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RESOLUTION NO. 2015-076 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REJECTING THE BID OF THE FIRST LOW BIDDER AS NON-RESPONSIVE ACCEPTING AND AWARDING THE "PLAYGROUND EQUIPMENT AND INSTALLATION" PROJECT (PR320) TO PACIFIC PLAY SYSTEMS TO FURNISH AND INSTALL PLAYGROUND FACILITIES AT VALLE LINDO, LOS NINOS AND LOMA VERDE PARKS
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On January 14, 2015 the City received three (3) bids to furnish and install three (3) turnkey children's playground facilities at Valle Lindo, Los Ninos and Loma Verde Parks. The proposed resolution, if approved, would reject the bid of the first low bidder as non-responsive, accept remaining bids and award the "Playground and Equipment and Installation" (PR320) project to Pacific Play Systems in the amount of $104,728.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project, to furnish and install playground facilities at Valle Lindo, Los Ninos, and Loma Verde Parks, for compliance with the California Environmental Quality Act (CEQA) and has determined that the project is exempt per CEQA Section 15303, Class 3, new construction or conversion of small structures. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The U.S. Consumer Product Safety Commission, Handbook for Public Playground Safety, publishes guidelines for the purchase, installation and maintenance of public playground equipment to promote greater playground safety.
The Parks section uses the U.S. Consumer Product Safety Commission Handbook guidelines to ensure the safest possible age appropriate play experience at every City park. Playground safety compliance is key, not only to provide a safer play experience but to reduce the risk of injury especially to the younger age groups. In the interest of playground safety, pre-school age playground equipment will be installed at Valle Lindo, Los Ninos and Loma Verde parks.
On January 14, 2015 the City received three (3) bids to furnish and install three (3) turnkey children's playground facilities at Valle Lindo, Los Ninos and Loma Verde Parks.
The following bids were received:
|
CONTRACTOR |
BID |
1 |
JMJ Construction |
$ 97,527.40 |
2 |
Pacific Play Systems |
$104,728.00 |
3 |
Zazueta Contractors, Inc. - Option 1 |
$113,614.00 |
|
Zazueta Contractors, Inc. - Option 2 |
$115,842.00 |
The apparent lowest bid submitted by JMJ Construction was determined to be non-responsive because the Contractor did not include the signed addenda in the bid package.
Staff is recommending award of contract (PR320) to second lowest responsible bid submitted by Pacific Play Systems in the amount of $104,728.00 The bid package submitted by Pacific Play Systems is complete, with no errors or omissions.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. Installation of age- appropriate playground equipment to serve children in different age groups and offer balanced and safe playgrounds for kids, families and communities to stay healthy and active together supports the City's Healthy Community goal.
CURRENT YEAR FISCAL IMPACT
The current budget includes $125,000 in one-time funding from the settlement related to TUT from wireless customers. There is no General Fund impact.
ONGOING FISCAL IMPACT
Maintenance of park playground equipment is included in the Park Maintenance annual budget.
ATTACHMENTS
1. Pacific Play Systems RFP
Staff Contact: Agnes Bernardo, Park Operations Manager, Public Works