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A. RESOLUTION NO. 2015-184 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING REQUIREMENT, APPROVING A CONTRACT BETWEEN THE CITY OF CHULA VISTA AND DR. VANESSA FLORES, VMD FOR RELIEF VETERINARY SERVICES AT THE CHULA VISTA ANIMAL CARE FACILITY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND UP TO TWO ONE-YEAR EXTENSIONS
B. RESOLUTION NO. 2015-185 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING REQUIREMENT, APPROVING A CONTRACT BETWEEN THE CITY OF CHULA VISTA AND DR. DOROTHY DAVIDSON-YORK, DVM FOR RELIEF VETERINARY SERVICES AT THE CHULA VISTA ANIMAL CARE FACILITY AND SPAY/NEUTER SURGERY SERVICES AT THE CHULA VISTA ANIMAL CARE FACILITY AND THE CHULA VISTA ANIMAL CARE FACILITY “SPAY SHUTTLE AND ADOPTION MODULE” BUS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND UP TO THREE ONE-YEAR EXTENSIONS
C. RESOLUTION NO. 2015-186 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING REQUIREMENT, APPROVING A CONTRACT BETWEEN THE CITY OF CHULA VISTA AND DR. TERRY K. PAIK, DVM FOR SPAY/NEUTER SURGERY SERVICES AT THE CHULA VISTA ANIMAL CARE FACILITY AND THE CHULA VISTA ANIMAL CARE FACILITY “SPAY SHUTTLE AND ADOPTION MODULE” BUS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND UP TO THREE ONE-YEAR EXTENSIONS
D. RESOLUTION NO. 2015-187 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING REQUIREMENT, APPROVING A CONTRACT BETWEEN THE CITY OF CHULA VISTA AND DR. LANCE GIBSON, DVM FOR RELIEF VETERINARY SERVICES AT THE CHULA VISTA ANIMAL CARE FACILITY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND UP TO THREE ONE-YEAR EXTENSIONS
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolutions.
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SUMMARY
The Animal Care Facility seeks the City Council’s permission to waive the competitive bidding requirement, to approve Agreements with Dr. Vanessa Flores, VMD; Dr. Dorothy Davidson-York, DVM; Dr. Terry K. Paik, DVM; and Dr. Lance Gibson, DVM for relief veterinary services at the Facility and the Facility’s “Spay Shuttle and Adoption Module” bus, and to authorize the City Manager to execute these Agreements and up to three one-year extensions.
ENVIRONMENTAL REVIEW
Staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed activity, approval of contracts for veterinary services, is not a “project” as defined under Section 15378(b)(5) of the State CEQA Guidelines, because it is an administrative activity that will not result in a physical change to the environment. Therefore, pursuant to Section 15060( c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus no environment review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Chula Vista Animal Care Facility engages veterinarians as contractors to provide relief veterinary services. Services include checking animals for illness or injury, treating or supervising treatment, performing surgery as needed, and performing a large number of spay/neuter operations. Relief veterinarians provide the Facility with full coverage.
The veterinary staff also ensures that the Facility complies with State law requiring that adopted animals be spayed or neutered before leaving the Facility. Additionally, the Facility is able to offer weekly clinics providing no-cost spay and neuter surgeries to low-income residents of Chula Vista, Imperial Beach, National City and Lemon Grove. These clinics, which reduce the number of unwanted animals admitted into shelters, have been very successful and are booked a month in advance.
The Facility averages more than 6,000 spay/neuter surgeries per year (2,000 in-house, 1,000 for public clinics and over 3,000 for County of San Diego). Additional surgeries may include orthopedic, soft-tissue and dental. Outsourcing these surgeries would cost the City more than $350,000 per year. On average, 80 to 100 surgeries are scheduled weekly. This is a high volume when compared to private shelters and private veterinary practices. Accordingly, unique skills and abilities are required of veterinarians to practice effectively in a public shelter setting.
Dr. Flores, Dr. York, Dr. Paik and Dr. Gibson have been an effective part of the Facility’s veterinary team. They have unique working knowledge and performance capabilities of the Facility’s procedures, policies and staff, as well as knowledge and experience in the specialized field of animal shelter medicine. It would be very difficult for the City to find other professionals that possess these skills. As such, staff is asking the Council to waive the competitive bidding requirements for these Agreements to continue the City’s relationship with this medical team
The City Council approved an Agreement for Dr. Flores on February 2, 2010 in Resolution 2010-067 and Council approved Agreements with Dr. York and Dr. Paik on April 16, 2013. The terms of the Agreements now before the Council are one to three years, with up to three one-year extensions with the City Manager’s approval.
The amounts authorized by the Agreements are up to $48,000 (Dr. Flores), $79,500 (Dr. York), $55,000 (Dr. Paik) and $29,500 (Dr. Gibson) per fiscal year. Funding for the Agreements is currently budgeted in the Facility’s budget for FY 2015-16. Future allocations will be considered as part of the normal annual budget process.
DECISION-MAKER CONFLICT
Staff has reviewed the decisions contemplated by this action and has determined that the decisions are not site-specific. Consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18705.2(a)(11) is not applicable to the decisions for the purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov’t Code § 87100, et seq.)
Staff is not independently aware and has not been informed by any City Council member of any other fact that might constitute a basis for a decision-maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This action supports the Healthy Community goal by staffing the Animal Care Facility with experienced and effective veterinarians and ensuring the Facility has full coverage, meets standards of care for its animals, complies with applicable State and Federal laws, and is able to provide no-cost spay and neuter services to low-income constituents.
CURRENT YEAR FISCAL IMPACT
Approval of the resolution results in no net fiscal year impact to the General Fund. These funds are currently budgeted in the Animal Care Facility budget for FY 2015-16.
ONGOING FISCAL IMPACT
Approval of the resolution results in no new ongoing fiscal impact to the General Fund. Future allocations for these costs will be considered as part of the normal budget process.
ATTACHMENTS
Agreements
Staff Contact: Mariya G. Anton, Animal Care Facility Administrator