Title
ORDINANCE NO. 3336 OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD FINANCE AND PURCHASING MANAGER AND DELETE FINANCE MANAGER (SECOND READING AND ADOPTION) (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the ordinance.
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SUMMARY
Currently, the duties of the Finance Director, as described in the City Charter are performed by Deputy City Manager, Maria Kachadoorian. In addition to acting as the Director for the Finance Department, the Deputy City Manager also oversees the Public Works Department, Development Services Department, Economic Development and Office of Communications. As the City continues to make progress in several high profile and complex projects it is necessary to ensure that the City's management of day to day finances receive the attention necessary to keep the City on track towards long-term financial resiliency. It is staff's recommendation to reorganize four positions in the Finance Department to ensure continued success in the overall management of the City's finances including debt management, annual financial reporting, operating budget, investments, cash management, revenue and recovery, master fee updates, cost allocation plan, long-term financial planning and other responsibilities which require the full attention of a Director.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined in Section 15378(b)(2) of the State CEQA because it is a personnel related action; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
Currently, oversight of the daily operations of the Finance Department resides with the Assistant Director of Finance, while ultimate responsibility for the Department lies with the Deputy City Manager. Given the responsibilities of the Deputy City Manager and with the impending retirement of the Assistant Director of Finance, the Finance Department will be re-organized to return full responsibility for the department to a Director of Finance. The Director of Finance will report to Deputy City Manager-Kachadoorian who will continue to provide support in the financial planning of the City. Additionally, two Associate Accountant positions will be converted to a Senior Accountant positon and a Fiscal Office Specialist position in order to address the technical and administrative needs of the Department. Finally, the reclassification of the vacant Finance Manager to a newly established position of Finance and Purchasing Manager is also recommended in order to create a better reporting structure for these two divisions.
The recommended changes will result in the following changes to the Finance Department's authorized positions count:
Position Title |
FTE |
Director of Finance |
1.0 |
Finance and Purchasing Manager |
1.0 |
Senior Accountant |
1.0 |
Fiscal Office Specialist |
1.0 |
Assistant Director of Finance |
-1.0 |
Associate Accountant |
-2.0 |
Finance Manager |
-1.0 |
Total FTE Change |
- |
Human Resources staff conducted a department initiated classification review on the Finance Manager position to determine if the permanent and on-going duties and responsibilities of the position were assigned to the appropriate classification. In order to better align duties to the appropriate title and compensation range, staff recommends the establishment of the following new position classification:
ยท Finance and Purchasing Manager, Senior Manager, $5,175.98 (Bi-weekly E-Step)
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The Fiscal Year 2014-2015 Compensation Schedule ("Compensation Schedule") was originally approved by the City Council at their meeting of July 8, 2014, with the most recent revision of the Compensation Schedule approved by the City Council on December 16, 2014. Approval of Resolution B will approve the revised Compensation Schedule to reflect the deletion of the Finance Manager position title and the addition of the Finance and Purchasing Manager position title.
Lastly, Chula Vista Municipal Code Section 2.05.010 also needs to be updated to reflect the position change impacting the unclassified position. Chula Vista City Charter Section 500 requires that all unclassified positions not mentioned specifically in Charter Section 500 be adopted by ordinance. Adoption of the ordinance will add the position title of Finance and Purchasing Manager to Municipal Code Section 2.05.010 and delete the position title of Finance Manager.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18705.2(a)(11), is not applicable to this decision. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The position changes support the City-wide strategic goal of Operational Excellence by providing for the appropriate classifications to provide finance support to City departments and employees. Furthermore, approval of the revised Fiscal Year 2014-2015 Compensation Schedule and its posting on the City's internet website supports the goal of Operational Excellence as it enhances disclosure and transparency of employee compensation and, as a result, fosters public trust through an open and ethical government.
CURRENT YEAR FISCAL IMPACT
The proposed changes in the Finance Department will result in no net fiscal impact to the General Fund and no net change in the overall position count of the department. No budget amendments are needed for the proposed changes.
ONGOING FISCAL IMPACT
There is no net ongoing cost related to the position changes recommended as they are offset through the proposed reorganization.
ATTACHMENTS
Revised Fiscal Year 2014-2015 Compensation Schedule
Staff Contact: Maria Kachadoorian, Deputy City Manager