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A. RESOLUTION NO. 2018-036 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF ONE (1) NEW ELGIN CROSSWIND J SWEEPER FROM HAAKER EQUIPMENT COMPANY IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF NATIONAL JOINT POWERS ALLIANCE CONTRACT NUMBER 022014-FSC
B. RESOLUTION NO. 2018-037 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF TWO (2) NEW GAPVAX MC SERIES COMBINATION JET/VACUUM MACHINES MOUNTED TO HV513 INTERNATIONAL CHASSIS FROM NATIONAL AUTO FLEET GROUP, IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF NATIONAL JOINT POWERS ALLIANCE CONTRACT NUMBER 081716-NAF
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RECOMMENDED ACTION
Recommended Action
Council adopt the resolutions.
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SUMMARY
On December 12, 2016 the City Council approved the Infrastructure, Facilities and Equipment Expenditure Plan that outlines how the Measure P funds are planned to be allocated over the 10-year time frame. The plan provides for the replacement of failing infrastructure that includes heavy-duty public service fleet vehicles. The City street sweeper (equipment #2451) and two combination jet/vacuum trucks (equipment #2907, # 2908) in the Storm Water section are among the failed City assets authorized for replacement. These two jet/vacuum trucks were disposed of in accordance with City protocol. Replacement of these units is critical to the Storm Water section’s ability to perform necessary storm drain cleaning and maintenance procedures. The sweeper was scheduled to be replaced in 2013 and currently experiences excessive downtime for various mechanical systems failures due to age. The replacement of these failed and failing vehicles will provide reliable service to the residents of Chula Vista and decreased operational costs related repairs.
The City of Chula Vista Municipal Code Section 2.56.140 and Council Resolution No. 6132 authorize the City to participate in cooperative bids with other government agencies for the purchase of materials of common usage, provided that the Purchasing Agent determines that the competitive process used for the cooperative bid was consistent with good purchasing practices.
ENVIRONMENTAL REVIEW
Environmental Notice
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The City Council approved the Infrastructure, Facilities and Equipment Expenditure Plan that outlines how the Measure P funds are planned to be allocated over the 10-year time frame. The plan provides for the replacement of failing infrastructure that includes heavy-duty public service fleet vehicles. The City street sweeper (equipment #2451) and two combination jet/vacuum trucks (equipment #2907, # 2908) in the Storm Water section are among the failed City assets authorized for replacement. These two jet/vacuum trucks were disposed of in accordance with City protocol. Replacement of these units is critical to the Storm Water section’s ability to perform necessary storm drain cleaning and maintenance procedures. The sweeper was scheduled to be replaced in 2013 and currently experiences excessive downtime for various mechanical systems failures due to age. The replacement of these failed and failing vehicles will provide reliable service to the residents of Chula Vista and decreased operational costs related repairs.
Due to the unique nature of this equipment, Fleet Operations staff and staff from the operating sections worked in collaboration to conduct research into the types of equipment available in the industry, and evaluated each prospective piece of equipment for its functionality and suitability for its intended purpose. Staff determined that the street sweeping equipment manufactured by Elgin, best meets the needs of the Streets section. This unit has an eight cubic yard hopper that will permit greater flexibility and efficiency in operations. The sweeper being replaced, equipment #2451, will be removed from the fleet and disposed of in accordance with City protocol when the replacement unit is commissioned. The combination jet/vacuum equipment manufactured by GapVax/International, best meets the needs of the Storm Water section. The GapVax/International is a standardized specification that has been purchased most recently by the City and comprise the majority of the fleet of combination jet/vacuum trucks. The benefits associated with uniformity of heavy duty specialized equipment includes efficiencies in operation, maintenance and repair.
As a member of the National Joint Powers Alliance the City of Chula Vista has an opportunity to benefit from cooperative contract purchasing that leverages the national purchasing power of more than 50,000 member agencies. As a municipal national contracting agency, National Joint Powers Alliance establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. Purchasing staff concurs in this assessment.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18705.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This action supports the goal of providing Healthy Communities, as having service vehicles in good working condition allows staff to maintain and operate community and neighborhood facilities.
CURRENT YEAR FISCAL IMPACT
The total cost to replace one (1) New Elgin Crosswind J Sweeper ($267,616) and to replace two (2) combination jet/vacuum trucks ($1,006,080) is $1,273,696: Funding for this purchase is included in the Fiscal Year 2017-18 Measure P Sales Tax Fund allocation.
ONGOING FISCAL IMPACT
As these are replacement vehicles, maintenance costs are included in the current fiscal year budget. There is no increase in ongoing maintenance and operating costs
ATTACHMENTS
1. Resolution A
2. Resolution B
Staff Contact: Steven Knapp, Fleet Manager, Public Works