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RESOLUTION NO. 2014-127 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING LANDSCAPE MAINTENANCE CONTRACTS BETWEEN THE CITY AND BLUE SKIES LANDSCAPE, INC., PINNACLE LANDSCAPE, AND RC'S LANDSCAPE FOR LANDSCAPE MAINTENANCE SERVICES IN FIVE COMMUNITY FACILITIES DISTRICTS AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE CONTRACTS
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On May 5, 2014, the City received eight bids for landscape maintenance services in five Community Facilities Districts ("CFDs"). Funding for the contracts is included within the budget for each CFD. Today's action is to accept the bids, award the contracts to Blue Skies Landscape, Inc., Pinnacle Landscape, and RC's Landscape; and authorize entering into landscape maintenance contracts with each contractor.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity, consisting of accepting bids and awarding landscape maintenance contracts, for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because the proposal consists of continuing city administrative/maintenance activities, which will not result in any adverse physical change or impact to the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
The City of Chula Vista has 42 Open Space Districts and Maintenance Community Facilities Districts (collectively the "Districts"). The City levies an annual assessment on property owners within each District to provide funding for maintenance of common area spaces. The City contracts with landscape firms to provide landscape maintenance services in the Districts.
In five (5) Community Facilities Districts ("CFDs") the landscape maintenance contracts are in the last option year. The 5 CFDs were divided into four (4) groups for the purpose of bidding ("Bid Groups"), as two of the CFDs (Village 1 West, Northern Slopes & Otay Ranch AB) are smaller than the other 3 and are adjacent to each other. By combining the areas, economies of scale could be obtained. The four (4) Bid Groups are as follows:
• Group 1 - Sunbow II
• Group 2 - Otay Ranch Sta-B
• Group 3 - Village 1 West, Northern Slopes & Otay Ranch AB
• Group 4 - Village 11, Phase 3
Public Works staff prepared specifications and advertised the services by Bid Group on April 10, 2014. A mandatory pre-bid meeting was held on Monday April 14, 2014. The purpose of the meeting was to review and clarify the bid requirements. Staff explained that bids would be evaluated and contracts awarded by Bid Group to the lowest most competent and qualified bidder for each Bid Group.
On May 5, 2014, the Director of Public Works received and opened eight (8) bids from the following companies:
• Acacia Landscape
• Aztec Landscape
• Blue Skies Landscape, Inc.
• Brickman Group
• ParkWest Landscape
• Pinnacle Landscape
• RC's Landscape
• TruGreen Lawn Care
The lowest qualified bidders recommended for award are as follows:
Group |
Contractor |
Annual Amount |
1 - Sunbow II |
Blue Skies Landscape, Inc. |
$355,000 |
2 - Otay Ranch Sta-B |
Pinnacle Landscape |
$335,916 |
3 - Village 1 West |
Blue Skies Landscape, Inc. |
$223,571 |
3 - Otay Ranch AB |
Blue Skies Landscape, Inc |
$222,551 |
4 - Village 11, Phase 3 |
RC's Landscape |
$184,000 |
The bids submitted by the contractors are consistent with staff's estimates. Staff checked their references and received favorable comments and reviewed their bids and determined that the bid packages are complete, with no errors or omissions. Therefore, staff recommends accepting the bids and awarding the landscape maintenance contracts to Blue Skies Landscape, Inc., Pinnacle Landscape, and RC's Landscape. The contracts are presented for your approval on the City's standard form, customized for this particular scope of work. Key provisions include:
The contracts are for one year with five one-year options by mutual agreement of the contractor and City if work performance is satisfactory. Prices shall be firm for the first contract year. For the option years, price increases are based on change in the annual San Diego Area Consumer Price Index, for an amount not to exceed 5%. The City reserves the right to accept option year price increases or terminate the contracts without penalty.
The contractors who bid on this project are not required to pay prevailing wages to persons employed by them for the work performed under this project. However, recent state legislation may impose prevailing wage requirements on the work to be performed during the term of the contract. If the City determines that it is required by law to pay prevailing wages, the City and Contractor shall amend the terms of the contract, as necessary, to ensure compliance with all applicable state and local laws governing the payment of prevailing wages.
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statements.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong & Secure Neighborhoods and a Connected Community. This action supports the goal of a Healthy Community, which includes maintaining community open space for public enjoyment.
CURRENT YEAR FISCAL IMPACT
There is no impact to the General Fund from this action. All landscape maintenance costs will be borne by the respective property owners in each Community Facilities District.
ONGOING FISCAL IMPACT
The annual contract cost will be included in the annual budget for each Community Facilities District
ATTACHMENTS
1. Landscape Maintenance Contracts
2. Contractor's Disclosure Statements
Staff Contact: Silvia Cosio