Title
A. RESOLUTION NO. 2017-200 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND KLEINFELDER CONSTRUCTION SERVICES, INC. TO PROVIDE ON-CALL CIP CONSTRUCTION MANAGEMENT CONSULTING SERVICES
B. RESOLUTION NO. 2017-201 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND DHS CONSULTING, INC. TO PROVIDE ON-CALL CIP CONSTRUCTION MANAGEMENT CONSULTING SERVICES
C. RESOLUTION NO. 2017-202 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND PROJECT PROFESSIONALS CORPORATION TO PROVIDE ON-CALL CIP CONSTRUCTION MANAGEMENT CONSULTING SERVICES
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolutions.
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SUMMARY
The Department of Engineering and Capital Projects has identified the need to enlist qualified consultants periodically to assist with construction management activities. These on-call consultant services would augment city staff and provide timely, as needed, Construction Management and Inspection services for City Capital Improvement Projects.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines.
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Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines. Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
BACKGROUND
The Department of Engineering and Capital Projects staff manages the preliminary engineering, design, construction management, and inspection of the City’s CIP projects.
It is critical that the construction management and inspection work keep pace with upcoming CIP projects. City staff anticipates the need to secure the assistance of construction management consultant teams on an as-needed basis for the following reasons:
1. On a typical fiscal year, the Engineering and Capital Projects Department is responsible for about $21 million of CIP projects. Due to increase in funding associated with Measure P, the current fiscal year’s CIP exceeds $90 million.
2. With the passage of Senate Bill 1 (SB1), new Road Maintenance and Rehabilitation Account (RMRA) funds will also be available for new CIPs beginning on November 1, 2017.
3. Staff anticipates that an increase in the number of CIP projects will continue for the next few years. Some of the large CIP projects include various disciplines such as Drainage, Pavement, Traffic, and Wastewater.
4. The City made commitments to deliver improvements for infrastructure throughout Chula Vista that will take significant effort to plan, fund, and construct.
5. Consultants will be able to assist with construction management and inspection when workload exceeds existing staffing levels.
The use of outside consultants to provide technical assistance for the short-term is a more efficient way to handle the additional workload staff anticipates.
SCOPE OF WORK
Typical services that the City may require during the construction phase of CIP projects will involve construction management tasks such as:
- Field Inspection
- Contract Administration
- Project Management
- Stormwater Inspection
- Stormwater Compliance
The proposed contracts include/require the following:
A. Civil infrastructure construction project management and administration, inspection services or other associated construction management services. The number and scope of projects will vary.
B. Personnel that are experienced in a variety of construction methods, project management, field inspection, contract administration and other related duties.
C. Services that may include:
a. Supervise and inspect traffic controls.
b. Pre-construction and post-construction stormwater monitoring and inspections.
c. Contractor compliance with federal, state and local safety rules and regulations.
d. Mandatory safety training.
e. Preparation and submittal of daily reports of construction activities in a manor acceptable to the City.
f. Verification of contractor prevailing wage payments and compliance with federal and state labor regulations.
g. Processing of contract change orders.
D. Billing forms and procedures acceptable to the City.
CONSULTANT SELECTION PROCESS
In August 2017, the City of Chula Vista issued a Request for Qualifications (RFQ) to secure On-Call CIP Construction Management Consulting Services for various projects. Nine consultant teams responded to the RFQ.
In accordance with City ordinances and policies, the Director of Engineering and Capital Projects assigned staff to act as a selection committee to evaluate the proposals and prepare a list ranking the responding firms.
The selection committee evaluated and ranked the proposals. The ranking was based on an evaluation criterion that included the following: the consultant's construction management and inspection experience, project approach, the capacity to perform the work, the quality of the management team, and past work references.
Five teams were selected for interviews in September 2017:
1. Klienfelder Inc. - San Diego, CA
2. TRC - San Diego, CA
3. DHS Consulting, Inc. - San Diego, CA
4. Project Professional Corporation - San Diego CA
5. Abadjis Systems Ltd. - San Diego, CA
Upon the conclusion of the consultant interviews and deliberations by the consultant selection committee, the committee selected Kleinfelder Inc., DHS Consulting, Inc., and Project Professional Corporation as the three top ranking teams. Fee schedules and contract details have been successfully negotiated with the teams (prime and the sub-consultants). Agreements are attached (Attachments 1, 2 and 3).
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. Approving consultant agreements for construction management and inspection work supports the Operational Excellence goal as it provides the ability to respond to temporary increases in workload to maintain quality inspection without an increase in permanent staff.
CURRENT YEAR FISCAL IMPACT
All fees for Consultant's services will be paid from funds already allocated for CIP or development funded projects. Each Consultant may work on one or more CIP projects. The two year contract will be eligible for three one-year extensions upon mutual agreement. Should the need arise to contract for consultant services, the costs associated with delivering a project could increase as staff’s oversight would be required in addition to the consultant fees.
ONGOING FISCAL IMPACT
None
ATTACHMENTS
1. CITY OF CHULA VISTA CONSULTANT SERVICES AGREEMENT WITH KLEINFELDER CONSTRUCTION SERVICES, INC. TO PROVIDE ON-CALL CIP CONSTRUCTION MANAGEMENT CONSULTING SERVICES
2. CITY OF CHULA VISTA CONSULTANT SERVICES AGREEMENT WITH DHS CONSULTING INC. TO PROVIDE ON-CALL CIP CONSTRUCTION MANAGEMENT CONSULTING SERVICES
3. CITY OF CHULA VISTA CONSULTANT SERVICES AGREEMENT WITH PROJECT PROFESSIONALS CORPORATION TO PROVIDE ON-CALL CIP CONSTRUCTION MANAGEMENT CONSULTING SERVICES
Staff Contact: Jonathan Salsman, Senior Civil Engineer