Title
RESOLUTION NO. 2018-048 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND URBAN CORPS OF SAN DIEGO FOR VEGETATION MANAGEMENT IN STORM DRAIN CHANNELS AND OPEN SPACE AREAS FOR A ONE-YEAR TERM WITH A NOT-TO-EXCEED AMOUNT OF $430,000, WITH FOUR ONE-YEAR OPTIONS TO EXTEND, FOR A MAXIMUM NOT-TO-EXCEED CONTRACT AMOUNT OF $2,150,000
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The City completed its bidding process and selected Urban Corps of San Diego for storm channel maintenance including brush cutting and weed abatement within storm drains throughout the City. In addition, these services will include the removal of dead vegetation, trash silt and other debris from earthen storm channels and other waters of the State within the City to keep debris from blocking storm water flows. Staff recommends that Council adopt the resolution approving the agreement with Urban Corps of San Diego.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15304 Class 4 (Minor Alterations to Land) and/or Section 15301 Class 1 (Existing Facilities).
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Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15304 Class 4 (Minor Alterations to Land) and/or Section 15301 Class 1 (Existing Facilities). Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
As required by the San Diego Regional MS4 Permit and National Pollutant Discharge System (NPDES) Permit, the City inspects and monitors storm drain channels in an effort to manage storm runoff. Managing vegetation growth and removing pollutants from the City's storm systems are major components of the Public Works Storm Drain Maintenance Program. The ongoing removal of weeds, invasive plants and trees is necessary in order to avoid restrictions of storm flows from tributary storm drain outlets that may result in flooding and in some cases erosion. Best Management Practices requires scheduling of regular maintenance activities including vegetation removal procedures, in a manner pursuant to and consistent with State and Federal law to prevent the obstruction of storm water flows. An estimated 500,000 square feet of vegetation is cleared on an annual basis through the City’s Channel Maintenance Program. The City contracts for storm drain channel maintenance services to augment city crews.
On October 30, 2017, the Finance Department received five (5) sealed bids for these services. Bids were received from Urban Corps of San Diego, GeoCal Environmental Management, Black Sage Environmental Inc., Singh Group Inc and Aztec Landscaping Inc. Urban Corps of San Diego is the low, responsive and responsible bidder at the daily rates submitted, see chart below. Public Works expects to spend $430,000 annually. The contract is awarded for a single year with 4 additional one year options which brings the total of this contract to a not to exceed amount of $2,070,000. The bid amounts are summarized on the following table:
|
Contractor |
Daily Rate Bid |
|
Urban Corps of San Diego |
$ 720.00 |
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GeoCal Environmental Management |
$ 919.04 |
|
Black Sage Environmental Inc. |
$ 1,120.00 |
|
Singh Group Inc. |
$ 1,100.00 |
|
Aztec Landscaping Inc |
$ 1,011.00 |
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This project supports the operational excellence, healthy community and economic vitality goals in the City’s strategic plans. It better provides a better environment for native vegetation to flourish enhancing the surrounding community while providing vegetation management within storm channels ensuring a safe environment for the surrounding neighborhoods.
CURRENT YEAR FISCAL IMPACT
Funding for the contract is included within the Fiscal Year 2017-18 Storm Drain Maintenance budget and Open Space District or Community Facilities District budget.
ONGOING FISCAL IMPACT
The annual contract cost will be included in the annual Storm Drain Maintenance, Open Space District or Community Facility District budget process.
ATTACHMENTS
None
Staff Contact: Rudy Cancio, Acting Wastewater/Stormwater Operations Manager