transit network through the eastern portion of Chula Vista that will provide a convenient alternative modes of transportation to access areas of Downtown San Diego and ultimately the 905 Border Crossing.
CURRENT YEAR FISCAL IMPACT
Approval of the resolution will result in the appropriation of $288,900 to the Transportation Sales Tax (TransNet) Fund's CIP Project expense category for CIP STL399. This appropriation will be fully offset by TransNet revenues.
Provided below is a summary of the SANDAG MOU amounts:
FUNDS COMMITTED FOR SANDAG CONTRACT NUMBER 5001151 |
A. Original Contract Amount (per Resolution 2013-172) |
$497,282 |
B. Amendment 1 |
$288,900 |
NEW CONTRACT AMOUNT (ORIGINAL + AMENDMENT 1) |
$786,182 |
|
|
There is no direct impact to the General Fund as coordination of design and construction under the MOU will be fully reimbursed by SANDAG using regional TransNet funds.
ONGOING FISCAL IMPACT
There are no on-going fiscal impacts related to the provision and completion of services under the MOU.
ATTACHMENTS
Attachment 1. Resolution 2013-172
Attachment 2. Memorandum of Understanding between SANDAG and the City of Chula Vista - SANDAG Contract Number 5001151, dated August 19, 2013
Exhibit A. Amendment 1 to SANDAG Contract Number 5001151
Staff Contact: Patrick Moneda, Senior Civil Engineer