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RESOLUTION NO. 2015-069 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF TWO (2) COMBINATION SEWER CLEANING TRUCKS IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE CITY OF VENTURA BID NUMBER B-130000153 AND PURCHASE ORDER NUMBER 100002553, AND THE CITY OF ESCONDIDO BID NUMBER 13-07, 2014 AND PURCHASE ORDER NUMBER ESC-0000034389
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The Fiscal Year 2014-15 Sewer Service Revenue Fund budget provides for the replacement of two 2008 International Vactor combination sewer cleaning trucks. The City of Chula Vista Municipal Code Section 2.56.270 and Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage. The City has an opportunity to participate in a current City of Ventura bid for one truck and a City of Escondido bid for another truck on favorable terms and pricing.
ENVIRONMENTAL REVIEW
This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Fiscal Year 2014-15 Sewer Service Revenue Fund budget provides for the replacement of two 2008 International Vactor combination sewer cleaning trucks. Due to the unique nature of this equipment, wastewater maintenance staff conducted extensive research into the types of equipment available in the industry, and evaluated each prospective piece of equipment for its functionality and suitability for its intended purpose. Equipment built by three different manufacturers was evaluated during this process. Staff determined that the equipment manufactured by GapVax, Inc., and sold by Plumber's Depot, Inc., best meets the needs of the department. Current purchase orders for such trucks have been issued by the City of Ventura and by the City of Escondido.
In the past, the City of Chula Vista has entered into purchasing agreements with various agencies for miscellaneous pieces of equipment. The City of Ventura and the City of Escondido separately issued bid specifications, and as a result of the size of the municipalities, received favorable terms and pricing based upon volume discounts. The City of Chula Vista has an opportunity to take advantage of the City of Ventura and City of Escondido bids and realize these cost benefits. Purchasing staff concurs in this assessment.
Replacing the two existing sewer cleaning trucks at this time will yield improvements in the ability of the Wastewater Maintenance program to maintain the City's assets that are represented by sewer lines, and will lead to lower costs of maintaining such assets in the immediate future, and to extend the useful life of these assets.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This action supports the goal of providing Healthy Communities, as having service vehicles in good working condition allows staff to maintain and operate community and neighborhood wastewater facilities.
CURRENT YEAR FISCAL IMPACT
The net total cost including taxes is $828,564. Sufficient funds have been budgeted in the current fiscal year budget. There is no net fiscal impact to the General Fund approving this resolution.
ONGOING FISCAL IMPACT
Since these are replacement vehicles for existing aging fleet, maintenance costs are already included in the current fiscal year budget. There is no additional ongoing fiscal impact as a result of approving this resolution.
ATTACHMENTS
None
Staff Contact: Steve Dorsey, Fleet Manager, Public Works