Title
RESOLUTION NO. 2016-251 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE "INTERNALLY ILLUMINATED SNS [STREET NAME SIGNS] CONVERSION PROGRAM FY 2015/16 (CIP NO. TF393)" PROJECT TO CTE, INC. IN THE AMOUNT OF $95,100
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolution.
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SUMMARY
On October 26, 2016, the Director of Public Works received five (5) sealed bids for "Internally Illuminated SNS Conversion Program (CIP No. TF393)" project at various locations. The project consists of the replacement of failing internally illuminated traffic signal street name signs with retro-reflective street name signs.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines.
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Environmental Determination
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the project involves negligible or no expansion of an existing use. Thus, no further environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not applicable
DISCUSSION
Due to increasing operational and maintenance costs and in an effort to promote sustainable infrastructure, the City created a project to replace failing Internally Illuminated Street Name Signs (IISNS) at various intersections with Reflectorized Street Name Signs (RSNS). RSNS provide high visibility due to their reflective characteristics and do not have light bulbs requiring operational cost or periodic replacement. Attachment 1 shows the proposed RSNS conversion locations.
On October 6, 2016, the Director of Public Works received six (6) sealed bids as follows:
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CONTRACTOR |
BASE BID TOTAL |
|
1 |
CTE Inc. |
$95,100 |
|
2 |
S&B Engineering |
$96,840 |
|
3 |
Traffic Development Services Inc. |
$108,080 |
|
4 |
Lekos Electric Inc. |
$108,660 |
|
5 |
Hanson Electric Inc. |
$113,140 |
|
6 |
Select Electric Inc. |
$124,390 |
The apparent low bid by CTE Inc. of $95,100 is $18,560 (approximately 16%) below the Engineer's estimate of $113,660.
CTE Inc. is currently an active Licensed Class “C-10”, Electrical Contractor (License No. 786098) and has performed similar work for other cities/jurisdictions with satisfactory performance. Staff has reviewed CTE Inc.’s bid and determined it to be responsive. Therefore, staff recommends awarding TF393 project contract to CTE Inc.
Wage Statement
The Contractor and its subcontractors are required by bid specifications to pay prevailing wage (“Prevailing Wage Rates”) to persons employed by them for work under this Contract. In accordance with the provisions of Section 1773 of the Labor Code of the State of California, the City of Chula Vista has ascertained the general prevailing wage scales applicable to the work to be done. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.
Disclosure Statement
Attachment 2 is a copy of the Contractor’s Disclosure Statement.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found that Council Member McCann has real property holdings within 500 feet of the boundaries of the property which is the subject of this action. However, the decision solely concerns repairs, replacement or maintenance of existing streets, water, sewer, storm drainage or similar facilities. Consequently, pursuant to California Code of Regulations Title 2, sections 18700 and 18702.2(c)(1), this item does not present a real property-related conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The Internally Illuminated SNS Conversion Program FY 2015/16 (CIP# TF393) project supports the Strong and Secure Neighborhoods Strategic Goal as it maintains public infrastructure and promotes sustainable infrastructure vital to the quality of life for residents.
CURRENT YEAR FISCAL IMPACT
Approval of the resolution will initiate the construction phase of TF393. Sufficient TransNet and SAFE funds have been set aside to complete the project. Therefore, there is no additional impact to these funds.
The table below summarizes the anticipated project costs.
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FUNDS REQUIRED FOR CONSTRUCTION |
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|
A. Contract Amount |
$95,100 |
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B. Contingency (Approximately 10% of contract) |
$9,510 |
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C. Construction Inspection Staff Cost |
$30,000 |
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TOTAL FUNDS REQUIRED FOR CONSTRUCTION |
$134,610 |
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City maintenance.
ATTACHMENTS
1. Project Locations Key Map
2. Contractor’s Disclosure Statement from CTE Inc.
Staff Contact: David Hicks, Associate Engineer