Title
ORDINANCE NO. 3368 OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD FA DEPUTY EXECUTIVE DIRECTOR, FA EXECUTIVE DIRECTOR AND FA PUBLIC PRIVATE PARTNERSHIP AND EXERCISE PROGRAM MANAGER AND DELETE CALIFORNIA BORDER ALLIANCE GROUP (CBAG) DEPUTY EXECUTIVE DIRECTOR, CBAG EXECUTIVE DIRECTOR AND TREASURY AND BUSINESS MANAGER (SECOND READING AND ADOPTION) (4/5 VOTE REQUIRED)
Body
RECOMMENDED ACTION
Recommended Action
Council adopt the ordinance.
Body
SUMMARY
On May 19, 2016 the City Council was provided the City Manager’s proposed operating and capital improvement budgets for the City, and the operating budgets for the Housing Authority and for the Successor Agency to the Redevelopment Agency for the 2016-17 fiscal year (ending June 30, 2017). The budgets submitted at this time for formal adoption and appropriation represent the City Council’s fiscal year 2016-17 proposed budgets.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity, Adoption and Appropriation of the City, Successor Agency to the Redevelopment Agency, and Housing Authority budgets for fiscal year 2016-17, for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378(b)(4) of the State CEQA Guidelines because it involves only the allocation of funding; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Although environmental review is not necessary at this time, once projects have been defined, environmental review will be required and a CEQA determination completed prior to commencing to start of any of the projects identified.
ENVIRONMENTAL NOTICE
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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BOARD/COMMISSION RECOMMENDATION
On May 19, 2016 as required by the City Charter, the Parks and Recreation Commission reviewed and approved the Fiscal Year 2016-17 proposed budget for the Recreation Department and Public Works Department (Parks).
DISCUSSION
Staff submitted the Fiscal Year 2016-17 Proposed Budget document to the City Council on May 19, 2016. As required by the City Charter, the City Manager’s proposed budget was submitted to the City Council at least thirty-five days before the beginning of the fiscal year. The City Manager’s Proposed Budget was presented at the City Council meeting of May 24, 2016.
In accordance with the City Charter, a copy of the City Council’s proposed budget was made available on May 26, 2016 for public review by making a hard copy of the budget available at the City Clerk’s Office and at the City’s Libraries, as well as posting a copy of the budget on the City’s website.
On May 24, 2016 the City Council took action to accept the City Manager’s Proposed Budget as the City Council’s Proposed Budget and set a public hearing for tonight’s adoption of the fiscal year 2016-17 budget. The budget summarized below represents the proposed City Council budget for fiscal year 2016-17. The proposed budget for fiscal year 2016-17 has been updated to reflect the following changes:
Summary of General Fund Changes
|
Description |
Revenues |
Expenditures |
Net Impact |
|
Transfer of SWBAMLA Positions from the Police Grants Fund |
$199,083 |
$192,185 |
$6,898 |
|
Worker’s Compensation Adjustments |
- |
(52) |
52 |
|
Fire ALS Adjustment |
36,414 |
(44,178) |
80,592 |
|
HR Hourly Funding |
- |
12,117 |
(12,117) |
|
Reduce PFDIF Loan repayment to the General Fund |
(75,425) |
- |
(75,425) |
|
Updated General Fund |
160,072 |
160,072 |
- |
General Fund: The preceding table summarizes the updates to the General Fund. As noted on the table, these changes increase total appropriations by $160,072 but the General Fund remains balanced. The largest change reflects the transfer of 1.0 Police Lieutenant and 1.0 Police Agent from the Police Grants Fund to the Police Department (General Fund) due to the conclusion of the Southwest Border Anti-Money Laundering Alliance (SWBAMLA) grant funding.
