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RESOLUTION NO. 2016-166 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF ONE COMBINATION SEWER CLEANING TRUCK IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF NATIONAL JOINT POWERS ALLIANCE CONTRACT NUMBER 102811 AND THE ISSUANCE OF A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $439,961
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
The Fiscal Year 2016-17 Sewer Service Revenue Fund budget provides for the replacement of a 2008 International Vactor combination sewer cleaning truck. The City of Chula Vista Municipal Code Section 2.56.270 and Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage. The City has an opportunity to participate in a current National Joint Powers Alliance (NJPA) contract for such a vehicle.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Fiscal Year 2016-17 Sewer Service Revenue Fund budget provides for the replacement of a 2008 International Vactor combination sewer cleaning truck. Due to the unique nature of this equipment, wastewater maintenance staff conducted extensive research into the types of equipment available in the industry, and evaluated each prospective piece of equipment for its functionality and suitability for its intended purpose. Equipment built by three different manufacturers was evaluated during this process. Staff determined that the equipment manufactured by GapVax, Inc., and sold by Plumber’s Depot, Inc., best meets the needs of the department. A current MJPA contract for a machine meeting the needs of the City exists.
Replacing the existing sewer cleaning truck at this time will yield improvements in the ability of the wastewater maintenance program to maintain the City’s assets that are represented by sewer lines, and will lead to lower costs of maintaining such assets in the immediate future, and to extend the useful life of these assets.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2(a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any City of Chula Vista City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This action supports the goal of providing Healthy Communities, as having service vehicles in good working condition allows staff to maintain and operate community and neighborhood wastewater facilities.
CURRENT YEAR FISCAL IMPACT
The net total cost including taxes is $439,961. Sufficient funds have been budgeted in the current fiscal year budget. There is no net fiscal impact to the General Fund by approving this resolution.
ONGOING FISCAL IMPACT
Since this is a replacement vehicle for an existing aging fleet vehicle, maintenance costs are already included in the current fiscal year budget. There is no ongoing fiscal impact by approving this resolution.
ATTACHMENTS
1. National Auto Fleet Group quote
Staff Contact: Steve Dorsey, Fleet Manager, Public Works