Title
RESOLUTION NO. 2015-252 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE “ROOF REPLACEMENT AT CHULA VISTA PARKWAY GYMNASIUM AND POOL” (PR317) PROJECT TO CONTRACT WEST ROOFING, INC. IN THE AMOUNT OF $160,160 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $24,042
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On October 21, 2015 the Director of Public Works received THREE (3) sealed bids for the “Roof Replacement at Chula Vista Parkway Gymnasium and Pool” (PR317) project. The project is included in the Capital Improvement Program (CIP) budget. The source of funds is a State of California Housing Related Parks (HRP) Program grant awarded on September 10, 2012 and one-time funding from the TUT Common Fund. The proposed resolution, if approved would accept the bids and award a contract to Contract West Roofing, Inc. in the amount of $160,160.
ENVIRONMENTAL REVIEW
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
On March 27, 2012, the City Council adopted Resolution No. 2012-050 authorizing the City Manager to apply for State of California Housing Related Parks (HRP) Program grant and to enter into a grant agreement if the application is approved. In September 2012, the City applied for a grant award of $517,000 and was awarded a grant in the amount of $488,400 for various rehabilitation projects at Eucalyptus, Lauderbach, Memorial and Parkway Parks, Norman Center and the Women’s Club. One of the identified priorities is roofing repairs at Parkway.
The Parkway Gymnasium complex was built in 1954 (gymnasium) through 1970 (pool) and is approximately 25,000 square feet. Roof leaks at the Parkway gymnasium complex have persisted for years with continual attempts to patch and/or repair the problematic leaks. The latest leaks have started to damage the gymnasium floor which is requiring the Recreation Department to reschedule or cancel some of their programming due to the wet and slippery floor. The Parkway pool office roof is also riddled with leaks and is becoming a safety issue due to slip/trip problems. The Parkway gymnasium and pool roofs have exceeded their useful life and need to be replaced.
On October 2, 2015, the Public Works Department advertised the “Roof Replacement at Parkway Gymnasium and Pool” project. A mandatory pre-bid meeting was held on October 14, 2015 at Parkway Gymnasium and Aquatic Center, at 385 Park Way, Chula Vista, CA to review the contract requirements and to receive questions regarding the specifications in the bid documents.
On October 21, 2015 the Director of Public Works received and opened three (3) sealed bids from the following contractors:
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|
Contractor |
Bid |
|
1 |
Contract West Roofing, Inc. |
$160,160 |
|
2 |
Roof Construction |
$162,649 |
|
3 |
Best Contracting Services |
$288,765 |
The low bid submitted by Contract West Roofing, Inc. is above the the Engineer’s estimate of $150,000 by $10,160 (6.8% above the Engineer’s estimate); much of this difference can be attributed to the number of underlying roof material layers dictating the tear-off for Parkway Gymnasium.
The project specifications required that all contractors have the relevant experience in doing a similar project. Staff has contacted references provided by Contract West Roofing, Inc. and determined that they have the relevant experience necessary to complete this project as defined in the specifications. In addition staff has verified their Contractor’s License No. 988885 and determined that it is current and in good standing. Staff therefore recommends that the contract for the “Roof Replacement at Chula Vista Parkway Gymnasium and Pool” project be awarded to Contract West Roofing, Inc.
Wage Statement
The Contractor and its subcontractors are required by bid specifications to pay prevailing wage (“Prevailing Wage Rates”) to persons employed by them for work under this Contract. In accordance with the provisions of Section 1773 of the Labor Code of the State of California, the City of Chula Vista has ascertained the general prevailing wage scales applicable to the work to be done. The prevailing was scales are those determined by the Director of Industrial Relations, State of California.
Disclosure Statement
Attachment 1 is a copy of the Contractor’s Disclosure Statement.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18705.2(a)(11), for purposes of the Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. Replacement of roofs at the Parkway Gymnasium and Pool supports the Strong and Secure Neighborhoods goal by preserving and restoring the City’s infrastructure to ensure safe and well maintained City building facilities.
CURRENT YEAR FISCAL IMPACT
A breakdown of the project costs is as follows:
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FUNDS REQUIRED FOR CONSTRUCTION CONTRACT |
|
A. |
Base Contract Amount |
$160,160 |
|
B. |
Contract Contingencies (15%) |
$24,024 |
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TOTAL FUNDS REQUIRED FOR CONSTRUCTION CONTRACT |
$184,184 |
Sufficient funds are available in the current budget to complete this project. This project will be funded through a Housing Related Park Grant (budgeted in the State Grants Fund) and the TUT Common Fund. $109,000 of 2012 Housing-Related Park Grant funds are available in PR317. $75,184 are available in the TUT Common Fund - Roofing (Library & Recreation) project. There is no impact to the General Fund and no appropriations are required at this time.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact approving this resolution.
ATTACHMENTS
1. Contractor’s Disclosure Statement
Staff Contact: Mark Roberts, Facility Manager, Public Works
Silvia Cosio, Sr. Management Analyst, Public Works