Summary of Other Fund Changes
|
Description |
Revenues |
Expenditures |
Net Impact |
|
DSF - Associate Engineer to Senior Engineer |
$ - |
$16,640 |
($16,640) |
|
CDBG - Holiday Estates Park Improvements CIP |
- |
83,640 |
83,640 |
|
HOME - Reduction of Capital expenses |
- |
(5,000) |
5,000 |
|
ALS - ALS Program Adjustments |
- |
1,451 |
(1,451) |
|
Public Liability Fund - Reductions due to available balance |
- |
(713,439) |
713,439 |
|
Federal Grants - Supplies and Services to Capital ($118,550) |
- |
- |
- |
|
Central Garage - Fleet Maintenance Supplies and Services |
- |
23,984 |
(23,984) |
|
Police Grants Fund - Conclusion of SWBAMLA Grant Funding |
(588,021) |
(597,383) |
9,362 |
|
Sewer Service Revenue - Replacement Vehicles/Equipment |
- |
1,322,200 |
(1,322,200) |
|
Open Space/Community Facilities District Adjustments |
(765,101) |
(765,101) |
- |
|
Various - Loan Adjustments |
(2,020,425) |
(2,270,850) |
250,425 |
|
Various - Worker’s Compensation Adjustments |
26,838 |
18,279 |
8,559 |
|
Updated Other Funds |
(3,346,709) |
(2,885,579) |
(461,130) |
Other Funds: Collectively the above summarized changes result in a net decrease of $461,130 to the Other Funds. The largest change is related to various inter-fund loan adjustments. These adjustments are being requested in various funds to better reflect anticipated revenue activity as well as expenditures related to the repayment of inter-fund loans. The funds affected include: (a) PFDIF - Civic Center Fund; (b) Western Park Acquisition and Development (Western PAD); (c) Park Acquisition and Development (PAD); (d) Salt Creek Sewer Basin DIF; (e) Trunk Sewer Capital Reserve; and (f) the Long Term-Advances Debt Service Fund - City Fund. The largest net impact change occurs in the Sewer Service Revenue Fund which is adding funding for the purchase and outfitting of vehicles and equipment.
The budget presented in this staff report represents the proposed City Council budget for fiscal year 2016-17, which is now presented for final Council adoption and appropriation of funds.
Attachment A, Recommended Expenditures by Department and Category, summarizes the City Council’s proposed budget for fiscal year 2016-17. This report has been updated to reflect the changes outlined above. The final All Funds expenditure budget submitted for fiscal year 2016-17 totals $292.2 million and includes transfers out of $35.5 million. The General Fund budget totals $146.5 million. The All Funds budget for fiscal year 2016-17 includes allocations for capital improvement projects totaling $20.8 million. The remaining $271.4 million represents the operating budgets for various funds including the Successor Agency to the Redevelopment Agency, Housing, Sewer, Development Services, Fleet, Debt Service, and other funds.
Estimated All Funds revenues total $282.5 million, the Schedule of Revenues is included as Attachment B.
The following table summarizes the total impact of the changes described above.
Updated Fiscal Year 2016-17 Proposed Budget
|
Description |
Revenues |
Expenditures |
Net Impact |
|
General Fund as Proposed in May 19 Budget Document |
$146,301,258 |
$146,301,258 |
$ - |
|
General Fund Adjustments |
$ 160,072 |
$ 160,072 |
$ - |
|
Updated General Fund |
$146,461,330 |
$146,461,330 |
$ - |
|
|
|
|
|
|
Other Funds as Proposed in May 19 Budget Document |
$139,407,262 |
$148,617,112 |
$ (9,209,850) |
|
Other Fund Adjustments |
$ (3,346,709) |
$ (2,885,579) |
$ (461,130) |
|
Updated Other Funds |
$136,060,553 |
$145,731,533 |
$ (9,670,980) |
|
|
|
|
|
|
Updated All Funds - Appropriations for FY2017 |
$282,521,883 |
$292,192,863 |
$ (9,670,980) |
|
Use of Reserves (Excludes General Fund) |
$ 9,670,980 |
$ - |
$ 9,670,980 |
|
TOTAL ALL FUNDS |
$292,192,863 |
$292,192,863 |
$ - |
The City Council Proposed Budget for fiscal year 2016-17 includes 984.25 positions for all funds. This is a net increase of 19.00 positions when compared to the fiscal year 2015-16 adopted budget that included 965.25 authorized positions. 1.00 of the 19.00 positions was approved by the City Council during fiscal year 2015-16. The Proposed Staffing by Department/Fund for fiscal year 2016-17 is included as Attachment C.
