Title
CONSIDERATION OF ACCEPTING BIDS AND AWARDING LANDSCAPE MAINTENANCE CONTRACTS FOR CERTAIN OPEN SPACE DISTRICTS TO BLUE SKIES LANDSCAPE MAINTENANCE, INC. AND AZTEC LANDSCAPING, INC.
A. RESOLUTION NO. 2015-110 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING LANDSCAPE MAINTENANCE CONTRACTS BETWEEN THE CITY OF CHULA VISTA AND BLUE SKIES LANDSCAPE MAINTENANCE, INC. FOR LANDSCAPE MAINTENANCE SERVICES IN BID GROUP 1 (OPEN SPACE DISTRICTS 3, 4, 8, ROLLING HILLS RANCH, AND EASTLAKE WOODS AND VISTA) IN THE AMOUNT OF $320,258, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE CONTRACT
B. RESOLUTION NO. 2015-111 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING LANDSCAPE MAINTENANCE CONTRACTS BETWEEN THE CITY OF CHULA VISTA AND AZTEC LANDSCAPING, INC. FOR LANDSCAPE MAINTENANCE SERVICES IN BID GROUP 2 (OPEN SPACE DISTRICTS 5, 6, 9, 10, 11, AND 26) IN THE AMOUNT OF $190,252, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE CONTRACT
C. RESOLUTION NO. 2015-112 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING LANDSCAPE MAINTENANCE CONTRACTS BETWEEN THE CITY OF CHULA VISTA AND BLUE SKIES LANDSCAPE MAINTENANCE, INC. FOR LANDSCAPE MAINTENANCE SERVICES IN BID GROUP 3 (COMMUNITY FACILITIES DISTRICT VILLAGE 11, PHASE 3) IN THE AMOUNT OF $193,413, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE CONTRACT
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolutions.
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SUMMARY
On May 4, 2015, the City received four bids for landscape maintenance services in 11 Open Space Districts (OSDs) and one Community Facilities District (CFD). Funding for the contracts is included within the budget for each OSD or CFD. Today's action is to accept the bids, award the contracts to Aztec Landscaping, Inc. and Blue Skies Landscape, Inc.; and authorize entering into landscape maintenance contracts with each contractor.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301(h) (Existing Facilities) of the State CEQA Guidelines. Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
The City of Chula Vista has 42 Open Space Districts and Maintenance Community Facilities Districts (collectively "the "Districts" or "Districts"). The City levies an annual assessment on property owners within each District to provide funding for maintenance of common area spaces. The City contracts with landscape firms to provide landscape maintenance services in the Districts.
In 12 Districts, the landscape maintenance contracts have been vacated. The 12 Districts were divided into three (3) groups for the purpose of bidding ("Bid Groups"), as some of the Districts are smaller than the others contiguous to them. By combining the areas, economies of scale could be obtained. The three (3) Bid Groups are as follows:
• Group 1 - OSDs 3, 4, 8, Rolling Hills Ranch, and Eastlake Woods and Vista;
• Group 2 - OSDs 5, 6, 9, 10, 11, and 26;
• Group 3 - Community Facilities District Village 11 Phase 3
Public Works staff prepared specifications and advertised the services by Bid Groups on April 17, 2015. A mandatory pre-bid meeting was held on April 23, 2015. The purpose of the meeting was to review and clarify the bid requirements. Staff explained that bids would be evaluated and contracts awarded by Bid Group to the lowest most competent and qualified bidder for each Bid Group.
On May 4, 2015, the Director of Public Works received and opened four (4) bids from the following companies:
• Aztec Landscaping, Inc.
• Blue Skies Landscape, Inc.
• Brickman Group
• Pacific West Land Care, Inc.
The lowest qualified bidders recommended for award are as follows:
Bid Group |
Contractor |
Annual Amount |
1 |
Blue Skies Landscape Maintenance, Inc. |
$320,258.00 |
2 |
Aztec Landscaping, Inc. |
$190,252.00 |
3 |
Blue Skies Landscape Maintenance, Inc. |
$193,413.00 |
Total |
$703,923.00 |
Contractor Annual Amounts
1. Group 2: Aztec Landscaping, Inc. = $190,252.00
2. Groups 1 & 3: Blue Skies Landscape, Inc. = $513,671.00
Therefore, staff recommends accepting the contractors' bids and awarding the landscape maintenance contracts to Aztec Landscaping, Inc. and Blue Skies Landscape, Inc. in the manner identified in the table above. The contracts are presented for your approval on the City's standard form, customized for this particular scope of work. Key provisions include:
The contracts are for one year with three one-year options by mutual agreement of the contractor and City if work performance is satisfactory. Prices shall be firm for the first contract year. For the option years, price increases are based on change in the annual San Diego Area Consumer Price Index, for an amount not to exceed 5%. The City reserves the right to accept option year price increases or an amount not to exceed 5%. The City reserves the right to accept option year price increases or terminate the contracts without penalty.
The contractors who bid on this project are required to pay prevailing wages to persons employed by them for the work performed under this project. Therefore, the Contractor shall ensure compliance with all applicable state and local laws governing the payment of prevailing wages.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found that Mayor Mary Casillas Salas, Councilmember Patricia Aguilar, and Councilmember John McCann have property holdings within 500 feet of the boundaries of the properties which are the subjects of this action. Mayor Mary Casillas Salas has real property holdings within 500 feet of Open Space Districts 9 and 10; Councilmember Patricia Aguilar has real property holdings within 500 feet of Open Space District 8; and Councilmember John McCann has real property holdings within 500 feet of Open Space District 1 and Community Facilities District 7M (Eastlake Woods and Vista) respectively.
However, to the extent that any decision would have a reasonably foreseeable effect on the value of the real property located within 500 feet of the property line of the members' real property, the effect would be nominal, inconsequential, or immaterial/insignificant and thus not material pursuant to California Code of Regulations Title 2, section 18702. Therefore, pursuant to California Code of Regulations Title 2, section 18700, no conflict exists. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong & Secure Neighborhoods and a Connected Community. This action supports the goal of a Healthy Community, which includes maintaining community open space for public enjoyment.
CURRENT YEAR FISCAL IMPACT
There is no impact to the General Fund from this action. The landscape maintenance contract costs will be funded from the available balances of the respective Open Space District or Community Facilities District funds.
ONGOING FISCAL IMPACT
The annual contract cost will be included in the annual budget for each Open Space District or Community Facilities District.
ATTACHMENTS
1. Landscape Maintenance Standards;
2. Maps of Open Space Districts and Community Facilities Districts.
Staff Contact: Sam Oludunfe