Title
RESOLUTION NO. 2015-070 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REJECTING ALL BIDS FOR THE "OUTDOOR SOCCER ARENA RENOVATIONS" (PR322) PROJECT AT SALT CREEK PARK AND DIRECTING STAFF TO RE-ADVERTISE THE PROJECT
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On January 21, 2015, the Director of Public Works received two (2) sealed bids for the "Outdoor Soccer Arena Renovations" (PR322) project at Salt Creek Park. Upon reviewing the bids, staff determined the bids were non-responsive. It is recommended that council reject the two bids and direct staff re-advertise the project.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the actions proposed are not subject to CEQA.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Soccer Arena Renovation project at Salt Creek Park includes the removal, replacement and installation of a new synthetic turf field and the repair, replacement or installation of additional fencing to enclose the spectator and goal areas of the arena and secure the facility.
The Salt Creek soccer arena was opened in 2006 as a part of the Salt Creek Park and Recreation Center. The arena is one of kind in Chula Vista and is used seven days a week for Recreation programming. The field is heavily used by soccer teams with community use taking advantage of breaks between scheduled events. This asset has reached the end of its useful life cycle requiring restoration. The constant use of the soccer arena has contributed to substantial wear and tear of the synthetic turf.
The Public Works Department on December 26, 2014 advertised the "Outdoor Soccer Arena Renovations" (PR322) project at Salt Creek Park. On January 21, 2015, the Director of Public Works received two (2) sealed bids for the "Outdoor Soccer Arena Renovations" project. Upon reviewing the bids, staff determined the bids were non-responsive. The bid proposal submitted by Sports Surfacing Distributing is non- responsive because the Contractor did not meet the Contractor's license requirement for this contract. The bid proposal submitted by Asphalt, Fabric & Engineering is non-responsive because the Contractor did not list the percentage of subcontract work to be performed by subcontractor as required on the "List of Subcontractor" form for this contract. It is recommended that Council reject the two bids and staff to re-advertise the project.
Bids received from contractors were as follows:
|
Contractor |
BID |
1 |
Sports Surfacing Distributing |
$142,490.90 |
2 |
Asphalt, Fabric & Engineering |
$159,449.00 |
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The renovation of the outdoor soccer arena at Salt Creek Park supports the Healthy Community goal by sustaining a safe and well maintained field within the community for recreational opportunities that residents can enjoy.
CURRENT YEAR FISCAL IMPACT
The current budget includes $145,000 in one- time funding from the settlement related to TUT from wireless customers. There is no General Fund impact anticipated.
ONGOING FISCAL IMPACT
None at this time, however, when the project is successfully bid and ready for award, staff will return to Council to award the contract and provide estimated on-going maintenance costs at that time.
ATTACHMENTS
None
Staff Contact: Silvia Cosio, Sr. Management Analyst, Public Works