In addition, several reclassification studies were completed city-wide to reflect changes of duties performed by City personnel. Fiscal year 2015-16 changes in the General Fund resulted in no net FTE increase and changes to other funds resulted in a net increase of 1.00 FTE. The development of the fiscal year 2016-17 resulted in a net increase of 18.00 positions recommended in the fiscal year 2016-17 budget. The staffing changes are summarized in the following tables:
Summary of Fiscal Year 2015-16 Mid-Year Staffing Changes
|
Department/Fund |
Program |
Position |
FTE |
|
City Clerk (0.00) |
Reclassification |
Deputy City Clerk I |
(1.00) |
|
|
|
Deputy City Clerk II |
1.00 |
|
Human Resources (0.00) |
Reclassification |
Principal HR Analyst (PRCF) |
(1.00) |
|
|
|
Principal HR Analyst (MMCF) |
1.00 |
|
Finance (0.00) |
Reclassifications |
Accounting Technician |
(2.00) |
|
|
|
Accounts Payable Supervisor |
1.00 |
|
|
|
Accountant |
1.00 |
|
Police (0.00) |
Reclassifications |
Public Safety Analyst |
(2.00) |
|
|
|
Senior Management Analyst |
1.00 |
|
|
|
Senior Public Safety Analyst |
1.00 |
|
Fire (0.00) |
Reclassification |
Firefighter (112 HR) |
(25.00) |
|
|
|
Firefighter/Paramedic (112 HR) |
25.00 |
|
Public Works (0.00) |
Reclassification |
Electronics Technician |
(1.00) |
|
|
|
Senior Electronics Technician |
1.00 |
|
Police Grants Fund (1.00) |
Reclassifications |
FA Administrative Analyst II |
(1.00) |
|
|
|
FA Senior Financial Analyst |
1.00 |
|
|
|
FA Program Analyst |
(1.00) |
|
|
|
FA Financial Analyst |
1.00 |
|
|
|
CBAG Director IV-LECC |
(1.00) |
|
|
|
FA IVDC-LECC Executive Director |
1.00 |
|
|
Fiscal Agent (FA) Positions - CBAG and SD LECC |
FA Supervising Intelligence Analyst |
1.00 |
|
Environmental Services Fund (0.00) |
Reclassification |
Recycling Specialist II |
(1.00) |
|
|
|
Senior Recycling Specialist |
1.00 |
|
CV Housing Authority (0.00) |
Reclassifications |
Project Coordinator II |
(2.00) |
|
|
|
Senior Management Analyst |
2.00 |
|
TOTAL CITYWIDE |
|
|
1.00 |
Summary of Fiscal Year 2016-17 Staffing Changes
|
Department/Fund |
Program |
Position |
FTE |
|
Administration (-7.00) |
Transfer to Economic Development |
Director of Economic Development |
(1.00) |
|
|
|
Environmental Sustainability Manager |
(1.00) |
|
|
|
Principal Economic Development Specialist |
(1.00) |
|
|
|
Real Property Manager |
(1.00) |
|
|
|
Cultural Arts Program Manager |
(1.00) |
|
|
|
Senior Economic Development Specialist |
(1.00) |
|
|
|
Project Coordinator I |
(1.00) |
|
Human Resources (0.00) |
Reclassification |
Risk Manager |
(1.00) |
|
|
|
Senior HR Analyst |
1.00 |
|
|
|
Senior HR Technician |
(1.00) |
|
|
|
HR Technician |
1.00 |
|
|
|
HR Analyst |
(1.00) |
|
|
|
Senior HR Analyst |
1.00 |
|
|
|
Principal HR Analyst |
(1.00) |
|
|
|
HR Operations Manager |
1.00 |
|
Finance (1.00) |
Revenue and Recovery |
Treasury and Business Manager |
(1.00) |
|
|
|
Assistant Director of Finance |
1.00 |
|
|
Comptroller |
Accountant |
(1.00) |
|
|
|
Principal Management Analyst |
1.00 |
|
|
|
Accounting Technician |
1.00 |
|
Animal Care Facility (0.75) |
Animal Care Services |
Veterinarian (Permitted) |
0.75 |
|
Economic Development (14.00) |
Transfer from Administration |
Director of Economic Development |
1.00 |
|
|
|
Environmental Sustainability Manager |
1.00 |
|
|
|
Principal Economic Development Specialist |
1.00 |
|
|
|
Real Property Manager |
1.00 |
|
|
|
Cultural Arts Program Manager |
1.00 |
|
|
|
Senior Economic Development Specialist |
1.00 |
|
|
|
Project Coordinator I |
1.00 |
|
|
Reclassification |
Environmental Sustainability Manager |
(1.00) |
|
|
|
Chief Sustainability Officer |
1.00 |
|
|
Economic Development |
Project Coordinator I |
1.00 |
|
|
|
Principal Economic Development Specialist |
(1.00) |
|
|
Office of Sustainability |
Senior Conservation Specialist |
1.00 |
|
|
|
Conservation Specialist |
1.00 |
|
|
Transfer from Environmental Services Fund |
Environmental Services Manager |
1.00 |
|
|
Transfer from Public Works |
Senior Secretary |
1.00 |
|
|
|
Conservation Specialist |
3.00 |
|
