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RESOLUTION NO. 2016-071 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A LANDSCAPE MAINTENANCE CONTRACT BETWEEN THE CITY OF CHULA VISTA AND BLUE SKIES LANDSCAPE MAINTENANCE, INC. FOR LANDSCAPE MAINTENANCE SERVICES IN COMMUNITY FACILITIES DISTRICTS (CFD) 12-MA (VILLAGE 7 MCMILLIN AREA), 12-MB (VILLAGE 7 OTAY RANCH AREA), 14-M (EUC/MILLENIA), 09-M (VILLAGE 11 PHASES 1 & 2), AND 97-1A (OTAY RANCH AM) IN THE AMOUNT OF $729,203 AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE CONTRACT
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On April 4, 2016, the City received four bids for landscape maintenance services in Community Facilities Districts 12-MA, 12-MB, 14-M, 09-M, and 97-1A (“the CFDs” or “the named CFDs”). Funding for the contract is included within the budgets for the CFDs. Today’s action is to accept the bids, award the contract to Blue Skies Landscape Maintenance, Inc. and authorize entering into landscape maintenance contract with the contractor.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The Project qualifies for a Class 4 Categorical Exemption pursuant to Section 15304 (Minor Alterations to Land) of the California Environmental Quality Act State Guidelines.
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Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 4 Categorical Exemption pursuant to Section 15304 (Minor Alterations to Land) of the State CEQA Guidelines. Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
The City of Chula Vista has 42 Open Space Districts and Maintenance Community Facilities Districts (collectively “the Districts” or “Districts”). The City levies an annual assessment on property owners within each District to provide funding for maintenance of common area spaces. The City contracts with landscape firms to provide landscape maintenance services in the Districts.
In the named CFDs, the landscape maintenance contracts for CFDs 12-MA, 12-MB, 09-M, and 97-1A are expiring on June 30, 2016. CFD 14-M is a new District which the City accepted for maintenance beginning in April 2016. Public Works staff prepared specifications and advertised the services on March 18, 2016. A mandatory pre-bid meeting was held on March 22, 2016. The purpose of the meeting was to review and clarify the bid requirements. Staff explained that bids would be evaluated and the contract would be awarded to the lowest responsive and responsible bidder.
On April 4, 2016 the Director of Public Works received and opened four (4) bids from the following companies:
|
Name of Contractor |
Amount of Bid |
|
Aztec Landscaping, Inc. |
$756,180 |
|
Blue Skies Landscape Maintenance, Inc. |
$729,203 |
|
LandCare, Inc. |
$1,492,250 |
|
Singh Group |
$780,000 |
The lowest qualified bidder recommended for award is Blue Skies Landscape Maintenance, Inc. in the amount of $729,203.
Staff recommends accepting the contractor’s bid and awarding the landscape maintenance contract to Blue Skies Landscape Maintenance, Inc. The contract is presented for your approval on the City’s standard form, customized for this particular scope of work. Key provisions include:
The contract is for one year with three one-year options by mutual agreement of the contractor and City if contractor’s work performance is satisfactory. If the contractor’s work performance is not satisfactory, the City reserves the right to terminate the contract without penalty. Prices shall be firm for the first contract year. For the option years, acceptable price increases are based on change in the annual San Diego Area Consumer Price Index, for an amount not to exceed 5%.
The contractor is required to pay prevailing wages to persons employed by them for the work performed under this project and shall ensure compliance with all applicable state and local laws governing the payment of prevailing wages.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties which are the subject of this action. Staff is not independently aware, and has not been informed by any council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong & Secure Neighborhoods and a Connected Community. This action supports the goal of a Healthy Community, which includes maintaining community open space for public enjoyment.
CURRENT YEAR FISCAL IMPACT
There is no impact to the General Fund from this action. The landscape maintenance costs will be funded from the available balance of CFDs 12-MA, 12-MB, 14-M, 09-M, and 97-1A.
ONGOING FISCAL IMPACT
The annual contract cost will be included in the annual budgets for the named CFDs.
ATTACHMENTS
1. Landscape Maintenance Standards;
2. Maps of CFDs 12-MA, 12-MB, 14-M, 09-M, and 97-1A.
Staff Contact: Sam Oludunfe, Open Space Manager.