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RESOLUTION NO. 2014-249 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2014/2015 CIP BUDGET BY APPROPRIATING $200,620 FROM THE AVAILABLE BALANCE OF THE TDIF FUND AND $2,001,840 OF HIGHWAY BRIDGE PROGRAM (HBP) FUNDS BASED ON UNANTICIPATED REVENUE TO CIP NO. STL-384 (4/5 VOTE REQUIRED)
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
By Resolution No. 2014-185 (See Attachment "1"), on October 14, 2014, the City Council awarded the Phase I - Willow Street Bridge Replacement (Water Line Relocation) [CIP No. STL-384, Federal Project No. BHLS-5203(016)] project, including Additive Alternate Bid Items, to TechCom International, Corporation in the amount of $3,520,358.40 and authorized a total expenditure of $4,411,330 for the project. A total of $1,815,850 has been appropriated as part of the normal Capital Improvement Project (CIP) process. However, supplemental appropriations in the amount of $2,202,460 are now necessary to provide the additional funds required to complete the Phase I project.
The proposed resolution, if approved, would appropriate $200,620 from the available balance of the Transportation Development Impact Fee (TDIF) funds and $2,001,840 of Highway Bridge Program (HBP) funds based on unanticipated revenue to CIP No. STL-384 in order to fully fund Phase I of this project.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed Project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project was adequately covered in the previously adopted Mitigated Negative Declaration, IS-10-006 for the Chula Vista Willow Street Bridge Replacement Project on November 14, 2011. Thus, no further CEQA environmental review is required. In addition, the Development Services Director has reviewed the proposed project for compliance with the National Environmental Policy Act (NEPA) in conjunction with the California Department of Transportation (Caltrans), the state department designated as Lead Environmental Agency by the U.S. Department of Transportation, Federal Highway Administration (FHWA) for federally funded street projects. It was determined that the Project qualifies for a categorical exclusion pursuant to Title 23 Code of Federal Regulations (CFR ) Section 771.117(d); activity:(d)(1) [Modernization of a Street by resurfacing, restoration, rehabilitation or reconstruction]. Thus, no further NEPA environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
Project Background
This waterline relocation project is the first phase of a two phase Bridge Replacement project that will ultimately replace the existing 2-lane Willow Street Bridge with a new 4-lane bridge; the existing bridge was constructed in 1940 and crosses the Sweetwater River. Phase I of the project is primarily a utility relocation project that has been advertised and awarded. Phase II of the project is for the actual bridge replacement work.
The improvements accomplished with Phase I of the project include relocating an existing 32-inch water transmission line (Owner - Sweetwater Authority) and an existing 36-inch water transmission line (Owner - City of San Diego) outside of the proposed bridge envelope. The transmission lines run along the westerly side of the existing Willow Street Bridge and traverse the northerly end of the bridge; the two lines also run parallel to each other and diverge towards the north end of the existing bridge. Relocation of the two lines is needed due to conflicts with the proposed northerly bridge abutment and bridge columns. The project also includes clearing and grubbing of the overall Bridge Replacement project site, dewatering, environmental fencing, traffic control, and other associated miscellaneous work items.
The Phase I improvements will be predominantly constructed within City of Chula Vista (City) and County of San Diego (County) right-of-way. Inter-agency coordination between the City and the County was required as well as coordination with the California Department of Transportation (Caltrans) due to their Federal oversight role for the project.
Project Funding
Resolution No. 2014-185 approved a funding obligation for the Phase I project in the amount of $4,411,330 and the funding sources included HBP funds ($3,609,412), TDIF funds ($267,018), and a deposit from the City of San Diego for their requested betterment improvements ($534,900). The HBP reimburses 88.53% of the participating project costs and the remaining local share of 11.47% will be provided by the City's TDIF. Based on these percentages, the HBP funding for the project requires a local share of $467,638 that is $200,620 more than the previously approved TDIF funding amount; therefore, additional TDIF funding in the stated amount is needed beyond the approved resolution amount in order to account for the City's HBP local share obligation. Additionally, an appropriation of $2,001,840 of HBP funds is needed to account for all of the HBP funds approved for the project and in accordance with the resolution.
The tables below summarize the project funding for CIP No. STL-384:
PROJECT COST FOR CIP No. STL-384 (PARTICIPATING & NON-PARTICIPATING COSTS) |
A. HBP (budgeted in STL-384) |
$1,607,572 |
B. HBP (additional appropriation for STL-384) |
$2,001,840 |
C. TDIF (budgeted in STL-384) |
$ 267,018 |
D. TDIF (additional appropriation for STL-384) |
$ 200,620 |
TOTAL PARTICIPATING COSTS FOR CIP No. STL-384 |
$4,077,050 |
E. Contribution from City of San Diego for Betterments (Non-Participating Costs) |
$ 534,900 |
TOTAL PROJECT COSTS (PARTICIPATING & NON-PARTICIPATING) |
$4,611,950 |
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DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The Phase I - Willow Street Bridge Replacement (Water Line Relocation) [CIP No. STL-384, Federal Project No. BHLS-5203(016)] project supports the Strong and Secure Neighborhoods Strategic Goal as it improves safety for traffic and flood control for the residences and pedestrians, also creating appealing communities to live, work, and play. This project is included in the 2012 Regional Transportation Improvement Plan as CHV08.
CURRENT YEAR FISCAL IMPACT
Approval of the resolution will result in the appropriation of $259,360 from the TDIF fund; there is sufficient fund balance in this fund for this appropriation. Approval of the resolution will also result in the appropriation of $2,001,840 from the HBP Fund; resulting in no net fiscal impact as staff and construction costs will be reimbursed from the Federal HBP.
ONGOING FISCAL IMPACT
Since the water transmission lines are owned by the Sweetwater Authority and City of San Diego, no additional funds will be required.
ATTACHMENTS
1. Resolution 2014-185
Staff Contact: Greg Tscherch - Senior Civil Engineer (Department of Public Works - Engineering)