Development Services- General Fund (-0.25) |
Transfer to Development Services Fund |
Senior Planner |
(1.00) |
|
|
|
Associate Planner |
(1.00) |
|
|
Transfer from Development Services Fund |
Senior Office Specialist |
1.00 |
|
|
|
Development Services Technician II |
1.00 |
|
|
Long Range Planning |
Planning Manager |
(0.50) |
|
|
|
Planning Technician |
(1.00) |
|
|
|
Associate Planner |
1.25 |
|
Police (4.00) |
Homeless Outreach Team |
Peace Officer |
2.00 |
|
|
Reclassification |
Latent Print Examiner |
(1.00) |
|
|
|
Senior Latent Print Examiner |
1.00 |
|
|
Transfer from Police Grants |
Police Lieutenant |
1.00 |
|
|
|
Police Agent |
1.00 |
|
Public Works (-2.00) |
Traffic Signal/Street Light Maintenance |
Principal Civil Engineer |
1.00 |
|
|
Homeless Outreach Team |
Senior Park Ranger |
1.00 |
|
|
Transfer to Economic Development |
Senior Secretary |
(1.00) |
|
|
|
Conservation Specialist |
(3.00) |
|
|
Reclassification |
Wastewater Collections Manager |
(1.00) |
|
|
|
Wastewater/Stormwater Ops Mgr |
1.00 |
|
Recreation (0.00) |
Reclassification |
Aquatics Supervisor I |
(1.00) |
|
|
|
Recreation Supervisor III |
1.00 |
|
Police Grants Fund (2.00) |
Fiscal Agent (FA) Positions - CBAG and SD LECC |
FA Supervisory Intelligence Analyst |
1.00 |
|
|
|
FA Senior Intelligence Analyst |
2.00 |
|
|
|
FA Public Private Partnership and Exercise Program Manager |
1.00 |
|
|
Reclassifications |
Police Sergeant |
(1.00) |
|
|
|
Police Lieutenant |
1.00 |
|
|
|
CBAG Deputy Director SD LECC |
(1.00) |
|
|
|
CBAG Deputy Exec Dir |
(1.00) |
|
|
|
CBAG Executive Director |
(1.00) |
|
|
|
FA Deputy Director SD LECC |
1.00 |
|
|
|
FA Deputy Exec Dir |
1.00 |
|
|
|
FA Executive Director |
1.00 |
|
|
|
FA Senior Financial Analyst |
(1.00) |
|
|
|
FA Financial Manager |
1.00 |
|
|
Transfer to Police (GF) |
Police Lieutenant |
(1.00) |
|
|
|
Police Agent |
(1.00) |
|
Federal Grants Fund |
UASI Hazard Preplans |
GIS Specialist |
(1.00) |
|
Environmental Services Fund (1.00) |
Transfer to Economic Development |
Environmental Services Manager |
(1.00) |
|
|
Environmental Services |
Recycling Specialist II |
2.00 |
|
Development Services Fund (5.50) |
Transfer from Development Services-GF |
Senior Planner |
1.00 |
|
|
|
Associate Planner |
1.00 |
|
|
Transfer to Development Services -GF |
Senior Office Specialist |
(1.00) |
|
|
|
Development Services Technician II |
(1.00) |
|
|
Building Services |
Building Inspector III |
1.00 |
|
|
Land Development |
Senior Civil Engineer |
2.00 |
|
|
|
Landscape Architect |
1.50 |
|
|
|
Management Analyst |
1.00 |
|
TOTAL CITYWIDE |
|
|
18.00 |
Resolution F authorizes an amendment to the Compensation Schedule and Classification Plan to reflect the staffing changes proposed in the fiscal year 2016-17 budget. In order to better align job responsibilities with job classifications, there are a number of new titles proposed to be added to the Compensation Schedule and Classification Plan as well salary changes for two existing classifications. The following table reflects the new titles, bargaining group, and E-Step salary to reflect these changes.
Summary of Proposed New Classifications
|
Position Title |
PCN |
Employee Group |
E Step Bi-Weekly Salary |
|
FA Public Private Partnership & Exercise Manager |
5497 |
Middle Management, Unclassified |
$4,076.92 |
|
Senior Latent Print Examiner |
5110 |
CVEA |
$3,359.03 |
|
Wastewater/Stormwater Operations Manager |
6332 |
MM |
$4,330.96 |
|
Retired Annuitant - Homeless Outreach |
9901 |
Unclassified (Hourly) |
$3,672.81 |
Summary of Title Changes (Title Change Only - No Change in Salary)
|
Current Title |
Proposed Title |
Employee Group |
FTE |
|
CBAG Deputy Director SD LECC |
FA Deputy Director SD LECC |
SM |
1.00 |
|
CBAG Deputy Executive Director |
FA Deputy Executive Director |
SM |
1.00 |
|
CBAG Executive Director |
FA Executive Director |
EXEC |
1.00 |
The titles of CBAG Deputy Director SD LECC, CBAG Deputy Executive Director, CBAG Executive Director, Treasury and Business Manager and Wastewater Collections Manager will be eliminated from the Compensation Schedule and Classification Plan.
Finally, Chula Vista Municipal Code Section 2.05.010 also needs to be updated to reflect the position changes impacting the unclassified positions. Chula Vista City Charter Section 500 requires that all unclassified positions not mentioned specifically in Charter Section 500 be adopted by ordinance. Adoption of the ordinance will add the position titles of FA Deputy Executive Director, FA Executive Director and FA Public Private Partnership and Exercise Program Manager, to Municipal Code Section 2.05.010 and delete the position titles of California Border Alliance Group (CBAG) Deputy Executive Director, CBAG Executive Director and Treasury and Business Manager.
Fiscal Year 2016-2017 Compensation Schedule
California Code of Regulations (CCR), Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that is approved by Council. This regulation applies to all employers reporting compensation to California Employees' Retirement System (CalPERS).
Due to the date salary increases are scheduled to take effect, there are two compensation schedules attached to attendant Resolutions G and H for which approvals are requested. The first Compensation Schedule (Exhibit 1) pertains to resolution G and lists the corresponding position and salary information to be in effect June 24, 2016. The second Compensation Schedule (Exhibit 2) attached pertains to Resolution H and lists the corresponding position and salary information to be in effect July 8, 2016. Once approved, any changes to the adopted Compensation Schedule including, but not limited to, across-the-board increases, classification changes and salary adjustments approved subsequent to this date, will be reflected in a revised Compensation Schedule that will be submitted to Council for approval.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council/Successor Agency to the Redevelopment Agency/Housing Authority members and has found that potential conflicts exist, in that members have property holdings within 500 feet of the districts listed below:
§ City Council Conflicts:
o Council Member Aguilar - For Open Space District 1 and Open Space District 20, this conflict pertains to Resolution B.
o Mayor Salas - For Eastlake Maintenance District, Open Space District 10 and the Other Expenses category of the Non-Departmental Budget in the General Fund, These conflicts pertain to Resolutions D and E.
o Council Member McCann - Open Space District 1 and Community Facility District 07M. This conflict pertains to Resolution C.
o Council Member Miesen - Eastlake Maintenance District 1, this conflict pertains to Resolution D.
Each of the remaining decisions contemplated by this action is either: (i) not site specific; or (ii) ministerial, secretarial, manual, or clerical in nature, thus, not requiring the members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18704(d)(1); or (iii) solely concerns the repair, replacement or maintenance of existing streets, sewer, storm drainage or similar facilities, pursuant to California Code of Regulations Title 2, sections 18700 and 18702.2(c)(1); or (iv) to the extent that any decision would have a reasonably foreseeable financial effect on the member’s real property, the effect would be nominal, inconsequential, or insignificant, and, thus, would not be material, pursuant to California Code of Regulations Title 2, sections 18700 and 18702(b). Consequently, these decisions do not present real property-related conflicts under the Political Reform Act (Cal. Gov't Code § 87100, et seq.)
Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
There is no fiscal impact in the current fiscal year as a result of the adoption of the budget.
ONGOING FISCAL IMPACT
Approval of the proposed budgets will result in the appropriation of $292.2 million in funding for the fiscal year ending June 30, 2017. This amount includes a General Fund budget of $146.5 million.
Proposed Fiscal Year 2016-17 Appropriations by Fund Type
|
Fund |
Proposed Expenditures |
|
General Fund |
$146,461,330 |
|
Capital Projects Funds |
$18,532,555 |
|
Debt Service Funds |
$14,444,697 |
|
Development Services Fund |
$9,505,143 |
|
Fleet Management |
$3,639,454 |
|
Other Funds |
$54,333,360 |
|
Sewer Funds |
$34,166,870 |
|
Successor to Redevelopment Agency |
$11,109,453 |
|
Total All Funds |
$292,192,863 |
ATTACHMENTS:
A - Recommended Expenditures by Department and Category
B - Schedule of Revenues
C - Proposed Staffing by Department and Fund
Staff Contact: David Bilby, Finance Department